First American
Commercial / Construction Disbursement Officer (hybrid)
First American, Lansing, Michigan, United States
Commercial / Construction Disbursement Officer (hybrid)
Responsible for the closing and processing of construction disbursing transactions; receiving, tracking, and processing construction draws; and maintaining compliance with the specific requirements of each disbursing project.
This is a hybrid position working 2-3 days per week in office at one of the following locations:
400 Water St., Ste 100, Rochester, MI
300 E. Long Lake, Suite 135, Bloomfield Hills, MI
What You’ll Do
Monitor disbursing projects, ensuring timely and effective processing of construction disbursing transactions and construction draws.
Order date down endorsements.
Submit Requests for Funds.
Review pending payments for checks and wires to be issued.
Monitor Trust account for receipt of funds.
Post incoming money to project files.
Print checks and send wires, when appropriate, using appropriate internal procedures.
Send notices to payees when funds are available.
Review receipt of lien waivers and monitor the distribution of checks (via mail and walk in clients).
Resolve customer inquiries and follow up on phone calls and e-mails.
File management (i.e. maintaining construction disbursing documentation and other information into shared hard drives).
Invoice for various services.
Work with disbursing team to ensure all disbursing procedures are followed and tracked, as applicable.
Analyze monthly reports including trial balances and outstanding check logs.
Follow functional area’s processes and procedures in daily activities, troubleshoot as needed and recommend suggestions for continuous improvements to overall operations.
Actively contribute to the results of the team and work toward achieving goals and objectives.
What You’ll Bring
3+ years of experience as a Commercial Escrow Officer or in a related real estate, title, or construction industry position
Prior banking experience is a plus
High School diploma or equivalent
Strong customer service orientation
Detail-oriented
Strong written and verbal communication skills
Strong organizational skills
Ability to multi-task and meet assigned deadlines
Hands‑on experience in AIA billing and lien waivers a plus
Proficient in Excel, Office, and Outlook
Working knowledge of fundamental concepts, practices and procedures of department/field
Establishes effective working relationships at the work group level
What We Offer By choice, we don’t simply accept individuality – we embrace it, we support it, and we thrive on it! Our People First Culture celebrates diversity, equity and inclusion not simply because it’s the right thing to do, but also because it’s the key to our success. We are proud to foster an authentic and inclusive workplace For All. You are free and encouraged to bring your entire, unique self to work.
First American is an equal opportunity employer in every sense of the term.
Based on eligibility, First American offers a comprehensive benefits package including medical, dental, vision, 401k, PTO/paid sick leave and other great benefits like an employee stock purchase plan.
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Management and Manufacturing
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This is a hybrid position working 2-3 days per week in office at one of the following locations:
400 Water St., Ste 100, Rochester, MI
300 E. Long Lake, Suite 135, Bloomfield Hills, MI
What You’ll Do
Monitor disbursing projects, ensuring timely and effective processing of construction disbursing transactions and construction draws.
Order date down endorsements.
Submit Requests for Funds.
Review pending payments for checks and wires to be issued.
Monitor Trust account for receipt of funds.
Post incoming money to project files.
Print checks and send wires, when appropriate, using appropriate internal procedures.
Send notices to payees when funds are available.
Review receipt of lien waivers and monitor the distribution of checks (via mail and walk in clients).
Resolve customer inquiries and follow up on phone calls and e-mails.
File management (i.e. maintaining construction disbursing documentation and other information into shared hard drives).
Invoice for various services.
Work with disbursing team to ensure all disbursing procedures are followed and tracked, as applicable.
Analyze monthly reports including trial balances and outstanding check logs.
Follow functional area’s processes and procedures in daily activities, troubleshoot as needed and recommend suggestions for continuous improvements to overall operations.
Actively contribute to the results of the team and work toward achieving goals and objectives.
What You’ll Bring
3+ years of experience as a Commercial Escrow Officer or in a related real estate, title, or construction industry position
Prior banking experience is a plus
High School diploma or equivalent
Strong customer service orientation
Detail-oriented
Strong written and verbal communication skills
Strong organizational skills
Ability to multi-task and meet assigned deadlines
Hands‑on experience in AIA billing and lien waivers a plus
Proficient in Excel, Office, and Outlook
Working knowledge of fundamental concepts, practices and procedures of department/field
Establishes effective working relationships at the work group level
What We Offer By choice, we don’t simply accept individuality – we embrace it, we support it, and we thrive on it! Our People First Culture celebrates diversity, equity and inclusion not simply because it’s the right thing to do, but also because it’s the key to our success. We are proud to foster an authentic and inclusive workplace For All. You are free and encouraged to bring your entire, unique self to work.
First American is an equal opportunity employer in every sense of the term.
Based on eligibility, First American offers a comprehensive benefits package including medical, dental, vision, 401k, PTO/paid sick leave and other great benefits like an employee stock purchase plan.
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Management and Manufacturing
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