StateJobsNY
Administrative Specialist 1, or Trainee 1 / Trainee 2
StateJobsNY, Cohoes, New York, United States, 12047
Administrative Specialist 1
Employee Health Service (EHS) is responsible for medical examination services, including pre-employment, fitness-for-duty / return-to-work, and occupational health examinations, for all New York State departments and agencies. In addition, Health Service Nurses perform occupational health screening and immunization services throughout the State. This position will play an important role in helping to ensure the health and safety of employees throughout New York State agencies. The Administrative Specialist 1 position will be located at Employee Health Service (EHS) in Cohoes, NY. This will be a support position between the administrative staff and the professional staff in the EHS organizational chart. The Administrative Specialist 1 position will support EHS leadership, including the EHS Administrative Director, EHS Assistant Director, Medical Director, and Nursing Director, and oversee the scheduling and front desk program areas so crucial to the overall bureau. The individual in this position would report directly to the Assistant Administrative Director. Responsibilities of the Administrative Specialist 1 will include the following: Direct and coordinate all administrative oversight of the EHS clerical team, which is responsible for scheduling all pre-employment, occupational health, and agency referral (fitness-for-duty) evaluations. Serve as the primary contact with customer agencies to coordinate services, resolve administrative issues, and ensure that services are completed in a timely manner and that agency needs are being met. Coordination of all aspects of the physical/medical determination process for pre-employment candidates, including participation at medical scope conferences for the continuation or establishment of physical/medical standards for select job titles, agency coordination when large groups of candidates require examinations, candidate and agency notification of EHS determinations, and conducting and supervising physical agility testing. Procurement & Supply Management
Create and submit Purchase Requests (PRs) for clerical, clinical, and psychological testing supplies, including vaccines, needles, and testing materials. Assist the implementation and day-to-day operation of the EHS computer system focusing primarily on data collection and input activities that support EHS monthly billing and revenue collection activities. Problem resolution and communication coordination regarding scheduling and medical review activities between EHS, other state agencies, candidates, and Department of Civil Service divisions. Oversight of the EHS storeroom, computerized inventory management system, and all other inventory management and distribution activities. Representation of EHS administration on intra-agency committees and at interdepartmental meetings. Coordination of special projects assigned by the EHS Administrative Director and Assistant Director Coordination of medical record releases. Serve as EHS's leader and representative on internal and multi-agency LEAN initiatives. Assist with requesting computer permissions, additions, deletions, and notifying ITS of computer issue Psychological Testing Management
Oversee MMPI testing, scheduling, chart management, and scanning, stage clients and testing, and act as IT liaison for system setup and troubleshooting. Submit IT tickets, coordinate technical troubleshooting, and ensure smooth system operations. Cross-Training & Collaboration
Work alongside Assistant Director to maintain operational efficiency. #TeamCivilService is growing and is looking for motivated, forward-thinking employees to join our team to build a dynamic workforce. The Department of Civil Service is undertaking several initiatives to transform the way the agency delivers services to our partner agencies and to the public, and we are excited to be adding new members to the team. In addition to joining a growing team and agency, employees will also receive a comprehensive benefits package. The Department of Civil Service is the central personnel agency for the Executive Branch of New York State government, serving approximately 150,000 employees. Our mission is to build tomorrow's workforce today by promoting a diverse, inclusive, and talented workforce. We lead and deliver world-class workforce management strategies by providing innovative solutions based on merit, fitness, and equality of opportunity. Among its duties, the Department: Partners with State agencies to offer workforce recruitment and placement services, including developing minimum qualifications, classifying positions, developing civil service examinations, and administering performance assessment tests. Administers the New York State Health Insurance Program, one of the largest public employer health insurance programs in the nation, serving more than 1.2 million lives. Assists municipal agencies with civil service administration of more than 360,000 local government employees. Oversees the Governor's Program to Hire Individuals and Veterans with Disabilities to place individuals with disabilities in State jobs and the New New York Leaders Initiative Student Intern Program. NOTE ON TELECOMMUTING: DCS employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with DCS Telecommuting Program Guidelines. The Department of Civil Service is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law. We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to YourFutureBeginsHere@cs.ny.gov
Employee Health Service (EHS) is responsible for medical examination services, including pre-employment, fitness-for-duty / return-to-work, and occupational health examinations, for all New York State departments and agencies. In addition, Health Service Nurses perform occupational health screening and immunization services throughout the State. This position will play an important role in helping to ensure the health and safety of employees throughout New York State agencies. The Administrative Specialist 1 position will be located at Employee Health Service (EHS) in Cohoes, NY. This will be a support position between the administrative staff and the professional staff in the EHS organizational chart. The Administrative Specialist 1 position will support EHS leadership, including the EHS Administrative Director, EHS Assistant Director, Medical Director, and Nursing Director, and oversee the scheduling and front desk program areas so crucial to the overall bureau. The individual in this position would report directly to the Assistant Administrative Director. Responsibilities of the Administrative Specialist 1 will include the following: Direct and coordinate all administrative oversight of the EHS clerical team, which is responsible for scheduling all pre-employment, occupational health, and agency referral (fitness-for-duty) evaluations. Serve as the primary contact with customer agencies to coordinate services, resolve administrative issues, and ensure that services are completed in a timely manner and that agency needs are being met. Coordination of all aspects of the physical/medical determination process for pre-employment candidates, including participation at medical scope conferences for the continuation or establishment of physical/medical standards for select job titles, agency coordination when large groups of candidates require examinations, candidate and agency notification of EHS determinations, and conducting and supervising physical agility testing. Procurement & Supply Management
Create and submit Purchase Requests (PRs) for clerical, clinical, and psychological testing supplies, including vaccines, needles, and testing materials. Assist the implementation and day-to-day operation of the EHS computer system focusing primarily on data collection and input activities that support EHS monthly billing and revenue collection activities. Problem resolution and communication coordination regarding scheduling and medical review activities between EHS, other state agencies, candidates, and Department of Civil Service divisions. Oversight of the EHS storeroom, computerized inventory management system, and all other inventory management and distribution activities. Representation of EHS administration on intra-agency committees and at interdepartmental meetings. Coordination of special projects assigned by the EHS Administrative Director and Assistant Director Coordination of medical record releases. Serve as EHS's leader and representative on internal and multi-agency LEAN initiatives. Assist with requesting computer permissions, additions, deletions, and notifying ITS of computer issue Psychological Testing Management
Oversee MMPI testing, scheduling, chart management, and scanning, stage clients and testing, and act as IT liaison for system setup and troubleshooting. Submit IT tickets, coordinate technical troubleshooting, and ensure smooth system operations. Cross-Training & Collaboration
Work alongside Assistant Director to maintain operational efficiency. #TeamCivilService is growing and is looking for motivated, forward-thinking employees to join our team to build a dynamic workforce. The Department of Civil Service is undertaking several initiatives to transform the way the agency delivers services to our partner agencies and to the public, and we are excited to be adding new members to the team. In addition to joining a growing team and agency, employees will also receive a comprehensive benefits package. The Department of Civil Service is the central personnel agency for the Executive Branch of New York State government, serving approximately 150,000 employees. Our mission is to build tomorrow's workforce today by promoting a diverse, inclusive, and talented workforce. We lead and deliver world-class workforce management strategies by providing innovative solutions based on merit, fitness, and equality of opportunity. Among its duties, the Department: Partners with State agencies to offer workforce recruitment and placement services, including developing minimum qualifications, classifying positions, developing civil service examinations, and administering performance assessment tests. Administers the New York State Health Insurance Program, one of the largest public employer health insurance programs in the nation, serving more than 1.2 million lives. Assists municipal agencies with civil service administration of more than 360,000 local government employees. Oversees the Governor's Program to Hire Individuals and Veterans with Disabilities to place individuals with disabilities in State jobs and the New New York Leaders Initiative Student Intern Program. NOTE ON TELECOMMUTING: DCS employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with DCS Telecommuting Program Guidelines. The Department of Civil Service is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law. We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to YourFutureBeginsHere@cs.ny.gov