Springarborliving
Business Office Manager - Assisted Living
Springarborliving, Winchester, Virginia, United States, 22603
Business Office Manager - Assisted Living
Spring Arbor Senior Living - Winchester, 2093 Northwestern Turnpike, Winchester, Virginia, United States of America
Job Description Posted Tuesday, November 18, 2025 at 5:00 AM
Spring Arbor of Winchester is looking for an experienced Business Office Manager to join our team and mission to serve our senior residents! The role is hands‑on, blending responsibilities for maintaining all business operations of the community, including administration, accounting, and human resources duties. Reporting to the Executive Director and as an essential part of the leadership team, the Business Office Manager is a centralized collaborator promoting an environment of value, inclusion and open communication with team members, residents, and family members. The ideal candidate will be well‑organized, have demonstrated critical‑thinking and time management skills, and enjoy being around a senior population.
WHAT WE OFFER!
Competitive Salary
Generous Benefits Package, including medical, vision & dental coverage effective 1st of month following date of hire. Company‑provided short‑term disability and basic life insurance. Flexible time off providing greater choice to enjoy time off as needed. 401(k) retirement plan with immediate vesting for employer match. Access to educational reimbursement.
WHAT YOU WILL DO! Accounting & Operations Related
Maintain and audit all financial records and accounts receivable software/records
Manage and minimize the community’s accounts receivable
Prepare, review, and submit necessary documentation for resident move‑ins, move‑outs, transfers and ancillary charges
Bill and audit monthly charges to residents/residents’ families
Create and maintain confidential business files for residents in accordance with community policy and HIPAA guidelines
Review and code invoices for payment
Complete all bank transactions in a timely manner
Reconcile the community’s corporate credit card monthly and track other expenses authorized by the community
Oversee petty cash and resident funds
Assist Executive Director with marketing strategies, including telephone and walk‑in inquiries
Supervise receptionist pool
Human Resources Related
Oversee the bi‑weekly payroll process in collaboration with department heads to ensure accuracy. Serve as Human Resources liaison coordinating new hires, terminations, personnel changes, etc.
Assist with information gathering for employee performance and conduct issues, including employee conversations
Responsible for onsite workers’ compensation claims process, including interaction with injured team members and corporate liaison to monitor medical treatment, work status, and other administrative areas
Create and maintain confidential team member files
Communicate and assist team members with enrollment in benefits when eligible
WHO WE WANT!
Minimum of 3 years’ experience along with working knowledge of MS Office Suite, Accounting and HRIS software, Yardi & Dayforce is a plus
High School diploma or equivalent required, with some college preferred
Baseline knowledge of accounting, including business math principles
Baseline knowledge of HR principles, leadership and supervisory practices, techniques and methods
Ability to positively communicate clear and concise messages in verbal and written form with employees’ residents, families and customers
Demonstrated organizational skills, detail orientation, with ability to manage interruptions
Valid driver’s license and safe driving record
Experience using basic math skills and accounting principles in a work environment
WHO WE ARE! Just as a family makes a house a home, our family of dedicated professionals makes Spring Arbor a place where our residents feel loved, like an extension of the family. Spring Arbor has continued to build on its successes, owning and operating senior living communities across multiple states, providing exceptional care and services to our residents. From residential Assisted Living to Memory Care, our team nurtures each resident’s independence by promoting dignity and choice in a setting of compassionate care. Join our team and work with us here. You’ll love it! To learn more about our organization, please visit www.springarborliving.com.
Spring Arbor Senior Living - Winchester, 2093 Northwestern Turnpike, Winchester, Virginia, United States of America
#J-18808-Ljbffr
Job Description Posted Tuesday, November 18, 2025 at 5:00 AM
Spring Arbor of Winchester is looking for an experienced Business Office Manager to join our team and mission to serve our senior residents! The role is hands‑on, blending responsibilities for maintaining all business operations of the community, including administration, accounting, and human resources duties. Reporting to the Executive Director and as an essential part of the leadership team, the Business Office Manager is a centralized collaborator promoting an environment of value, inclusion and open communication with team members, residents, and family members. The ideal candidate will be well‑organized, have demonstrated critical‑thinking and time management skills, and enjoy being around a senior population.
WHAT WE OFFER!
Competitive Salary
Generous Benefits Package, including medical, vision & dental coverage effective 1st of month following date of hire. Company‑provided short‑term disability and basic life insurance. Flexible time off providing greater choice to enjoy time off as needed. 401(k) retirement plan with immediate vesting for employer match. Access to educational reimbursement.
WHAT YOU WILL DO! Accounting & Operations Related
Maintain and audit all financial records and accounts receivable software/records
Manage and minimize the community’s accounts receivable
Prepare, review, and submit necessary documentation for resident move‑ins, move‑outs, transfers and ancillary charges
Bill and audit monthly charges to residents/residents’ families
Create and maintain confidential business files for residents in accordance with community policy and HIPAA guidelines
Review and code invoices for payment
Complete all bank transactions in a timely manner
Reconcile the community’s corporate credit card monthly and track other expenses authorized by the community
Oversee petty cash and resident funds
Assist Executive Director with marketing strategies, including telephone and walk‑in inquiries
Supervise receptionist pool
Human Resources Related
Oversee the bi‑weekly payroll process in collaboration with department heads to ensure accuracy. Serve as Human Resources liaison coordinating new hires, terminations, personnel changes, etc.
Assist with information gathering for employee performance and conduct issues, including employee conversations
Responsible for onsite workers’ compensation claims process, including interaction with injured team members and corporate liaison to monitor medical treatment, work status, and other administrative areas
Create and maintain confidential team member files
Communicate and assist team members with enrollment in benefits when eligible
WHO WE WANT!
Minimum of 3 years’ experience along with working knowledge of MS Office Suite, Accounting and HRIS software, Yardi & Dayforce is a plus
High School diploma or equivalent required, with some college preferred
Baseline knowledge of accounting, including business math principles
Baseline knowledge of HR principles, leadership and supervisory practices, techniques and methods
Ability to positively communicate clear and concise messages in verbal and written form with employees’ residents, families and customers
Demonstrated organizational skills, detail orientation, with ability to manage interruptions
Valid driver’s license and safe driving record
Experience using basic math skills and accounting principles in a work environment
WHO WE ARE! Just as a family makes a house a home, our family of dedicated professionals makes Spring Arbor a place where our residents feel loved, like an extension of the family. Spring Arbor has continued to build on its successes, owning and operating senior living communities across multiple states, providing exceptional care and services to our residents. From residential Assisted Living to Memory Care, our team nurtures each resident’s independence by promoting dignity and choice in a setting of compassionate care. Join our team and work with us here. You’ll love it! To learn more about our organization, please visit www.springarborliving.com.
Spring Arbor Senior Living - Winchester, 2093 Northwestern Turnpike, Winchester, Virginia, United States of America
#J-18808-Ljbffr