Inside Higher Ed
Human Resources Specialist
Location: Athens Area, GA
Employment Type: Full Time
Schedule: Monday through Friday, 8am-5pm
Salary: $35,781 - $46,000 (commensurate with experience)
Posted: 10/07/2025, Open Until Filled
Position Summary The Human Resources Specialist supports the HR operations at the Georgia Center for Continuing Education & Hotel by coordinating hiring activities, maintaining employee data, and ensuring compliance with institutional policies. The specialist serves as the primary contact for position management, payroll coordination, reporting, and employee support services.
Key Responsibilities
Initiate position management transactions: position change requests and posting of full‑time, part‑time, or temporary vacancies.
Process employee job changes and maintain consistency across all job descriptions.
Evaluate employee classifications and job titles to ensure alignment with institutional standards.
Update organizational charts and submit position‑related updates for internal and external communications.
Submit hiring proposals, position requests, and job postings for various employment types.
Clone and create seats for part‑time, temporary, or student positions; generate direct links for student postings sourced externally.
Track request for filling positions and assist with application distribution to hiring managers using UGA Jobs software.
Review queries to identify anomalies and communicate with managers.
Submit quarterly and annual payroll worksheets and reports.
Track and maintain Federal Work Study data and reclassification records.
Update and maintain Georgia Center Organizational Charts and distribute as directed.
Notify employees and supervisors of leave and compensatory time deadlines.
Provide employee data reports to Georgia Center leadership as needed.
Track all daily HR activities and maintain accurate logs for leadership.
Submit monthly reports on hires and terminations.
Maintain quarterly and semi‑annual data for GC allocations report and PSO qualitative performance measurement (QPM) report.
Initiate items in DocuSign as needed.
Respond to inquiries sent to the HR team departmental email account.
Pick up and log mail and checks for HR and Finance.
Provide notary services as needed.
Attend monthly divisional meetings and HR status calls.
Participate in annual training and performance evaluation discussions.
Other duties as assigned to support the Assistant Director of Finance & Human Resources and the Georgia Center for Continuing Education & Hotel.
Minimum Qualifications
High school diploma or equivalent.
2 years of related experience.
Key Competencies
Strong Excel skills.
Critical thinking and problem‑solving abilities.
Team‑environment collaboration.
Ability to manage multiple responsibilities and meet deadlines.
Excellent work standards exhibiting accuracy and timeliness.
Strong customer service and interpersonal communication skills.
Confidentiality and security handling of sensitive information.
Learning new software and technology.
Basic understanding of UGA policies and procedures.
Physical Demands Sit for long hours and work in front of a computer.
Other Information Benefits Eligibility: Benefits Eligible Retirement Plan: TRS Contact for Recruiting: Leta Salazar, leta.salazar@uga.edu
Equal Opportunity Statement The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, veteran status, or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
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Position Summary The Human Resources Specialist supports the HR operations at the Georgia Center for Continuing Education & Hotel by coordinating hiring activities, maintaining employee data, and ensuring compliance with institutional policies. The specialist serves as the primary contact for position management, payroll coordination, reporting, and employee support services.
Key Responsibilities
Initiate position management transactions: position change requests and posting of full‑time, part‑time, or temporary vacancies.
Process employee job changes and maintain consistency across all job descriptions.
Evaluate employee classifications and job titles to ensure alignment with institutional standards.
Update organizational charts and submit position‑related updates for internal and external communications.
Submit hiring proposals, position requests, and job postings for various employment types.
Clone and create seats for part‑time, temporary, or student positions; generate direct links for student postings sourced externally.
Track request for filling positions and assist with application distribution to hiring managers using UGA Jobs software.
Review queries to identify anomalies and communicate with managers.
Submit quarterly and annual payroll worksheets and reports.
Track and maintain Federal Work Study data and reclassification records.
Update and maintain Georgia Center Organizational Charts and distribute as directed.
Notify employees and supervisors of leave and compensatory time deadlines.
Provide employee data reports to Georgia Center leadership as needed.
Track all daily HR activities and maintain accurate logs for leadership.
Submit monthly reports on hires and terminations.
Maintain quarterly and semi‑annual data for GC allocations report and PSO qualitative performance measurement (QPM) report.
Initiate items in DocuSign as needed.
Respond to inquiries sent to the HR team departmental email account.
Pick up and log mail and checks for HR and Finance.
Provide notary services as needed.
Attend monthly divisional meetings and HR status calls.
Participate in annual training and performance evaluation discussions.
Other duties as assigned to support the Assistant Director of Finance & Human Resources and the Georgia Center for Continuing Education & Hotel.
Minimum Qualifications
High school diploma or equivalent.
2 years of related experience.
Key Competencies
Strong Excel skills.
Critical thinking and problem‑solving abilities.
Team‑environment collaboration.
Ability to manage multiple responsibilities and meet deadlines.
Excellent work standards exhibiting accuracy and timeliness.
Strong customer service and interpersonal communication skills.
Confidentiality and security handling of sensitive information.
Learning new software and technology.
Basic understanding of UGA policies and procedures.
Physical Demands Sit for long hours and work in front of a computer.
Other Information Benefits Eligibility: Benefits Eligible Retirement Plan: TRS Contact for Recruiting: Leta Salazar, leta.salazar@uga.edu
Equal Opportunity Statement The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, veteran status, or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
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