Direct Agents
Office Manager/HR Assistant - Contract, 3 months
Direct Agents, New York, New York, us, 10261
Office Manager/HR Assistant – Contract, 3 months
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Direct Agents
Company: Direct Agents
Location: NYC Office (On-site)
Schedule: 4 days per week, Monday - Thursday, 9:00 AM - 6:00 PM
Duration: 3-month contract position
Compensation: $28-35/hr depending on experience
Key Responsibilities Facilities & Office Operations
Oversee daily office setup and maintenance across all spaces within our four walls
Monitor and maintain office inventory, ordering equipment and supplies within established budgets and procedure, finding efficiencies and automations along the way
Coordinate internal communications regarding construction projects and facility maintenance activities
Supervise and manage two part-time housekeeping staff members & related details
HR Team Assistant
Provide first‑level IT support and troubleshooting while collaborating with our third‑party IT vendor
Manage equipment requests and maintain internal tech systems, including conference room technology
Process employee travel requests and coordinate bookings, including detailed itineraries and real‑time support for changes
Prepare and submit timely budget and expense reports to the Finance team
Support administrative requests from the CEO as needed
Handle various administrative and organizational tasks as business needs arise
Employee Experience
Coordinate seamless onboarding for all new hires and offboarding when necessary
Field questions in person and on Slack, with clear guidance on what you can answer and what you should go to a more senior member of the team
Help plan in‑office events and occasional off‑site events and the related internal communications
Support setup and live streaming for company meetings and external livestreams
Serve as a friendly welcome and point of contact for office visitors. Be memorable!
Executive Assistant
Provide proactive day‑to‑day executive support to the CEO as needed, anticipating needs and resolving issues before they arise
Handle confidential information with the highest level of discretion and professionalism
Jump in wherever needed with a positive, solution‑oriented mindset—no task too big or too small
What You Bring Required Experience & Skills
1+ years of on‑site operations experience (examples: office, hospitality, retail, fitness studio to name a few)
Exceptional organizational and prioritization skills with keen attention to detail.
You know when to be resourceful and when it’s time to escape
You love keeping trackers up to date, thinking ahead (without overthinking), and moving things forward
Outstanding written and verbal communication abilities across multiple platforms (phone, email, Slack)
Strong technical aptitude and ability to troubleshoot basic consumer tech issues
Experience collaborating with third‑party vendors and service providers
Personal Qualities
Energetic and positive team player who collaborates effectively across all departments
Thrives in high‑growth, fast‑changing environments
Passionate about creating a positive, vibrant workplace culture
Self‑motivated with strong problem‑solving abilities
Important Details
Start Time Requirement: Must be available to begin work at 9:00 AM to prepare the office for 9:30 AM operations
Physical Requirements: Ability to handle office equipment, receive packages, and manage deliveries
Location Requirement: Must reside within commuting distance of our NYC office for reliable daily attendance
Reports to: People and Culture Team
Why Join Direct Agents? Join a growing company where your contributions directly impact employee satisfaction and operational excellence. This role offers the opportunity to wear multiple hats, develop diverse skills, and play an integral part in maintaining our positive company culture.
Direct Agents is an equal opportunity employer committed to diversity and inclusion.
#J-18808-Ljbffr
at
Direct Agents
Company: Direct Agents
Location: NYC Office (On-site)
Schedule: 4 days per week, Monday - Thursday, 9:00 AM - 6:00 PM
Duration: 3-month contract position
Compensation: $28-35/hr depending on experience
Key Responsibilities Facilities & Office Operations
Oversee daily office setup and maintenance across all spaces within our four walls
Monitor and maintain office inventory, ordering equipment and supplies within established budgets and procedure, finding efficiencies and automations along the way
Coordinate internal communications regarding construction projects and facility maintenance activities
Supervise and manage two part-time housekeeping staff members & related details
HR Team Assistant
Provide first‑level IT support and troubleshooting while collaborating with our third‑party IT vendor
Manage equipment requests and maintain internal tech systems, including conference room technology
Process employee travel requests and coordinate bookings, including detailed itineraries and real‑time support for changes
Prepare and submit timely budget and expense reports to the Finance team
Support administrative requests from the CEO as needed
Handle various administrative and organizational tasks as business needs arise
Employee Experience
Coordinate seamless onboarding for all new hires and offboarding when necessary
Field questions in person and on Slack, with clear guidance on what you can answer and what you should go to a more senior member of the team
Help plan in‑office events and occasional off‑site events and the related internal communications
Support setup and live streaming for company meetings and external livestreams
Serve as a friendly welcome and point of contact for office visitors. Be memorable!
Executive Assistant
Provide proactive day‑to‑day executive support to the CEO as needed, anticipating needs and resolving issues before they arise
Handle confidential information with the highest level of discretion and professionalism
Jump in wherever needed with a positive, solution‑oriented mindset—no task too big or too small
What You Bring Required Experience & Skills
1+ years of on‑site operations experience (examples: office, hospitality, retail, fitness studio to name a few)
Exceptional organizational and prioritization skills with keen attention to detail.
You know when to be resourceful and when it’s time to escape
You love keeping trackers up to date, thinking ahead (without overthinking), and moving things forward
Outstanding written and verbal communication abilities across multiple platforms (phone, email, Slack)
Strong technical aptitude and ability to troubleshoot basic consumer tech issues
Experience collaborating with third‑party vendors and service providers
Personal Qualities
Energetic and positive team player who collaborates effectively across all departments
Thrives in high‑growth, fast‑changing environments
Passionate about creating a positive, vibrant workplace culture
Self‑motivated with strong problem‑solving abilities
Important Details
Start Time Requirement: Must be available to begin work at 9:00 AM to prepare the office for 9:30 AM operations
Physical Requirements: Ability to handle office equipment, receive packages, and manage deliveries
Location Requirement: Must reside within commuting distance of our NYC office for reliable daily attendance
Reports to: People and Culture Team
Why Join Direct Agents? Join a growing company where your contributions directly impact employee satisfaction and operational excellence. This role offers the opportunity to wear multiple hats, develop diverse skills, and play an integral part in maintaining our positive company culture.
Direct Agents is an equal opportunity employer committed to diversity and inclusion.
#J-18808-Ljbffr