Indianapolis Staffing
Property Administrator
We are looking for a dedicated Property Administrator to join our team in Indianapolis, Indiana, on a long-term contract basis. In this role, you will provide essential administrative support to the Property Management Team, ensuring smooth operations and a detail-oriented approach to tenant relations. This position offers the opportunity to work in the dynamic Real Estate & Property industry and make a meaningful impact by addressing tenant concerns and assisting with property-related processes. Responsibilities: Coordinate and schedule meetings and events as needed to support property management activities. Assist in preparing bid proposals, service contracts, and invoices while ensuring compliance with company policies. Process and code invoices for approval, maintaining accuracy and timely submission. Manage office supplies and maintain inventory to ensure the office operates efficiently. Oversee contract administration software, ensuring all contract and insurance details are accurate and up-to-date. Track and organize contracts and insurance certificates, implementing systems to monitor expiration dates. Monitor and maintain the property maintenance work order system, providing regular status updates to the Property Manager. Maintain accurate records of leases, contracts, and other relevant documents within the property management office. Build and nurture positive relationships with tenants and clients, addressing service calls and fostering satisfaction. Assist with preparing monthly and quarterly management reports and support annual budget development. Requirements: High school diploma or equivalent required; a Bachelor's degree is preferred. Proficiency in accounting software systems, including JD Edwards EnterpriseOne and ADP Financial Services. Strong understanding of accounts payable, accounts receivable, and billing functions. Experience with CRM systems and property management tools. Excellent organizational skills and ability to multitask effectively. Strong communication skills, both oral and written, with a focus on customer service. Initiative and interpersonal skills to handle tenant concerns and collaborate with team members. Familiarity with budget preparation and financial processes in a property management context.
We are looking for a dedicated Property Administrator to join our team in Indianapolis, Indiana, on a long-term contract basis. In this role, you will provide essential administrative support to the Property Management Team, ensuring smooth operations and a detail-oriented approach to tenant relations. This position offers the opportunity to work in the dynamic Real Estate & Property industry and make a meaningful impact by addressing tenant concerns and assisting with property-related processes. Responsibilities: Coordinate and schedule meetings and events as needed to support property management activities. Assist in preparing bid proposals, service contracts, and invoices while ensuring compliance with company policies. Process and code invoices for approval, maintaining accuracy and timely submission. Manage office supplies and maintain inventory to ensure the office operates efficiently. Oversee contract administration software, ensuring all contract and insurance details are accurate and up-to-date. Track and organize contracts and insurance certificates, implementing systems to monitor expiration dates. Monitor and maintain the property maintenance work order system, providing regular status updates to the Property Manager. Maintain accurate records of leases, contracts, and other relevant documents within the property management office. Build and nurture positive relationships with tenants and clients, addressing service calls and fostering satisfaction. Assist with preparing monthly and quarterly management reports and support annual budget development. Requirements: High school diploma or equivalent required; a Bachelor's degree is preferred. Proficiency in accounting software systems, including JD Edwards EnterpriseOne and ADP Financial Services. Strong understanding of accounts payable, accounts receivable, and billing functions. Experience with CRM systems and property management tools. Excellent organizational skills and ability to multitask effectively. Strong communication skills, both oral and written, with a focus on customer service. Initiative and interpersonal skills to handle tenant concerns and collaborate with team members. Familiarity with budget preparation and financial processes in a property management context.