Arcadia Management Group, Inc. AMO®
Real Estate Assistant
Arcadia Management Group, Inc. AMO®, Milwaukee, Wisconsin, United States, 53244
Real Estate Assistant
at
Arcadia Management Group, Inc. AMO®
Description Inland Family of Companies is seeking an experienced Real Estate Assistant to join our Fox Valley team. This role connects internal teams and external clients through organizational support, marketing coordination, and administrative service. The ideal candidate is adaptable, service-driven, and thrives in a fast-paced setting.
Transaction
Facilitate listing process for new and existing listings
Manage active listings on commercial real estate exchanges and Colliers internal databases
Partner with other Client Service Coordinators to create, manage and update property brochures and flyers for active listings
Coordinate signage installation and inventory for Fox Valley office
Marketing
Assist with the execution of marketing materials
Prepare and manage mailers, postcards and flyers
Ensure service coverage and seamless team project continuity for the daily needs of the brokerage operations by coordinating closely with administrative staff, researchers, marketers, and brokers on property marketing, proposal presentation, email and social media content, broker opinion of values and other materials as requested
Office Administration
Provide general administrative support to the Fox Valley office
Support office operations by submitting expense reports, completing credit card requisitions, sending documents, managing mail, answering the main phone line, and greeting guests and visitors
Assist in scheduling and organizing internal and external meetings, conference calls and appointments, including but not limited to, copying and assembly of documents for distribution, site reservations, food orders and attendance confirmations
Ensure office supplies and kitchen are properly stocked and manage purchasing for the office
Property Management Support
Draft and track Service Agreements and Purchase Orders
Upload invoices, submit leases, and maintain COIs
Update directories, welcome letters, renewal notices, and handbooks
Coordinate move-ins/outs and manage bookings
Assist with invoice coding, key/badge access, and reviewing security footage
Requirements
2+ years of experience in real estate, property management, or client service preferred
Strong multitasking, organization, and communication skills
Proficient in Microsoft Office and Adobe Acrobat; Canva and Photoshop a plus
Experience with Smartsheet, Yardi, DocuSign, and Angus is helpful
Self-starter with a team-oriented mindset
Comfortable working independently
Benefits At Inland Family of Companies, we are committed to building relationships that stand the test of time. We are the largest full-service real estate firm in Wisconsin, with expertise in Commercial Real Estate Brokerage and Property Management. We’ve been serving our clients since 1971, driven by integrity and the principles of Warrior Spirit, Empathy, and Better Together.
Our Benefits Package Includes
Three Medical Plan Options
Dental and Vision Coverage
Flexible Spending Plan
Short-Term & Long-Term Disability Coverage
401(k) Participation (beginning with your first paycheck)
Company-Paid Life Insurance
Educational Assistance
Ample Paid Time Off (PTO) and Paid Company Holidays
Our Culture Our company is built on integrity and guided by three core principles:
Warrior-Spirit: Committed to excellence, innovation, and determination
Empathy: Prioritizing others, operating on trust, and valuing emotional intelligence
Better Together: Collaboration and teamwork, believing the whole is greater than the sum of its parts
We are dedicated to providing superior services and building long‑term relationships with our clients. We are an equal employment opportunity employer and do not discriminate on the basis of any legally protected characteristic.
Seniority level Entry level
Employment type Full-time
Job function Sales and Management
#J-18808-Ljbffr
at
Arcadia Management Group, Inc. AMO®
Description Inland Family of Companies is seeking an experienced Real Estate Assistant to join our Fox Valley team. This role connects internal teams and external clients through organizational support, marketing coordination, and administrative service. The ideal candidate is adaptable, service-driven, and thrives in a fast-paced setting.
Transaction
Facilitate listing process for new and existing listings
Manage active listings on commercial real estate exchanges and Colliers internal databases
Partner with other Client Service Coordinators to create, manage and update property brochures and flyers for active listings
Coordinate signage installation and inventory for Fox Valley office
Marketing
Assist with the execution of marketing materials
Prepare and manage mailers, postcards and flyers
Ensure service coverage and seamless team project continuity for the daily needs of the brokerage operations by coordinating closely with administrative staff, researchers, marketers, and brokers on property marketing, proposal presentation, email and social media content, broker opinion of values and other materials as requested
Office Administration
Provide general administrative support to the Fox Valley office
Support office operations by submitting expense reports, completing credit card requisitions, sending documents, managing mail, answering the main phone line, and greeting guests and visitors
Assist in scheduling and organizing internal and external meetings, conference calls and appointments, including but not limited to, copying and assembly of documents for distribution, site reservations, food orders and attendance confirmations
Ensure office supplies and kitchen are properly stocked and manage purchasing for the office
Property Management Support
Draft and track Service Agreements and Purchase Orders
Upload invoices, submit leases, and maintain COIs
Update directories, welcome letters, renewal notices, and handbooks
Coordinate move-ins/outs and manage bookings
Assist with invoice coding, key/badge access, and reviewing security footage
Requirements
2+ years of experience in real estate, property management, or client service preferred
Strong multitasking, organization, and communication skills
Proficient in Microsoft Office and Adobe Acrobat; Canva and Photoshop a plus
Experience with Smartsheet, Yardi, DocuSign, and Angus is helpful
Self-starter with a team-oriented mindset
Comfortable working independently
Benefits At Inland Family of Companies, we are committed to building relationships that stand the test of time. We are the largest full-service real estate firm in Wisconsin, with expertise in Commercial Real Estate Brokerage and Property Management. We’ve been serving our clients since 1971, driven by integrity and the principles of Warrior Spirit, Empathy, and Better Together.
Our Benefits Package Includes
Three Medical Plan Options
Dental and Vision Coverage
Flexible Spending Plan
Short-Term & Long-Term Disability Coverage
401(k) Participation (beginning with your first paycheck)
Company-Paid Life Insurance
Educational Assistance
Ample Paid Time Off (PTO) and Paid Company Holidays
Our Culture Our company is built on integrity and guided by three core principles:
Warrior-Spirit: Committed to excellence, innovation, and determination
Empathy: Prioritizing others, operating on trust, and valuing emotional intelligence
Better Together: Collaboration and teamwork, believing the whole is greater than the sum of its parts
We are dedicated to providing superior services and building long‑term relationships with our clients. We are an equal employment opportunity employer and do not discriminate on the basis of any legally protected characteristic.
Seniority level Entry level
Employment type Full-time
Job function Sales and Management
#J-18808-Ljbffr