University of Georgia
Administrative & Assessment Specialist
University of Georgia, New York, New York, United States
Administrative & Assessment Specialist
Position Number: S14462P
Working Title: Administrative & Assessment Specialist
Department: COE- K-12 Assessment Solutions
Posting Date: 12/03/2025
Closing Date: 01/06/2025 (Proposed Starting Date: 02/02/2026)
Employment Type: Employee
Benefits: Eligible Full/Part time Full Time
Schedule: Full Time Work Schedule / Hours in line with University schedule
Salary: Commensurate with Experience
Position Summary K-12 Assessment Solutions is seeking an Administrative Specialist to provide comprehensive, detail-oriented support across all aspects of assessment development, project management, human resources, business and finance, professional learning, and sales/marketing. This role is essential to ensuring smooth operations, consistent communication, and efficient processes that drive the success of K-12 Assessment Solutions’ projects and initiatives.
Knowledge, Skills, Abilities and/or Competencies
Bachelor’s or Associate’s degree preferred; equivalent combination of education and experience considered
Exceptional organizational and project management skills with strong attention to detail.
Proven ability to work independently, anticipate needs, and take initiative.
Proficiency with Microsoft Office Suite, MS Teams, and related collaboration tools.
Ability to manage multiple priorities, meet deadlines, and maintain accuracy.
Strong written and verbal communication skills.
Minimum Qualifications Bachelor’s degree in a related field or equivalent.
Preferred Qualifications
Bachelor’s or Associate’s degree preferred; equivalent combination of education and experience considered
Exceptional organizational and project management skills with strong attention to detail.
Proven ability to work independently, anticipate needs, and take initiative.
Proficiency with Microsoft Office Suite, MS Teams, and related collaboration tools.
Ability to manage multiple priorities, meet deadlines, and maintain accuracy.
Strong written and verbal communication skills.
Physical Demands This position is primarily office-based and involves extended computer use, as well as occasional light lifting of boxes and supplies (up to 25 lbs).
Responsibilities Project Coordination and Development Support (60%)
Lead preparation activities for new projects, including beginning-of-year (BOY) setup and planning.
Establish and maintain project tracking systems and collaborative workspaces (e.g., MS Teams).
Provide comprehensive support for item development processes by:
Preparing meeting agendas and documenting outcomes, including action items.
Assigning tasks and monitoring progress through dashboards and trackers.
Designing and maintaining project forms and documentation tools.
Managing blueprint documentation and final posting procedures.
Coordinate logistics and scheduling for assessment audits and related activities.
Administrative, Financial, and Operational Support (20%)
Manage financial tracking for sponsored project accounts, including:
Processing check requests, budget amendments, journal vouchers, and payroll documentation.
Coordinating travel, operating expenses, requisitions, and payment requests.
Maintain monthly position funding records and assist with payroll reconciliation.
Support inventory control and asset management processes.
Contribute to process improvement by:
Developing and updating standard operating procedures (SOPs).
Participating in evaluations of administrative efficiency and quality.
Professional Learning and Staff Development (10%)
Assist in the development and organization of professional learning materials and evaluation reports.
Compile and synthesize feedback from professional development sessions to inform future planning.
Support staff training initiatives, including:
Monthly development sessions (e.g., book studies, tool demonstrations).
Onboarding and training for item writers.
Coordination of conferences, newsletters, and retraining efforts.
Human Resources Support (5%)
Facilitate HR-related processes such as application reviews and hiring documentation.
Maintain and update item writer records, including onboarding, terminations, and role changes.
Monitor and track annual compliance requirements (e.g., ethics training, mandatory courses).
Communications and Marketing Support (5%)
Assist with updates to the organizational website, including layout and visual content coordination.
Support the creation and distribution of promotional and informational materials.
Maintain and update client databases to ensure accurate and timely communication.
Benefits and Eligibility Benefits: Eligibility – Full/Part time – Full Time. Work Schedule – Full Time. Additional Schedule Information – Hours in line with University schedule.
EEO Policy Statement The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status.
Contact Information Recruitment Contact Name: Tracy Davenport Recruitment Contact Email: tracysdavenport@uga.edu Recruitment Contact Phone: 888-392-8977
Applicant Documents Required Documents
Resume/CV
Cover Letter
List of References with Contact Information
Optional Documents
Any additional documents as requested.
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Working Title: Administrative & Assessment Specialist
Department: COE- K-12 Assessment Solutions
Posting Date: 12/03/2025
Closing Date: 01/06/2025 (Proposed Starting Date: 02/02/2026)
Employment Type: Employee
Benefits: Eligible Full/Part time Full Time
Schedule: Full Time Work Schedule / Hours in line with University schedule
Salary: Commensurate with Experience
Position Summary K-12 Assessment Solutions is seeking an Administrative Specialist to provide comprehensive, detail-oriented support across all aspects of assessment development, project management, human resources, business and finance, professional learning, and sales/marketing. This role is essential to ensuring smooth operations, consistent communication, and efficient processes that drive the success of K-12 Assessment Solutions’ projects and initiatives.
Knowledge, Skills, Abilities and/or Competencies
Bachelor’s or Associate’s degree preferred; equivalent combination of education and experience considered
Exceptional organizational and project management skills with strong attention to detail.
Proven ability to work independently, anticipate needs, and take initiative.
Proficiency with Microsoft Office Suite, MS Teams, and related collaboration tools.
Ability to manage multiple priorities, meet deadlines, and maintain accuracy.
Strong written and verbal communication skills.
Minimum Qualifications Bachelor’s degree in a related field or equivalent.
Preferred Qualifications
Bachelor’s or Associate’s degree preferred; equivalent combination of education and experience considered
Exceptional organizational and project management skills with strong attention to detail.
Proven ability to work independently, anticipate needs, and take initiative.
Proficiency with Microsoft Office Suite, MS Teams, and related collaboration tools.
Ability to manage multiple priorities, meet deadlines, and maintain accuracy.
Strong written and verbal communication skills.
Physical Demands This position is primarily office-based and involves extended computer use, as well as occasional light lifting of boxes and supplies (up to 25 lbs).
Responsibilities Project Coordination and Development Support (60%)
Lead preparation activities for new projects, including beginning-of-year (BOY) setup and planning.
Establish and maintain project tracking systems and collaborative workspaces (e.g., MS Teams).
Provide comprehensive support for item development processes by:
Preparing meeting agendas and documenting outcomes, including action items.
Assigning tasks and monitoring progress through dashboards and trackers.
Designing and maintaining project forms and documentation tools.
Managing blueprint documentation and final posting procedures.
Coordinate logistics and scheduling for assessment audits and related activities.
Administrative, Financial, and Operational Support (20%)
Manage financial tracking for sponsored project accounts, including:
Processing check requests, budget amendments, journal vouchers, and payroll documentation.
Coordinating travel, operating expenses, requisitions, and payment requests.
Maintain monthly position funding records and assist with payroll reconciliation.
Support inventory control and asset management processes.
Contribute to process improvement by:
Developing and updating standard operating procedures (SOPs).
Participating in evaluations of administrative efficiency and quality.
Professional Learning and Staff Development (10%)
Assist in the development and organization of professional learning materials and evaluation reports.
Compile and synthesize feedback from professional development sessions to inform future planning.
Support staff training initiatives, including:
Monthly development sessions (e.g., book studies, tool demonstrations).
Onboarding and training for item writers.
Coordination of conferences, newsletters, and retraining efforts.
Human Resources Support (5%)
Facilitate HR-related processes such as application reviews and hiring documentation.
Maintain and update item writer records, including onboarding, terminations, and role changes.
Monitor and track annual compliance requirements (e.g., ethics training, mandatory courses).
Communications and Marketing Support (5%)
Assist with updates to the organizational website, including layout and visual content coordination.
Support the creation and distribution of promotional and informational materials.
Maintain and update client databases to ensure accurate and timely communication.
Benefits and Eligibility Benefits: Eligibility – Full/Part time – Full Time. Work Schedule – Full Time. Additional Schedule Information – Hours in line with University schedule.
EEO Policy Statement The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status.
Contact Information Recruitment Contact Name: Tracy Davenport Recruitment Contact Email: tracysdavenport@uga.edu Recruitment Contact Phone: 888-392-8977
Applicant Documents Required Documents
Resume/CV
Cover Letter
List of References with Contact Information
Optional Documents
Any additional documents as requested.
#J-18808-Ljbffr