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Administrative Specialist CL3 - TRIO (2147)
The University of Maine at Augusta is seeking applicants for the full‑time position of Administrative Specialist Career Level 3 (CL3) for the TRIO Student Support Services program. The position will be located at the Augusta campus. This is a soft‑money funded position that relies upon the continuation of the Federal TRIO SSS grant contract between the United States Department of Education and the University of Maine at Augusta.
Responsibilities
Maintaining the day‑to‑day operation of the Student Support Services program
Providing administrative support
Processing confidential information
Compiling lists and generating information
Maintaining the database and performing administrative data tasks
Creating reports, tracking student information and academic progress
Maintaining students’ records
Providing front‑line support to students with sensitivity to the needs of individuals served
The Administrative Specialist CL3 performs administrative and clerical work which requires extensive procedural knowledge and organizational skills. Work involves considerable internal and external contacts as well as handling verbal and written communications for a broad range of questions. The ability to work as part of a team is essential, as are providing exemplary customer service, maintaining confidentiality, the ability to manage multiple tasks and prioritizing, and the ability to work in a diverse environment with many interruptions. The Administrative Specialist CL3 works under minimal supervision.
Work Schedule Monday - Friday, 8:00 a.m. - 5:00 p.m. Occasional additional evening and/or weekend hours may be required.
Wage $21.09 per hour (Wage Band 23) or the appropriate transfer rate for a current University of Maine System employee.
Working Conditions This position typically works extended hours at a desk, using LCD monitors and other general office equipment.
Benefits UMA offers a wide range of benefits for employees, including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long‑term disability as well as retirement plan options. View our Benefits Information Summary for ACSUM Employees to learn more.
Knowledge, Skills, And Abilities
Must possess knowledge of customer service principles
Must have the ability to use modern office procedures and equipment
Must be familiar with record‑keeping principles
Familiarization with mathematical concepts
Must be able to effectively use grammar, spelling, and punctuation
Must have the ability to prepare reports
Must have the ability to use complex filing systems
Must have a basic knowledge of budgeting principles
Must have extensive experience in the use of computers and related software applications
Must have the ability to maintain confidentiality
Ability to manage multiple tasks and prioritize and assign work
Must possess excellent communication and interpersonal skills
Required Qualifications
Sixty credits or more of higher education or equivalent work experience and training
Three years of administrative support experience
Preferred Qualifications
Experience in a university or similar office setting
Experience working with students who have academic need and may be first‑generation, have financial need, and/or have disabilities
Application Process
Cover letter
Resume
Be prepared to provide contact information for three professional references, including a supervisor, when requested.
Incomplete application materials cannot be considered.
We are not able to consider applicants who require Visa sponsorship support.
Materials received after December 28, 2025, will be considered at the discretion of the university.
The successful applicant is subject to appropriate background screening.
Equal Opportunity Statement The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469‑5713, by calling 207.581.1226, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at www.maine.edu/title‑ix/.
Clery Act The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University’s crime statistics for the past three calendar years; and disclosures regarding the University’s current campus security policies. You may view the University’s Annual Security Report.
About The University Of Maine System The University of Maine System (UMS), established in 1968, consists of seven universities and the University of Maine School of Law, spread across various locations in Maine. UMS provides system‑wide services and governance from these locations, leveraging the distinct strengths and collaborations among its institutions to advance strategic priorities for UMS and the state of Maine.
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Administrative
Industries Education Management
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The University of Maine at Augusta is seeking applicants for the full‑time position of Administrative Specialist Career Level 3 (CL3) for the TRIO Student Support Services program. The position will be located at the Augusta campus. This is a soft‑money funded position that relies upon the continuation of the Federal TRIO SSS grant contract between the United States Department of Education and the University of Maine at Augusta.
Responsibilities
Maintaining the day‑to‑day operation of the Student Support Services program
Providing administrative support
Processing confidential information
Compiling lists and generating information
Maintaining the database and performing administrative data tasks
Creating reports, tracking student information and academic progress
Maintaining students’ records
Providing front‑line support to students with sensitivity to the needs of individuals served
The Administrative Specialist CL3 performs administrative and clerical work which requires extensive procedural knowledge and organizational skills. Work involves considerable internal and external contacts as well as handling verbal and written communications for a broad range of questions. The ability to work as part of a team is essential, as are providing exemplary customer service, maintaining confidentiality, the ability to manage multiple tasks and prioritizing, and the ability to work in a diverse environment with many interruptions. The Administrative Specialist CL3 works under minimal supervision.
Work Schedule Monday - Friday, 8:00 a.m. - 5:00 p.m. Occasional additional evening and/or weekend hours may be required.
Wage $21.09 per hour (Wage Band 23) or the appropriate transfer rate for a current University of Maine System employee.
Working Conditions This position typically works extended hours at a desk, using LCD monitors and other general office equipment.
Benefits UMA offers a wide range of benefits for employees, including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long‑term disability as well as retirement plan options. View our Benefits Information Summary for ACSUM Employees to learn more.
Knowledge, Skills, And Abilities
Must possess knowledge of customer service principles
Must have the ability to use modern office procedures and equipment
Must be familiar with record‑keeping principles
Familiarization with mathematical concepts
Must be able to effectively use grammar, spelling, and punctuation
Must have the ability to prepare reports
Must have the ability to use complex filing systems
Must have a basic knowledge of budgeting principles
Must have extensive experience in the use of computers and related software applications
Must have the ability to maintain confidentiality
Ability to manage multiple tasks and prioritize and assign work
Must possess excellent communication and interpersonal skills
Required Qualifications
Sixty credits or more of higher education or equivalent work experience and training
Three years of administrative support experience
Preferred Qualifications
Experience in a university or similar office setting
Experience working with students who have academic need and may be first‑generation, have financial need, and/or have disabilities
Application Process
Cover letter
Resume
Be prepared to provide contact information for three professional references, including a supervisor, when requested.
Incomplete application materials cannot be considered.
We are not able to consider applicants who require Visa sponsorship support.
Materials received after December 28, 2025, will be considered at the discretion of the university.
The successful applicant is subject to appropriate background screening.
Equal Opportunity Statement The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469‑5713, by calling 207.581.1226, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at www.maine.edu/title‑ix/.
Clery Act The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University’s crime statistics for the past three calendar years; and disclosures regarding the University’s current campus security policies. You may view the University’s Annual Security Report.
About The University Of Maine System The University of Maine System (UMS), established in 1968, consists of seven universities and the University of Maine School of Law, spread across various locations in Maine. UMS provides system‑wide services and governance from these locations, leveraging the distinct strengths and collaborations among its institutions to advance strategic priorities for UMS and the state of Maine.
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Administrative
Industries Education Management
#J-18808-Ljbffr