WizeHire, Inc
Real Estate Administrative Assistant • Full-Time • In-Office
About Bryan Realty Group Bryan Realty Group is seeking a detail-oriented, highly organized, and proactive Client Care Coordinator to join our growing team. This vital role supports our agents and clients from listing to closing, ensuring that every transaction is seamless, legally compliant, and consistent with our high standards of service.
This position is based primarily at our East Memphis/Germantown office, with regular time spent weekly at our Lakeland location. As a key member of our administrative team, you’ll be the go-to person for handling contracts, coordinating communication between all parties, managing listing materials, and supporting the office with various operational tasks.
If you thrive in a fast-paced, collaborative environment, love following processes to keep things on track, and are passionate about helping others, we’d love to hear from you! If you’re looking to join a family-oriented team and be an essential part of a company that values integrity, collaboration, and community — this role might be the perfect fit for you.
Compensation for this role will be based on experience and qualifications.
Responsibilities
Coordinate the full listing-to-closing process, including file setup, document collection, appointment setting, and deadline tracking
Serve as the primary point of contact for clients throughout the transaction, offering timely updates and support
Communicate and coordinate with co-op agents, lenders, attorneys, contractors, and other third parties
Make frequent signage, keybox, and photography arrangements for listings
Manage MLS, showing service, and CRM entry and updates; maintain transaction trackers, checklists, and internal systems
Route buyer and seller leads to agents and assist with basic CRM follow-up
Create property marketing materials
Create and send branded birthday, home anniversary, and thank-you cards
Support company events and promotions, including client, vendor, and team gatherings
Answer phones, handle mail, maintain inventory of office supplies and marketing materials
Assist with meeting prep, technology setup, errands, and other general office tasks as needed
Qualifications
Able to work full-time, in-person at both our East Memphis/Germantown and Lakeland offices
Valid driver’s license and reliable transportation for occasional errands
Positive, solutions-oriented attitude; team- and client-focused mindset
Strong organizational and time management skills with the ability to handle multiple tasks and deadlines
Flexibility to adjust on the fly and adapt to changing priorities in a fast-paced environment
Excellent written and verbal communication skills
Proven ability to push through distractions and obstacles, take initiative, and drive tasks to efficient and effective completion
Must be comfortable learning and using new software and systems
Proficiency in Microsoft Office Suite and Google Workspace
Real estate experience is highly preferred
Experience with Canva and CRM database platforms is a plus
Compensation $20 - $23 hourly
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About Bryan Realty Group Bryan Realty Group is seeking a detail-oriented, highly organized, and proactive Client Care Coordinator to join our growing team. This vital role supports our agents and clients from listing to closing, ensuring that every transaction is seamless, legally compliant, and consistent with our high standards of service.
This position is based primarily at our East Memphis/Germantown office, with regular time spent weekly at our Lakeland location. As a key member of our administrative team, you’ll be the go-to person for handling contracts, coordinating communication between all parties, managing listing materials, and supporting the office with various operational tasks.
If you thrive in a fast-paced, collaborative environment, love following processes to keep things on track, and are passionate about helping others, we’d love to hear from you! If you’re looking to join a family-oriented team and be an essential part of a company that values integrity, collaboration, and community — this role might be the perfect fit for you.
Compensation for this role will be based on experience and qualifications.
Responsibilities
Coordinate the full listing-to-closing process, including file setup, document collection, appointment setting, and deadline tracking
Serve as the primary point of contact for clients throughout the transaction, offering timely updates and support
Communicate and coordinate with co-op agents, lenders, attorneys, contractors, and other third parties
Make frequent signage, keybox, and photography arrangements for listings
Manage MLS, showing service, and CRM entry and updates; maintain transaction trackers, checklists, and internal systems
Route buyer and seller leads to agents and assist with basic CRM follow-up
Create property marketing materials
Create and send branded birthday, home anniversary, and thank-you cards
Support company events and promotions, including client, vendor, and team gatherings
Answer phones, handle mail, maintain inventory of office supplies and marketing materials
Assist with meeting prep, technology setup, errands, and other general office tasks as needed
Qualifications
Able to work full-time, in-person at both our East Memphis/Germantown and Lakeland offices
Valid driver’s license and reliable transportation for occasional errands
Positive, solutions-oriented attitude; team- and client-focused mindset
Strong organizational and time management skills with the ability to handle multiple tasks and deadlines
Flexibility to adjust on the fly and adapt to changing priorities in a fast-paced environment
Excellent written and verbal communication skills
Proven ability to push through distractions and obstacles, take initiative, and drive tasks to efficient and effective completion
Must be comfortable learning and using new software and systems
Proficiency in Microsoft Office Suite and Google Workspace
Real estate experience is highly preferred
Experience with Canva and CRM database platforms is a plus
Compensation $20 - $23 hourly
#J-18808-Ljbffr