Excella
Excella is a transformative technology firm that helps organizations unlock new possibilities. We believe the key to helping clients challenge the status quo and reach new heights lies in our talented people. That’s why we’re committed to developing talent and providing opportunities for career growth at every stage. Join our collaborative team dedicated to solving complex problems with sustainable solutions while building your future as a leader. At Excella, you’re empowered to make lasting impact, turning today’s challenges into tomorrow’s mission successes.
Overview
The Proposal Manager leads the end-to-end proposal management process across all markets and client segments at Excella. This role ensures the timely development, compliance, and delivery of high-quality proposals and related submissions that advance Excella’s strategic growth goals. In addition to managing Excella’s proposal operations, tools, and templates, this leader is responsible for designing and driving AI-enabled process improvements that increase proposal quality, speed, and competitiveness. The Proposal Manager will play a pivotal role in shaping how Excella leverages emerging technologies and artificial intelligence to enhance efficiency, consistency, and innovation in proposal development. The core purpose of this role is to manage and continuously improve Excella’s proposal development lifecycle—ensuring compliant, high-quality, and persuasive submissions that position the company for successful recompetes and new business wins. Responsibilities
Oversee and innovate the full proposal lifecycle, coordinating across capture, BD, and delivery teams to meet deadlines, compliance standards, and quality expectations. Modernize proposal operations by integrating platforms to automate administrative tasks, support intelligent content reuse, and improve time-to-delivery. Champion Excella’s human + AI collaboration model—balancing automation with professional judgment, ethical use, and brand voice—and foster a proactive, solution-forward mindset. Exercise full ownership and accountability for the compliance, accuracy, and quality of all proposal submissions. Serve as the final compliance decision-maker, ensuring all deliverables meet solicitation requirements and internal quality standards. Validate volumes and artifacts through structured checks, AI-enabled cross-verification, readability and tone analysis, and adherence to approved templates and messaging frameworks. Drive the development of submissions that are fully compliant and strategically compelling, communicating Excella’s value and differentiators. Assign and manage proposal contributors to meet quality benchmarks and address any gaps or risks to compliance. Collaborate with BD, Capture Managers, and SMEs to define win themes, discriminators, and value propositions. Utilize AI-driven insights and past performance analytics to tailor proposal messaging to agency missions and priorities. Guide teams to apply proactive, solution-forward principles and best practices to emphasize Excella’s strengths. Oversee proposal processes, templates, and content management systems for efficiency, consistency, and scalability. Maintain an AI-assisted proposal content library and ensure ethical, compliant AI use aligned with federal acquisition standards. Conduct post-submission retrospectives to identify improvements and apply lessons learned to refine workflows and win strategies. Forecast workload, allocate resources, and manage scheduling to ensure coverage across pursuits. Foster collaboration and coaching across teams to strengthen proposal literacy and technical writing. Track and report on KPIs (e.g., win rate, compliance rate, timeliness) and use AI analytics to identify bottlenecks and forecast success probabilities. Collaborate with BD, Capture, and Strategic Solutions teams to align proposal content with Excella’s portfolio and market strategy; serve as a strategic partner in advancing enterprise growth goals. Qualifications
Bachelor’s degree in communications, business, or related field required; advanced degree preferred. APMP certification or equivalent proposal management training strongly preferred. 10+ years of experience managing federal proposal processes, including RFP response development and submission. Proven track record of achieving high compliance and win rates in competitive federal or commercial environments. Understanding of FAR, DFARS, and related compliance requirements. Experience managing proposal operations and leading cross-functional teams in a matrixed environment. Strong writing, editing, and communication skills with exceptional attention to detail. Experience with proposal management and AI-enabled platforms (e.g., RFPIO, Loopio, GovWin, ClickUp AI, MS Copilot, ChatGPT, Jasper). Demonstrated AI literacy including prompt engineering, knowledge management, and ethical use of generative tools within regulated environments. Ability to design and implement new workflows that integrate technology and automation into proposal operations. Entrepreneurial mindset with proactive problem-solving skills and the ability to work autonomously while collaborating across teams. Excella is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. Excella is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact Recruiting@excella.com or 703-840-8600.
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The Proposal Manager leads the end-to-end proposal management process across all markets and client segments at Excella. This role ensures the timely development, compliance, and delivery of high-quality proposals and related submissions that advance Excella’s strategic growth goals. In addition to managing Excella’s proposal operations, tools, and templates, this leader is responsible for designing and driving AI-enabled process improvements that increase proposal quality, speed, and competitiveness. The Proposal Manager will play a pivotal role in shaping how Excella leverages emerging technologies and artificial intelligence to enhance efficiency, consistency, and innovation in proposal development. The core purpose of this role is to manage and continuously improve Excella’s proposal development lifecycle—ensuring compliant, high-quality, and persuasive submissions that position the company for successful recompetes and new business wins. Responsibilities
Oversee and innovate the full proposal lifecycle, coordinating across capture, BD, and delivery teams to meet deadlines, compliance standards, and quality expectations. Modernize proposal operations by integrating platforms to automate administrative tasks, support intelligent content reuse, and improve time-to-delivery. Champion Excella’s human + AI collaboration model—balancing automation with professional judgment, ethical use, and brand voice—and foster a proactive, solution-forward mindset. Exercise full ownership and accountability for the compliance, accuracy, and quality of all proposal submissions. Serve as the final compliance decision-maker, ensuring all deliverables meet solicitation requirements and internal quality standards. Validate volumes and artifacts through structured checks, AI-enabled cross-verification, readability and tone analysis, and adherence to approved templates and messaging frameworks. Drive the development of submissions that are fully compliant and strategically compelling, communicating Excella’s value and differentiators. Assign and manage proposal contributors to meet quality benchmarks and address any gaps or risks to compliance. Collaborate with BD, Capture Managers, and SMEs to define win themes, discriminators, and value propositions. Utilize AI-driven insights and past performance analytics to tailor proposal messaging to agency missions and priorities. Guide teams to apply proactive, solution-forward principles and best practices to emphasize Excella’s strengths. Oversee proposal processes, templates, and content management systems for efficiency, consistency, and scalability. Maintain an AI-assisted proposal content library and ensure ethical, compliant AI use aligned with federal acquisition standards. Conduct post-submission retrospectives to identify improvements and apply lessons learned to refine workflows and win strategies. Forecast workload, allocate resources, and manage scheduling to ensure coverage across pursuits. Foster collaboration and coaching across teams to strengthen proposal literacy and technical writing. Track and report on KPIs (e.g., win rate, compliance rate, timeliness) and use AI analytics to identify bottlenecks and forecast success probabilities. Collaborate with BD, Capture, and Strategic Solutions teams to align proposal content with Excella’s portfolio and market strategy; serve as a strategic partner in advancing enterprise growth goals. Qualifications
Bachelor’s degree in communications, business, or related field required; advanced degree preferred. APMP certification or equivalent proposal management training strongly preferred. 10+ years of experience managing federal proposal processes, including RFP response development and submission. Proven track record of achieving high compliance and win rates in competitive federal or commercial environments. Understanding of FAR, DFARS, and related compliance requirements. Experience managing proposal operations and leading cross-functional teams in a matrixed environment. Strong writing, editing, and communication skills with exceptional attention to detail. Experience with proposal management and AI-enabled platforms (e.g., RFPIO, Loopio, GovWin, ClickUp AI, MS Copilot, ChatGPT, Jasper). Demonstrated AI literacy including prompt engineering, knowledge management, and ethical use of generative tools within regulated environments. Ability to design and implement new workflows that integrate technology and automation into proposal operations. Entrepreneurial mindset with proactive problem-solving skills and the ability to work autonomously while collaborating across teams. Excella is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. Excella is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact Recruiting@excella.com or 703-840-8600.
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