Illinois City / County Management Association (ILCMA)
Village of Glen Ellyn, FOIA & Property Clerk
Illinois City / County Management Association (ILCMA), Glen Ellyn, Illinois, us, 60138
The Village of Glen Ellyn’s Police Department is seeking qualified candidates for the position of full-time FOIA & Property Clerk. This position is responsible for processing Freedom of Information Act (FOIA) requests; providing clerical and technical support for Police Department records; and performing duties related to the intake, storage, tracking, and disposition of physical and digital evidence. The FOIA & Property Clerk supports the Records Division and Property Officer to ensure compliance with statutory requirements, maintain accurate records, uphold strict chain-of-custody standards, and deliver responsive, courteous, and efficient service to internal staff, outside agencies, and the public.
ESSENTIAL FUNCTIONS
Receive, log, review, and process FOIA requests; compile responsive records; apply statutory exemptions; prepare redactions; and issue timely responses in accordance with FOIA requirements. Review and redact documents, photographs, audio/video files, and other sensitive materials in accordance with legal and confidentiality standards. Scan, index, and file documents and case materials within the Department’s records management system. Receive, classify, store, track, and dispose of physical and digital evidence while maintaining strict chain-of-custody protocols. Determine appropriate evidence disposition based on case status, statutory requirements, and Department procedures, coordinate evidence destruction and transfers with courts, laboratories, and law enforcement partners. Respond to inquiries from attorneys, government agencies, the public, and internal staff regarding FOIA requests and property release procedures. Provide general clerical and administrative support to Police Department personnel as needed. QUALIFICATION REQUIREMENTS
High school diploma or equivalent (GED). Minimum one (1) year of experience in law enforcement, public safety, or municipal government. Ability to obtain and maintain FOIA certification, 40-hour property/evidence management training, and LEADS certification (within 3 months of hire). Ability to interpret and apply Village, State, and Federal laws, policies, and procedures. Strong verbal and written communication skills with the ability to maintain professionalism and confidentiality. Excellent organizational skills: ability to multi-task and manage deadlines in a fast-paced environment. Ability to function independently, exercise sound judgment, and handle sensitive information with discretion. General proficiency in office equipment and computer software, including Microsoft Office; familiarity with Axon, TechShare, and JustFOIA preferred. Strong accuracy, attention to detail, typing skills, and basic mathematical competence. WORK SCHEDULE
This position requires 40-hour work weeks, typically Monday through Friday, 8:00 a.m. to 4:00 p.m. An adjusted schedule and/or additional hours may be required, as needed, for training, holidays, vacations, and/or emergency situations. SALARY/BENEFITS
The starting pay offered for this full-time, non-exempt position is $26.16/hr. to $36.62/hr. (Range D), with an anticipated starting salary of $28.85/hr. depending on qualifications, with a full range of benefits offered. Our comprehensive benefits package includes health, dental, and vision insurance, life/AD&D coverage, participation in the Illinois Municipal Retirement Fund (IMRF) pension plan, paid time off, a wellness incentive program, and tuition reimbursement. Actual starting salary is negotiable, and will be dependent upon qualifications, experience, and professional achievement. HOW TO APPLY
Interested candidates should submit a cover letter, resume, and employment application (click here) to applicants@glenellyn.org .
Hard copies (faxed, mailed, hand-delivered) of resumes will be declined. Applicants must indicate
(Job ID: #50-25 -FOIA & Property Clerk)
in the subject line of their e-mail. The selected finalist will be required to successfully pass a pre-employment criminal background check, reference check, and post-offer medical physical with a drug/alcohol screen. The position is open until filled; Review of applications will begin upon receipt. Candidates requiring reasonable accommodations under the Americans with Disabilities Act should contact Human Resources at 630-469-5000. THE VILLAGE OF GLEN ELLYN IS AN EQUAL OPPORTUNITY EMPLOYER
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Receive, log, review, and process FOIA requests; compile responsive records; apply statutory exemptions; prepare redactions; and issue timely responses in accordance with FOIA requirements. Review and redact documents, photographs, audio/video files, and other sensitive materials in accordance with legal and confidentiality standards. Scan, index, and file documents and case materials within the Department’s records management system. Receive, classify, store, track, and dispose of physical and digital evidence while maintaining strict chain-of-custody protocols. Determine appropriate evidence disposition based on case status, statutory requirements, and Department procedures, coordinate evidence destruction and transfers with courts, laboratories, and law enforcement partners. Respond to inquiries from attorneys, government agencies, the public, and internal staff regarding FOIA requests and property release procedures. Provide general clerical and administrative support to Police Department personnel as needed. QUALIFICATION REQUIREMENTS
High school diploma or equivalent (GED). Minimum one (1) year of experience in law enforcement, public safety, or municipal government. Ability to obtain and maintain FOIA certification, 40-hour property/evidence management training, and LEADS certification (within 3 months of hire). Ability to interpret and apply Village, State, and Federal laws, policies, and procedures. Strong verbal and written communication skills with the ability to maintain professionalism and confidentiality. Excellent organizational skills: ability to multi-task and manage deadlines in a fast-paced environment. Ability to function independently, exercise sound judgment, and handle sensitive information with discretion. General proficiency in office equipment and computer software, including Microsoft Office; familiarity with Axon, TechShare, and JustFOIA preferred. Strong accuracy, attention to detail, typing skills, and basic mathematical competence. WORK SCHEDULE
This position requires 40-hour work weeks, typically Monday through Friday, 8:00 a.m. to 4:00 p.m. An adjusted schedule and/or additional hours may be required, as needed, for training, holidays, vacations, and/or emergency situations. SALARY/BENEFITS
The starting pay offered for this full-time, non-exempt position is $26.16/hr. to $36.62/hr. (Range D), with an anticipated starting salary of $28.85/hr. depending on qualifications, with a full range of benefits offered. Our comprehensive benefits package includes health, dental, and vision insurance, life/AD&D coverage, participation in the Illinois Municipal Retirement Fund (IMRF) pension plan, paid time off, a wellness incentive program, and tuition reimbursement. Actual starting salary is negotiable, and will be dependent upon qualifications, experience, and professional achievement. HOW TO APPLY
Interested candidates should submit a cover letter, resume, and employment application (click here) to applicants@glenellyn.org .
Hard copies (faxed, mailed, hand-delivered) of resumes will be declined. Applicants must indicate
(Job ID: #50-25 -FOIA & Property Clerk)
in the subject line of their e-mail. The selected finalist will be required to successfully pass a pre-employment criminal background check, reference check, and post-offer medical physical with a drug/alcohol screen. The position is open until filled; Review of applications will begin upon receipt. Candidates requiring reasonable accommodations under the Americans with Disabilities Act should contact Human Resources at 630-469-5000. THE VILLAGE OF GLEN ELLYN IS AN EQUAL OPPORTUNITY EMPLOYER
#J-18808-Ljbffr