University at Buffalo
Administrative Associate, Annual Giving
University at Buffalo, Buffalo, New York, United States, 14266
Posting Details
Position Information
Fiscal Year 2025-2026
Position Title Administrative Associate, Annual Giving
Classification Title Administrative Assistant II
Department University Advancement
Posting Number R250197
Posting Link https://www.ubjobs.buffalo.edu/postings/60389
Employer Research Foundation
Position Type RF Clerical/Technical
Job Type Full-Time
Appointment Term
Salary Grade N.7
Posting Detail Information
Position Summary
Join a team that is propelling the University at Buffalo's future! In this high-impact role in
University Advancement , the
Administrative Associate for Annual Giving
supports campaigns that inspire generosity, deepen alumni engagement, and ensure annual giving initiatives run seamlessly. If you thrive in an environment where organization meets purpose, collaboration drives outcomes, and the work creates meaningful impact - this is your opportunity to help shape UB's next chapter.
Key duties will include: Project & workflow coordination (intake meetings, appeal setup, timelines, logistics) CRM record accuracy & coding (appeal assignment, opportunity linking, campaign data) Stewardship operations (pledge and transaction follow-up, matching & acknowledgment processes) Financial policy & budget support (invoices, reconciliation, cross-unit work groups) Donor channels & gift processing (secure, compliant, high-touch inquiry and transaction support) The Division of University Advancement builds lasting relationships that fuel philanthropy, elevate institutional reputation, and strengthen global alumni and donor connections in support of the university's mission and strategic priorities. With the $1 billion Boldly Buffalo campaign completed in 2024, UB Advancement continues advancing the momentum to elevate UB among the nation's Top 25 public research universities.
Come grow with us-and help UB grow, too. Learn more:
Our
benefits , where we prioritize your well-being and success to enhance every aspect of your life. Being a part of the
University at Buffalo community. As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status.
Minimum Qualifications
Requires a minimum of 4 years progressive experience in an office setting. Strong organizational skills and the ability to work independently. Commitment to confidentiality and attention to detail a must. Excellent written and verbal communication skills. Strong project management skills. Proficient in all areas of MS Office Suite.
Preferred Qualifications
Physical Demands
Salary Range $47,000 - $49,000
Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.
Work Hours
37.5 hours per week
Campus South Campus
Posting Alerts
Special Instructions Summary
Is a background check required for this posting? No
Background Check Notification
Contact Information
Contact's Name Morgan Falzone
Contact's Pronouns
Contact's Title Executive Director of Talent and Culture
Contact's Email mfkinstn@buffalo.edu
Contact's Phone 716-860-1056
Posting Dates
Posted 12/18/2025
Deadline for applicants Open Until Filled
Date to be filled 01/15/2026
References
Number of references required 3
Reference Cutoff Date
Instructions to Applicant
Position Information
Fiscal Year 2025-2026
Position Title Administrative Associate, Annual Giving
Classification Title Administrative Assistant II
Department University Advancement
Posting Number R250197
Posting Link https://www.ubjobs.buffalo.edu/postings/60389
Employer Research Foundation
Position Type RF Clerical/Technical
Job Type Full-Time
Appointment Term
Salary Grade N.7
Posting Detail Information
Position Summary
Join a team that is propelling the University at Buffalo's future! In this high-impact role in
University Advancement , the
Administrative Associate for Annual Giving
supports campaigns that inspire generosity, deepen alumni engagement, and ensure annual giving initiatives run seamlessly. If you thrive in an environment where organization meets purpose, collaboration drives outcomes, and the work creates meaningful impact - this is your opportunity to help shape UB's next chapter.
Key duties will include: Project & workflow coordination (intake meetings, appeal setup, timelines, logistics) CRM record accuracy & coding (appeal assignment, opportunity linking, campaign data) Stewardship operations (pledge and transaction follow-up, matching & acknowledgment processes) Financial policy & budget support (invoices, reconciliation, cross-unit work groups) Donor channels & gift processing (secure, compliant, high-touch inquiry and transaction support) The Division of University Advancement builds lasting relationships that fuel philanthropy, elevate institutional reputation, and strengthen global alumni and donor connections in support of the university's mission and strategic priorities. With the $1 billion Boldly Buffalo campaign completed in 2024, UB Advancement continues advancing the momentum to elevate UB among the nation's Top 25 public research universities.
Come grow with us-and help UB grow, too. Learn more:
Our
benefits , where we prioritize your well-being and success to enhance every aspect of your life. Being a part of the
University at Buffalo community. As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status.
Minimum Qualifications
Requires a minimum of 4 years progressive experience in an office setting. Strong organizational skills and the ability to work independently. Commitment to confidentiality and attention to detail a must. Excellent written and verbal communication skills. Strong project management skills. Proficient in all areas of MS Office Suite.
Preferred Qualifications
Physical Demands
Salary Range $47,000 - $49,000
Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.
Work Hours
37.5 hours per week
Campus South Campus
Posting Alerts
Special Instructions Summary
Is a background check required for this posting? No
Background Check Notification
Contact Information
Contact's Name Morgan Falzone
Contact's Pronouns
Contact's Title Executive Director of Talent and Culture
Contact's Email mfkinstn@buffalo.edu
Contact's Phone 716-860-1056
Posting Dates
Posted 12/18/2025
Deadline for applicants Open Until Filled
Date to be filled 01/15/2026
References
Number of references required 3
Reference Cutoff Date
Instructions to Applicant