Pima County
Job Description Summary
This entry-level clerical position performs essential tasks under direct supervision within the Public Records Services area. All tasks are tailored to fit the particular business processes within the assigned organizational unit. The primary functions of the Public Records Services – Imaging area are to preserve the records and paperwork of the Court on/with different imaging mediums. The primary function of the Public Records Services – Legal Records area is to maintain and store current Probate and Guardianship Superior Court case files and court‑related documents, and to provide information, research, and reproduction of court documents to the general public, the legal community, and court personnel, utilizing various computer programs and platforms. Essential Functions
Prepare and Process Documents: Identify, organize, and sort legal paperwork; prepare documents for scanning. Data Management & Imaging: Input data into computer systems; scan court documents; verify the quality of scanned documents. Research & Information Services: Research and provide follow‑through responses to problems; research and verify the completeness and accuracy of specific information; perform research on a variety of issues related to legal documentation and case filings. File Management: Retrieve and deliver files; prepare files for court calendars. Confidentiality & Equipment Operation: Maintain a high level of confidentiality in all work‑related activities; operate various types of office equipment, including fax machines, photocopiers, and scanners. May perform tasks such as typing, filing, data entry, and word processing. Performs other duties and projects assigned. Knowledge, Skills and Abilities
English composition, grammar, punctuation, and spelling. Office practices and procedures. Basic computer skills. Basic filing skills. Basic quality control skills. Ability To
Work quickly and accurately and switch focus between multiple tasks effectively. Follow brief oral and written instructions promptly and precisely. Work proficiently with automated systems. Operate or quickly learn a variety of office machines. Plan and coordinate activities to meet time constraints. Effectively interact with other court personnel. Minimum Qualifications
A high school diploma or equivalent is required. Must have taken the Clerk of the Superior Court word processing and data entry test within the past 12 months. Word processing and data entry skills will be considered in the selection process. Benefits
Retirement Plan Vacation, holidays, and sick leave 100% paid parental leave Employer‑paid Short‑term Disability Tuition Reimbursement Health Wellness discount program Mental and Behavioral Health Benefits Paid Training with Advancement Opportunities Upon yearly anniversary, 56 hours of sick time accrued, less usage, may be rolled over to vacation time. Pima County Benefits Participation Is Mandatory For All Eligible Employees, Including a Mandatory Pre‑tax Pay Deduction. Current Rates Can Be Viewed Here. Full‑time employees of government organizations may be able to receive student loan forgiveness under the Public Service Loan Forgiveness Program. For more information click: Student Loan Forgiveness | Federal Student Aid.
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This entry-level clerical position performs essential tasks under direct supervision within the Public Records Services area. All tasks are tailored to fit the particular business processes within the assigned organizational unit. The primary functions of the Public Records Services – Imaging area are to preserve the records and paperwork of the Court on/with different imaging mediums. The primary function of the Public Records Services – Legal Records area is to maintain and store current Probate and Guardianship Superior Court case files and court‑related documents, and to provide information, research, and reproduction of court documents to the general public, the legal community, and court personnel, utilizing various computer programs and platforms. Essential Functions
Prepare and Process Documents: Identify, organize, and sort legal paperwork; prepare documents for scanning. Data Management & Imaging: Input data into computer systems; scan court documents; verify the quality of scanned documents. Research & Information Services: Research and provide follow‑through responses to problems; research and verify the completeness and accuracy of specific information; perform research on a variety of issues related to legal documentation and case filings. File Management: Retrieve and deliver files; prepare files for court calendars. Confidentiality & Equipment Operation: Maintain a high level of confidentiality in all work‑related activities; operate various types of office equipment, including fax machines, photocopiers, and scanners. May perform tasks such as typing, filing, data entry, and word processing. Performs other duties and projects assigned. Knowledge, Skills and Abilities
English composition, grammar, punctuation, and spelling. Office practices and procedures. Basic computer skills. Basic filing skills. Basic quality control skills. Ability To
Work quickly and accurately and switch focus between multiple tasks effectively. Follow brief oral and written instructions promptly and precisely. Work proficiently with automated systems. Operate or quickly learn a variety of office machines. Plan and coordinate activities to meet time constraints. Effectively interact with other court personnel. Minimum Qualifications
A high school diploma or equivalent is required. Must have taken the Clerk of the Superior Court word processing and data entry test within the past 12 months. Word processing and data entry skills will be considered in the selection process. Benefits
Retirement Plan Vacation, holidays, and sick leave 100% paid parental leave Employer‑paid Short‑term Disability Tuition Reimbursement Health Wellness discount program Mental and Behavioral Health Benefits Paid Training with Advancement Opportunities Upon yearly anniversary, 56 hours of sick time accrued, less usage, may be rolled over to vacation time. Pima County Benefits Participation Is Mandatory For All Eligible Employees, Including a Mandatory Pre‑tax Pay Deduction. Current Rates Can Be Viewed Here. Full‑time employees of government organizations may be able to receive student loan forgiveness under the Public Service Loan Forgiveness Program. For more information click: Student Loan Forgiveness | Federal Student Aid.
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