Harbor Health
Harbor Health looking for an engaging Executive Assistant to become a member of our team! Harbor Health is an entirely new multi-specialty clinic group in Austin, TX utilizing a modern approach to co-create health with those who get, give, and pay for it, allowing everyone to fully flourish. Join us as we build a fully integrated system that connects care to a better payment model that truly puts the human being at the center.
Harbor Health is seeking an exceptional Executive Assistant to support our Harbor Leadership Team, including the Chief Operating Officer (COO), Chief Financial Officer (CFO), and one additional executive. This role serves as a strategic partner and trusted advisor, managing complex schedules, facilitating communication across the organization, and ensuring seamless execution of day-to-day operations for these key leaders. The ideal candidate will thrive in a fast‑paced startup environment, demonstrate exceptional organizational skills, and possess the discretion required to handle confidential information while supporting Harbor Health's mission to transform healthcare in Texas.
Hybrid (onsite 3x/week in Austin)
Responsibilities
Manage complex calendars for three executives, proactively anticipating scheduling conflicts and prioritizing time allocation to support strategic initiatives
Coordinate executive meetings, including agenda preparation, materials distribution, note‑taking, and action item tracking
Serve as primary point of contact between executives and internal/external stakeholders, screening and prioritizing communications
Arrange comprehensive travel logistics, including flights, accommodations, ground transportation, and detailed itineraries
Prepare expense reports, track budgets, and manage purchase requisitions for executive activities
Draft, edit, and proofread correspondence, presentations, and other materials on behalf of executives
Coordinate and manage special projects as assigned, conducting research and synthesizing information to support executive decision‑making
Organize and maintain confidential files, records, and documentation systems
Plan and execute leadership team meetings and offsites, including venue selection, logistics coordination, and materials preparation
Anticipate needs and proactively address issues before they arise, demonstrating strong problem‑solving capabilities
Build effective relationships across the organization to facilitate collaboration and information flow
Support HR‑related tasks such as coordinating interviews, onboarding logistics, and team events
Qualifications
Bachelor's degree preferred or equivalent professional experience
Minimum 5+ years of executive assistant experience, preferably supporting C‑suite executives
Experience in healthcare, pay‑vider, or startup environments strongly preferred
Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
Exceptional organizational and time management skills with ability to prioritize competing demands
Outstanding written and verbal communication skills
Proven ability to handle confidential information with discretion and maintain professional boundaries
Demonstrated resourcefulness and ability to work independently with minimal supervision
Strong attention to detail with ability to produce error‑free work under tight deadlines
Proactive mindset with ability to anticipate needs and take initiative
Flexibility and adaptability in a dynamic, rapidly changing startup environment
Professional demeanor with ability to interact effectively with all organizational levels
Experience managing multiple executives' needs simultaneously
Benefits
Opportunity to directly impact the success of Harbor Health's leadership team and shape the future of our transformative healthcare organization
Collaborative and dynamic work environment
An organization made of people who are passionate about changing the healthcare landscape
Professional development and growth opportunities
A transparent and unique culture
Physical Requirements
Light Travel 10%
Standing, walking
Equal Opportunity Employer Harbor Health is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law. We are committed to creating an inclusive environment for all clinicians and teammates and actively encourage applications from people of all backgrounds.
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Harbor Health is seeking an exceptional Executive Assistant to support our Harbor Leadership Team, including the Chief Operating Officer (COO), Chief Financial Officer (CFO), and one additional executive. This role serves as a strategic partner and trusted advisor, managing complex schedules, facilitating communication across the organization, and ensuring seamless execution of day-to-day operations for these key leaders. The ideal candidate will thrive in a fast‑paced startup environment, demonstrate exceptional organizational skills, and possess the discretion required to handle confidential information while supporting Harbor Health's mission to transform healthcare in Texas.
Hybrid (onsite 3x/week in Austin)
Responsibilities
Manage complex calendars for three executives, proactively anticipating scheduling conflicts and prioritizing time allocation to support strategic initiatives
Coordinate executive meetings, including agenda preparation, materials distribution, note‑taking, and action item tracking
Serve as primary point of contact between executives and internal/external stakeholders, screening and prioritizing communications
Arrange comprehensive travel logistics, including flights, accommodations, ground transportation, and detailed itineraries
Prepare expense reports, track budgets, and manage purchase requisitions for executive activities
Draft, edit, and proofread correspondence, presentations, and other materials on behalf of executives
Coordinate and manage special projects as assigned, conducting research and synthesizing information to support executive decision‑making
Organize and maintain confidential files, records, and documentation systems
Plan and execute leadership team meetings and offsites, including venue selection, logistics coordination, and materials preparation
Anticipate needs and proactively address issues before they arise, demonstrating strong problem‑solving capabilities
Build effective relationships across the organization to facilitate collaboration and information flow
Support HR‑related tasks such as coordinating interviews, onboarding logistics, and team events
Qualifications
Bachelor's degree preferred or equivalent professional experience
Minimum 5+ years of executive assistant experience, preferably supporting C‑suite executives
Experience in healthcare, pay‑vider, or startup environments strongly preferred
Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
Exceptional organizational and time management skills with ability to prioritize competing demands
Outstanding written and verbal communication skills
Proven ability to handle confidential information with discretion and maintain professional boundaries
Demonstrated resourcefulness and ability to work independently with minimal supervision
Strong attention to detail with ability to produce error‑free work under tight deadlines
Proactive mindset with ability to anticipate needs and take initiative
Flexibility and adaptability in a dynamic, rapidly changing startup environment
Professional demeanor with ability to interact effectively with all organizational levels
Experience managing multiple executives' needs simultaneously
Benefits
Opportunity to directly impact the success of Harbor Health's leadership team and shape the future of our transformative healthcare organization
Collaborative and dynamic work environment
An organization made of people who are passionate about changing the healthcare landscape
Professional development and growth opportunities
A transparent and unique culture
Physical Requirements
Light Travel 10%
Standing, walking
Equal Opportunity Employer Harbor Health is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law. We are committed to creating an inclusive environment for all clinicians and teammates and actively encourage applications from people of all backgrounds.
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