Brown University Health
Lead Supplier Accounts Specialist
Brown University Health, Providence, Rhode Island, us, 02912
Summary:
Under the supervision of BH Finance and Supply Chain Leadership -
Lead
Supplier Accounts Specialist
is responsible for leading the accurate and timely processing of supplier invoices and payment requests in support of clinical and non-clinical operations, continually driving to improved quality and greater efficiency. Performance must provide a high-level of customer service and operational support to the caregivers and departments Supply Chain supports across BH facilities. Responsibilities: · Plays a critical role in directing Supplier Accounts work, managing high-value supplier accounts, ensuring the accurate and timely processing of complex transactions, and executing pay transactions aligned with payment terms and service levels. · Partners closely and collaboratively across supply chain functions and with BH stakeholders to maintain effective supplier relationships and support uninterrupted patient care. · Reviews, processes, and audits supplier invoices and other internal and external payment requests with high diligence and accuracy. · Proactively anticipates issues, exceptions, and discrepancies and resolves them promptly. · Supports monthly, quarterly, and year-end closing activities including accruals, reconciliations, and financial reporting for Supplier Accounts · Contributes to standard operating procedures and internal controls · Effectively communicates with suppliers to verify billing accuracy and respond to payment inquiries. · Collaborates with requestors to verify the receipt and usage of orders, as necessary. · Oversees the monitoring of statements and outstanding balances for aging payment requests. · Oversees the maintenance of applicable records and files per standard processes and policy. · Supports internal and external audits, if requested. · Manages improvement projects for leadership, including cross-functional initiatives · Serves as an active resource for peers and others for training, questions, mentorship, and problem solving · Refers specific complex problems to leadership when clarification or guidance is required, presenting workable solutions Other information: EXPERIENCE
: · Associate degree or equivalent combination of education, training, and experience · Minimum two years Supplier Accounts or related experience · Familiarity with healthcare procurement systems and supplier requirements · Experience with ERP systems (e.g., Oracle, Workday, PeopleSoft, or Epic) required SKILLS/KNOWLEDGE · Proficiency in Microsoft Excel (pivot tables, VLOOKUP) and financial reporting tools · Expert knowledge of supplier invoice processing, PO matching, and payment reconciliations · Communication skills (verbal, written, visual) · Highly organized, deadline-driven, and capable of managing competing priorities · Adaptability, critical thinking, and problem-solving skills in a fast-paced environment · Strong interpersonal and communication skills; able to work cross-functionally and influence without authority and effectively represent BH and Supply Chain in interactions with all levels of personnel within and outside the organization. Pay Range: $60,211.42-$99,331.96
EEO Statement: Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment. Location: Corporate Headquarters - 15 LaSalle Square Providence, Rhode Island 02903
Work Type: Monday-Friday 8:00-5 PM
Work Shift: Day
Daily Hours: 8 hours
Driving Required: No
Lead
Supplier Accounts Specialist
is responsible for leading the accurate and timely processing of supplier invoices and payment requests in support of clinical and non-clinical operations, continually driving to improved quality and greater efficiency. Performance must provide a high-level of customer service and operational support to the caregivers and departments Supply Chain supports across BH facilities. Responsibilities: · Plays a critical role in directing Supplier Accounts work, managing high-value supplier accounts, ensuring the accurate and timely processing of complex transactions, and executing pay transactions aligned with payment terms and service levels. · Partners closely and collaboratively across supply chain functions and with BH stakeholders to maintain effective supplier relationships and support uninterrupted patient care. · Reviews, processes, and audits supplier invoices and other internal and external payment requests with high diligence and accuracy. · Proactively anticipates issues, exceptions, and discrepancies and resolves them promptly. · Supports monthly, quarterly, and year-end closing activities including accruals, reconciliations, and financial reporting for Supplier Accounts · Contributes to standard operating procedures and internal controls · Effectively communicates with suppliers to verify billing accuracy and respond to payment inquiries. · Collaborates with requestors to verify the receipt and usage of orders, as necessary. · Oversees the monitoring of statements and outstanding balances for aging payment requests. · Oversees the maintenance of applicable records and files per standard processes and policy. · Supports internal and external audits, if requested. · Manages improvement projects for leadership, including cross-functional initiatives · Serves as an active resource for peers and others for training, questions, mentorship, and problem solving · Refers specific complex problems to leadership when clarification or guidance is required, presenting workable solutions Other information: EXPERIENCE
: · Associate degree or equivalent combination of education, training, and experience · Minimum two years Supplier Accounts or related experience · Familiarity with healthcare procurement systems and supplier requirements · Experience with ERP systems (e.g., Oracle, Workday, PeopleSoft, or Epic) required SKILLS/KNOWLEDGE · Proficiency in Microsoft Excel (pivot tables, VLOOKUP) and financial reporting tools · Expert knowledge of supplier invoice processing, PO matching, and payment reconciliations · Communication skills (verbal, written, visual) · Highly organized, deadline-driven, and capable of managing competing priorities · Adaptability, critical thinking, and problem-solving skills in a fast-paced environment · Strong interpersonal and communication skills; able to work cross-functionally and influence without authority and effectively represent BH and Supply Chain in interactions with all levels of personnel within and outside the organization. Pay Range: $60,211.42-$99,331.96
EEO Statement: Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment. Location: Corporate Headquarters - 15 LaSalle Square Providence, Rhode Island 02903
Work Type: Monday-Friday 8:00-5 PM
Work Shift: Day
Daily Hours: 8 hours
Driving Required: No