Kelly
Sr. Administrative Specialist
Kelly Services is currently seeking a Sr. Administrative Specialist at one of our Global clients in Bedminster, NJ. This role is a full-time, fully benefitted position. This position is eligible for Medical, Dental, 401K and a variety of other benefits to choose from. You'll also be eligible for paid time off, including holiday, vacation and sick/personal time. Employees also receive annual performance reviews. Title: Sr. Administrative Specialist Location: Raritan and Bedminster onsite; must be ok with driving between the two sites. Will support each site on specific days. Hybrid role = 3 days in office, 2 remote. Pay: starting at $34hr; plus benefits and PTO Hours: M-F 8am-5pm Duration: Long term contract Key Responsibilities: Calendar coordination, including scheduling and arranging meetings with internal and external partners Prepare documents of a highly confidential and sensitive nature such as presentations, memos and correspondence, expense reports Domestic and international travel arrangements Event coordination Proficiency in utilizing and innovating on current technology platforms, including; Excel, Outlook, PowerPoint, Word, web page navigation, Concur, SharePoint, Yammer, WebEx BT meetings, Skype, Global Connect, Workday, Our Source, e-marketplace Coordinate and administer Global Services Service Excellence Experience engagements by managing statements of work and purchase orders; tracking expenditures and follow-up on actual expenses in variance reports; processing invoices and tracking against monthly reports; developing periodic reporting and communicating purchase order status reports. Achieve results in the absence of day-to-day mentorship Maintain strict confidentiality and exercising independent discretion and judgment to tackle complex problems Provide support for large departmental and group meetings i.e. Town Hall meetings including logistical support; obtain meeting room space, catering requirements, AV support, agenda support. The Senior Assistant may provide back up support to other Administrative Assistants. Qualifications: A minimum of a high school diploma is required. A minimum of 6 years of experience in an administrative capacity supporting senior management is required. Demonstrated project management experience. Large event planning experience required. Strong organizational skills and attention to detail is required. Demonstrated proficiency in Microsoft Office programs Word, Excel, PowerPoint, and Outlook is required. Expertise in Microsoft PowerPoint is preferred. Experience with productivity tools and portal technologies i.e. Zoom, Microsoft Teams, Global Connect, SharePoint sites is required. Expense reporting system Concur is required. Experience with software-based platforms, remote communications platforms and IT is highly desired The ability to prioritize, maintain confidentiality, and operate with patience and integrity in a complex, high-profile, and rapidly changing environment is required. Experience with Ariba, eMarketplace, Aravo, Concur, Totality, and/ or running budgets is highly preferred. Excellent communication skills are required. Strong leadership, interpersonal, teamwork, analytical and problem-solving skills are required. Sound judgment and discretion with ability independently to assess and resolve complex situations and shift priorities as the need arises Apply now for immediate consideration! Please do not contact your local Kelly branch office as it is not filling this position. #p1 10074959
Kelly Services is currently seeking a Sr. Administrative Specialist at one of our Global clients in Bedminster, NJ. This role is a full-time, fully benefitted position. This position is eligible for Medical, Dental, 401K and a variety of other benefits to choose from. You'll also be eligible for paid time off, including holiday, vacation and sick/personal time. Employees also receive annual performance reviews. Title: Sr. Administrative Specialist Location: Raritan and Bedminster onsite; must be ok with driving between the two sites. Will support each site on specific days. Hybrid role = 3 days in office, 2 remote. Pay: starting at $34hr; plus benefits and PTO Hours: M-F 8am-5pm Duration: Long term contract Key Responsibilities: Calendar coordination, including scheduling and arranging meetings with internal and external partners Prepare documents of a highly confidential and sensitive nature such as presentations, memos and correspondence, expense reports Domestic and international travel arrangements Event coordination Proficiency in utilizing and innovating on current technology platforms, including; Excel, Outlook, PowerPoint, Word, web page navigation, Concur, SharePoint, Yammer, WebEx BT meetings, Skype, Global Connect, Workday, Our Source, e-marketplace Coordinate and administer Global Services Service Excellence Experience engagements by managing statements of work and purchase orders; tracking expenditures and follow-up on actual expenses in variance reports; processing invoices and tracking against monthly reports; developing periodic reporting and communicating purchase order status reports. Achieve results in the absence of day-to-day mentorship Maintain strict confidentiality and exercising independent discretion and judgment to tackle complex problems Provide support for large departmental and group meetings i.e. Town Hall meetings including logistical support; obtain meeting room space, catering requirements, AV support, agenda support. The Senior Assistant may provide back up support to other Administrative Assistants. Qualifications: A minimum of a high school diploma is required. A minimum of 6 years of experience in an administrative capacity supporting senior management is required. Demonstrated project management experience. Large event planning experience required. Strong organizational skills and attention to detail is required. Demonstrated proficiency in Microsoft Office programs Word, Excel, PowerPoint, and Outlook is required. Expertise in Microsoft PowerPoint is preferred. Experience with productivity tools and portal technologies i.e. Zoom, Microsoft Teams, Global Connect, SharePoint sites is required. Expense reporting system Concur is required. Experience with software-based platforms, remote communications platforms and IT is highly desired The ability to prioritize, maintain confidentiality, and operate with patience and integrity in a complex, high-profile, and rapidly changing environment is required. Experience with Ariba, eMarketplace, Aravo, Concur, Totality, and/ or running budgets is highly preferred. Excellent communication skills are required. Strong leadership, interpersonal, teamwork, analytical and problem-solving skills are required. Sound judgment and discretion with ability independently to assess and resolve complex situations and shift priorities as the need arises Apply now for immediate consideration! Please do not contact your local Kelly branch office as it is not filling this position. #p1 10074959