Administrative Assistant to Senior Leadership

Administrative Assistant To Senior Leadership

A leading global investment organization is seeking a detail-driven administrative assistant to support executives across multiple cities. This role sits within a highly collaborative team and is ideal for someone who thrives in fast-paced, high-compliance environments. You'll manage executive calendars, coordinate complex domestic and international travel, process high-volume expenses, and support daily operational needs while maintaining strict confidentiality.

What You'll Be Doing

• Provide administrative support to executives across various locations; flex to support different teams as needed
• Coordinate domestic and international travel, including visas and detailed itineraries
• Process high-volume expenses and invoices in SAP Concur accurately and on time
• Handle day-to-day administrative tasks such as time entry, copying, scanning, filing, mailing, and special projects
• Serve as a key partner to the assistant team, staying aware of priorities and support needs
• Maintain discretion while managing highly sensitive and confidential information

What We're Looking For

• 35 years' experience supporting executives in financial services, government, private sector, or similar complex environments
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Zoom
• Experience with expense platforms, ideally SAP Concur
• Calm, organized, and effective under pressure with strong prioritization skills
• Exceptional communication skills with a consistent, professional approach
• Strong judgment, attention to detail, and ability to anticipate needs
• Collaborative team player with a proactive, positive mindset

Why Join This Team?

• Work closely with executive leaders in a dynamic, global investment environment
• Competitive pay, overtime eligibility, PTO, and benefits
• MondayFriday schedule | In-office in Dallas
• Supportive, team-oriented culture that values integrity and long-term success

If you're a polished administrative professional ready to support high-level leaders in a fast-moving environment, apply now.

PrincePerelson & Associates is an Equal Opportunity Employer and we do not discriminate against applicants due to race, color, religion, sex, national origin, age, disability, genetics, veteran status, or on the basis of disability or any other federal, state or local protected class. All applicants applying for U.S. job openings must be authorized to work in the United States.