NYS Office of Information Technology Services
Administrative Specialist 1
NYS Office of Information Technology Services, New York, New York, us, 10261
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NYS Office of Information Technology Services provided pay range This range is provided by NYS Office of Information Technology Services. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $65,001.00/yr - $82,656.00/yr
Description
New York State Office of Information Technology Services (ITS) provides operational support 24 hours a day, 7 days a week, 365 days of the year, supporting more than 4,900 applications for 53 New York State Agencies.
Requirements
The Administrative Specialist 1, SG-18, the incumbent will participate in teams focused on eliciting and documenting requirements. Specific duties will include, but are not limited to the following:
Staff Development
In consultation with managers, develop and update training plans. Create reports to track staff progress and provide to management as needed.
Data analysis: Using data to plan instruction and assist with assessment development.
Collaboration: Collaborating with others to identify staff development needs.
Training support: Assisting with locating and disseminating instructional materials.
Technical leadership: Translating product and business objectives into technical proposals and decisions.
Vendor and Financial Services
Negotiating initial pricing and renewal terms with vendors. Managing vendor relationship.
Finding vendors that potentially meet requirements outlined by agency and the technical experts.
Managing procurement process and completing required documentation, with assistance from subject matter experts.
Administrative Support
Communication: Answering phones, escorting visitors, and responding to inquiries.
Scheduling: Scheduling appointments, meetings, and events.
Document preparation: Preparing reports, memos, onboarding/offboarding, hiring, and other correspondence.
Record keeping: Organization charts, seating charts, ordering systems, and employee lists.
Office management: Ordering supplies and other office equipment procurements. Engagement with agency facility teams for office cleanliness, spacing, and other needs.
Minimum Qualifications Administrative Specialist Trainee 1 (equated to salary grade 14)*
A bachelor’s degree or higher.
Administrative Specialist Trainee 2 (equated to a salary grade 16)*
A bachelor's degree and one year of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.
Administrative Specialist (salary grade 18)
A bachelor's degree and two years of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.
Transfer Open to NYS employees with one year of permanent, contingent permanent, or 55b/c service as an Administrative Specialist 1, SG-18; OR who are in a title SG-16 or above deemed administrative under Section 52.6 of the Civil Service Law; OR in a title approved for transfer under Section 70.1 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two grades.
Reinstatement If you previously served in this title or in a title otherwise transferable to this title, you may be reinstated pursuant to Civil Service Law. If you left state service less than one year ago, a reinstatement request from a state agency will usually be approved by the Department of Civil Service. If you left state service more than one year ago, the reinstatement must also be approved by the Civil Service Commission.
55b/c Appointment This position is eligible for 55b/c designation and candidates with 55b/c eligibility are encouraged to apply. Candidates must possess the minimum qualifications and a current 55b/c eligibility letter. For 55 b/consideration, candidates must satisfy at least one of the Open Competitive qualifications listed below.
Successful completion of a two-year traineeship leads to appointment as an Administrative Specialist 1, SG-18.
Additional Comments ITS will not offer permanent employment to any candidate unless the candidate provides documentation that they are authorized to accept work in the United States on a permanent basis. It is the policy of ITS not to hire F1 or H1 visa holders for permanent employment or to sponsor non-immigrant aliens for temporary work authorization visas or for permanent residence. Some positions may require fingerprinting. Some positions may require up to 25% travel and/or lifting up to 50 lbs. Some positions are pending Civil Service approval. Details of position(s) will be described further if you are selected for an interview. Positions located in New York City, will receive an additional $3,400 downstate adjustment location pay with regular annual salary. Positions located in the Mid-Hudson will receive an additional $1,650 adjustment location pay.
Benefits of Working for NYS Generous benefits package, worth 65% of salary, including:
Holiday & Paid Time Off
Thirteen (13) paid holidays annually
Up to Thirteen (13) days of paid vacation leave annually
Up to Five (5) days of paid personal leave annually
Up to Thirteen (13) days of paid sick leave annually for PEF.
Up to three (3) days of professional leave annually to participate in professional development
Health Care Benefits
Eligible employees and dependents can pick from a variety of affordable health insurance programs.
Family dental and vision benefits at no additional cost.
Additional Benefits
New York State Employees’ Retirement System (ERS) Membership
NYS Deferred Compensation
Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
Public Service Loan Forgiveness (PSLF)
And many more.
The Office of Information Technology Services is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage all individuals with disabilities to apply.
Seniority level Internship
Employment type Full-time
Job function Science, Information Technology, and Engineering
Industries IT Services and IT Consulting
Referrals increase your chances of interviewing at NYS Office of Information Technology Services by 2x
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NYS Office of Information Technology Services provided pay range This range is provided by NYS Office of Information Technology Services. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $65,001.00/yr - $82,656.00/yr
Description
New York State Office of Information Technology Services (ITS) provides operational support 24 hours a day, 7 days a week, 365 days of the year, supporting more than 4,900 applications for 53 New York State Agencies.
Requirements
The Administrative Specialist 1, SG-18, the incumbent will participate in teams focused on eliciting and documenting requirements. Specific duties will include, but are not limited to the following:
Staff Development
In consultation with managers, develop and update training plans. Create reports to track staff progress and provide to management as needed.
Data analysis: Using data to plan instruction and assist with assessment development.
Collaboration: Collaborating with others to identify staff development needs.
Training support: Assisting with locating and disseminating instructional materials.
Technical leadership: Translating product and business objectives into technical proposals and decisions.
Vendor and Financial Services
Negotiating initial pricing and renewal terms with vendors. Managing vendor relationship.
Finding vendors that potentially meet requirements outlined by agency and the technical experts.
Managing procurement process and completing required documentation, with assistance from subject matter experts.
Administrative Support
Communication: Answering phones, escorting visitors, and responding to inquiries.
Scheduling: Scheduling appointments, meetings, and events.
Document preparation: Preparing reports, memos, onboarding/offboarding, hiring, and other correspondence.
Record keeping: Organization charts, seating charts, ordering systems, and employee lists.
Office management: Ordering supplies and other office equipment procurements. Engagement with agency facility teams for office cleanliness, spacing, and other needs.
Minimum Qualifications Administrative Specialist Trainee 1 (equated to salary grade 14)*
A bachelor’s degree or higher.
Administrative Specialist Trainee 2 (equated to a salary grade 16)*
A bachelor's degree and one year of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.
Administrative Specialist (salary grade 18)
A bachelor's degree and two years of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.
Transfer Open to NYS employees with one year of permanent, contingent permanent, or 55b/c service as an Administrative Specialist 1, SG-18; OR who are in a title SG-16 or above deemed administrative under Section 52.6 of the Civil Service Law; OR in a title approved for transfer under Section 70.1 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two grades.
Reinstatement If you previously served in this title or in a title otherwise transferable to this title, you may be reinstated pursuant to Civil Service Law. If you left state service less than one year ago, a reinstatement request from a state agency will usually be approved by the Department of Civil Service. If you left state service more than one year ago, the reinstatement must also be approved by the Civil Service Commission.
55b/c Appointment This position is eligible for 55b/c designation and candidates with 55b/c eligibility are encouraged to apply. Candidates must possess the minimum qualifications and a current 55b/c eligibility letter. For 55 b/consideration, candidates must satisfy at least one of the Open Competitive qualifications listed below.
Successful completion of a two-year traineeship leads to appointment as an Administrative Specialist 1, SG-18.
Additional Comments ITS will not offer permanent employment to any candidate unless the candidate provides documentation that they are authorized to accept work in the United States on a permanent basis. It is the policy of ITS not to hire F1 or H1 visa holders for permanent employment or to sponsor non-immigrant aliens for temporary work authorization visas or for permanent residence. Some positions may require fingerprinting. Some positions may require up to 25% travel and/or lifting up to 50 lbs. Some positions are pending Civil Service approval. Details of position(s) will be described further if you are selected for an interview. Positions located in New York City, will receive an additional $3,400 downstate adjustment location pay with regular annual salary. Positions located in the Mid-Hudson will receive an additional $1,650 adjustment location pay.
Benefits of Working for NYS Generous benefits package, worth 65% of salary, including:
Holiday & Paid Time Off
Thirteen (13) paid holidays annually
Up to Thirteen (13) days of paid vacation leave annually
Up to Five (5) days of paid personal leave annually
Up to Thirteen (13) days of paid sick leave annually for PEF.
Up to three (3) days of professional leave annually to participate in professional development
Health Care Benefits
Eligible employees and dependents can pick from a variety of affordable health insurance programs.
Family dental and vision benefits at no additional cost.
Additional Benefits
New York State Employees’ Retirement System (ERS) Membership
NYS Deferred Compensation
Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
Public Service Loan Forgiveness (PSLF)
And many more.
The Office of Information Technology Services is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage all individuals with disabilities to apply.
Seniority level Internship
Employment type Full-time
Job function Science, Information Technology, and Engineering
Industries IT Services and IT Consulting
Referrals increase your chances of interviewing at NYS Office of Information Technology Services by 2x
#J-18808-Ljbffr