USA Cares, Inc.
Event Specialist
The Event Specialist plays a vital role in advancing USA Cares’ mission by planning, organizing, and executing events that raise awareness, engage the community, and generate critical revenue to support military families.
This position is responsible for overseeing USA Cares’ signature events, including the Annual Gala, Groundhog Day Breakfast, and Golf Classics—while also supporting and guiding chapter‑led events across the country.
The Event Specialist ensures each event achieves its financial and engagement goals while upholding USA Cares’ mission, values, and brand standards.
This individual will work closely with internal departments, event committees, third‑party vendors, sponsors, and volunteers to deliver exceptional, high‑impact experiences that strengthen community relationships and drive fundraising success.
Key Responsibilities
Event Planning & Execution: Plan, coordinate, and execute USA Cares’ major events from concept through completion.
Chapter Collaboration: Serve as the primary liaison to USA Cares chapters, providing event support, resources, and oversight.
Committee Management: Lead and support event committees to drive engagement and ensure successful planning.
Vendor & Partner Coordination: Manage relationships with third‑party vendors, consultants, and service providers.
Financial Performance: Monitor and manage event budgets, ensuring each event meets or exceeds financial targets.
Sponsorship Development: Identify, solicit, and secure event sponsors and community partners.
Logistics Management: Assist with venue selection, contract negotiations, vendor management, and on‑site execution.
Marketing & Promotion: Collaborate with the Communications team to develop and execute marketing campaigns.
Volunteer Coordination: Recruit, train, and manage volunteers to assist with event logistics.
Reporting & Evaluation: Track event outcomes, compile post‑event reports, and analyze data.
Team Collaboration: Work cross‑functionally with internal teams to ensure cohesive event execution.
Essential Skills & Qualifications
Event Management Expertise: Minimum of 2 years of experience planning and executing large‑scale events.
Fundraising & Sponsorship: Demonstrated success in cultivating sponsor relationships and meeting revenue goals.
Vendor Relations: Experience managing third‑party vendors and contractors.
Organizational Excellence: Strong project management and multitasking abilities.
Communication Skills: Excellent written, verbal, and interpersonal communication abilities.
Building: Proven ability to develop and maintain positive relationships with sponsors, donors, volunteers, and stakeholders.
Technical Proficiency: Proficient in Microsoft Office Suite; experience with event management and CRM platforms preferred.
Collaboration: Team‑oriented mindset with the ability to work effectively across departments and external partners.
Adaptability: Flexibility to manage shifting priorities in a fast‑paced, deadline‑driven environment.
Mission‑Driven: A deep commitment to the mission of USA Cares and a genuine passion for supporting military families.
Office‑based position with regular travel to local and regional events. Requires flexibility, professionalism, and the ability to manage multiple projects simultaneously. Evening and weekend hours may be required during major events or community initiatives.
Compensation Range: $25–$27 per hour, commensurate with experience. Additional benefits may include paid time off, professional development opportunities, and other organizational offerings.
Seniority Level
Entry level
Employment Type
Full‑time
Job Function
Management and Manufacturing
Industries
Non‑profit Organizations
#J-18808-Ljbffr
This position is responsible for overseeing USA Cares’ signature events, including the Annual Gala, Groundhog Day Breakfast, and Golf Classics—while also supporting and guiding chapter‑led events across the country.
The Event Specialist ensures each event achieves its financial and engagement goals while upholding USA Cares’ mission, values, and brand standards.
This individual will work closely with internal departments, event committees, third‑party vendors, sponsors, and volunteers to deliver exceptional, high‑impact experiences that strengthen community relationships and drive fundraising success.
Key Responsibilities
Event Planning & Execution: Plan, coordinate, and execute USA Cares’ major events from concept through completion.
Chapter Collaboration: Serve as the primary liaison to USA Cares chapters, providing event support, resources, and oversight.
Committee Management: Lead and support event committees to drive engagement and ensure successful planning.
Vendor & Partner Coordination: Manage relationships with third‑party vendors, consultants, and service providers.
Financial Performance: Monitor and manage event budgets, ensuring each event meets or exceeds financial targets.
Sponsorship Development: Identify, solicit, and secure event sponsors and community partners.
Logistics Management: Assist with venue selection, contract negotiations, vendor management, and on‑site execution.
Marketing & Promotion: Collaborate with the Communications team to develop and execute marketing campaigns.
Volunteer Coordination: Recruit, train, and manage volunteers to assist with event logistics.
Reporting & Evaluation: Track event outcomes, compile post‑event reports, and analyze data.
Team Collaboration: Work cross‑functionally with internal teams to ensure cohesive event execution.
Essential Skills & Qualifications
Event Management Expertise: Minimum of 2 years of experience planning and executing large‑scale events.
Fundraising & Sponsorship: Demonstrated success in cultivating sponsor relationships and meeting revenue goals.
Vendor Relations: Experience managing third‑party vendors and contractors.
Organizational Excellence: Strong project management and multitasking abilities.
Communication Skills: Excellent written, verbal, and interpersonal communication abilities.
Building: Proven ability to develop and maintain positive relationships with sponsors, donors, volunteers, and stakeholders.
Technical Proficiency: Proficient in Microsoft Office Suite; experience with event management and CRM platforms preferred.
Collaboration: Team‑oriented mindset with the ability to work effectively across departments and external partners.
Adaptability: Flexibility to manage shifting priorities in a fast‑paced, deadline‑driven environment.
Mission‑Driven: A deep commitment to the mission of USA Cares and a genuine passion for supporting military families.
Office‑based position with regular travel to local and regional events. Requires flexibility, professionalism, and the ability to manage multiple projects simultaneously. Evening and weekend hours may be required during major events or community initiatives.
Compensation Range: $25–$27 per hour, commensurate with experience. Additional benefits may include paid time off, professional development opportunities, and other organizational offerings.
Seniority Level
Entry level
Employment Type
Full‑time
Job Function
Management and Manufacturing
Industries
Non‑profit Organizations
#J-18808-Ljbffr