Evergreen Goodwill
Admin Building, 700 Dearborn Place S, Seattle, Washington, United States of America
Job Description Posted Friday, December 12, 2025 at 11:00 AM
Evergreen Goodwill of Northwest Washington is a 501(c)(3) nonprofit organization founded in 1923 that helps people get jobs across Northwest Washington by offering high-quality free job training, education and job placement. Goodwill empowers individuals to overcome barriers to working, by providing comprehensive support and connecting them with life changing job opportunities, ensuring they are career-ready and can support themselves and their families.
The organization employs over 2,000 people, operates five job-training centers, 23 nonprofit retail stores and more than 27 donation sites in King, Snohomish, Skagit, Whatcom and Kitsap Counties. Every day, Evergreen Goodwill connects people with the jobs, services and skills they need — because Jobs Change Lives. We are committed to creating and sustaining a culture of equity, diversity and inclusion (DEI) and are focused on creating a joyful, inclusive and successful organization.
Job Title: Administrative Specialist - Mission
Salary Range: $55,000 - 60,000
Location: Administration
About the Position The Administrative Specialist to Mission provides comprehensive administrative and operational, and strategic support to department leadership across all five Job Training and Education regions. This role is critical to successful program outcomes, budget adherence and standardization; especially grant funded programs. This position maintains a professional work environment, stays aware of departmental goals, and works in a versatile capacity to accomplish those goals through exceptional administrative excellence.
Essential Functions and Responsibilities Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.
Provide comprehensive support to the Senior Vice President of Mission (SVP), managing day-to-day operational needs with efficiency and discretion.
Conduct research and provide background information for presentations and SVP meetings/events with elected officials and other VIP’s.
Compose correspondence, memos, emails, proofread materials internally and externally for community leaders and funders.
Register and track professional development for Mission staff across five regions in partnership with leadership.
Manage vendor accounts, expense reports, invoices, purchase orders, check requests, and credit card reports to appropriate fund source for Managers, Directors, and SVP.
Maintain departments email lists, staffing lists, org chart, and Teams channel membership.
Organize meetings, prepare agendas/materials, and take minutes in key meetings with funders and internal leadership directors meeting with SVP.
Manage event planning: organize and facilitate internal and external meetings and events, managing logistics such as venue selection, catering, and technology setup and materials
Screen applicants and coordinate on-boarding process for new hires including interviews, paperwork, training, workspace setup.
Provide support to SVP for Mission Board Committee – prepare report and presentation materials from across five regions.
Maintain departmental calendars including master calendar of all departmental activities across five regions, scheduling meetings for leaderships team, maintains SVP calendar.
Liaise on interdepartmental projects and initiatives.
Support and contribute to DEI initiatives and action plan.
Coordinate with Facilities on site walkthroughs, repairs/purchases/maintenance.
Maintain and monitor department supply budget, order office and general classroom supplies. Order Adult Basic Education (ABE) and Youth Program materials, such as textbooks, workbooks and testing supplies.
Submit service desk tickets on behalf of staff and directors.
Demonstrates safe work practices through awareness and observation in support of a safety culture; reports any potential hazards or accidents.
Other duties or projects as assigned.
Position Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and Experience
High school diploma or equivalent. Preferred bachelor's degree or equivalent experience. Lived experience and international experience considered in lieu of more traditional, US achieved credentials and experience.
Minimum 3 years of demonstrated administrative office experience.
Experience with drafting and editing correspondence, reports, documents and meeting notes.
Exercise independent judgement, use creativity in solving problems and demonstrate strong organizational and prioritization skills.
Ability to handle confidential information with discretion and diplomacy.
Proven ability to deal with multiple, sometimes-conflicting deadlines.
Must be flexible and able to work in an environment with a diverse group of people.
Must be committed to creating and sustaining a learning environment in which students feel safe, supported and encouraged; foster an environment that is inclusive, culturally rich, and bias free.
Ability to work independently with a minimum of direct supervision.
Certificates, Licenses, or Registrations
Must have valid WA State driver’s license and proof of insurance.
Strong proficiency with Microsoft Office (Excel, Word, PowerPoint, Outlook, Teams).
Proficient knowledge of web-based apps.
Ability to learn new technology and software related to the job.
Physical Abilities While performing the duties of this job, the employee will be required to sit for long periods, communicate with other employees by talking and hearing and to operate computer systems. Able to safely lift/push/ pull up to 20 lbs., grasp, handle, finger and manipulate items; perform repetitive fine motor functions with fingers, wrists and arms, standing for long periods of time. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Able to communicate with others effectively both verbally and written, including those who have limited English skills. Maintain reliable attendance.
Essential Mental/Sensory Abilities
Analytical skills
Strong written and verbal communication skills
Multi-tasking
Time Management
Accuracy
Office/classroom environment; the noise level in the work environment is usually moderate. Must have reliable transportation, as this position requires travel to offsite meetings and events. Able to work a flexible schedule that may include occasional nights and weekends.
Everyone Is Welcome When you join Evergreen Goodwill, you join a truly vibrant community. We value the things that make us different and unique. From diverse international and ethnic backgrounds, to languages, identities, ages, orientations, and beyond, Evergreen Goodwill celebrates individual and cultural diversity.
Why work at Evergreen Goodwill?
A health plan that includes medical, dental, vision and prescription coverage
100% Employer-paid life, accidental death and dismemberment (AD&D), and long term disability insurance (for salaried employee)
Voluntary supplemental coverage for life, accident, illness, and short- and long-term disability
Flexible Spending Accounts (FSA) Plan
Roth and 403(b) Retirement Savings Plan program
Paid vacation, (9) holiday and sick time
Limited paid time off for Jury Duty and Bereavement Leave
Employee referral bonus
Employee Assistance Program (EAP)
Paid Job Training
EEO Statement: Evergreen Goodwill of Northwest Washington is an Equal Opportunity Employer. We do not discriminate on the basis of r ace, color, religion, creed, sex, national origin, age, disability, marital status, citizenship, military status, sexual orientation, gender identity, genetic information, veteran status, or other protected characteristics in accordance with applicable law. This policy applies to all aspects of employment, including hiring, compensation, benefits, and termination.
This document does not represent a contract of employment, and EGNW reserves the right to change this job description and/or assign tasks for the employee to perform, as EGNW may deem appropriate .
#J-18808-Ljbffr
Job Description Posted Friday, December 12, 2025 at 11:00 AM
Evergreen Goodwill of Northwest Washington is a 501(c)(3) nonprofit organization founded in 1923 that helps people get jobs across Northwest Washington by offering high-quality free job training, education and job placement. Goodwill empowers individuals to overcome barriers to working, by providing comprehensive support and connecting them with life changing job opportunities, ensuring they are career-ready and can support themselves and their families.
The organization employs over 2,000 people, operates five job-training centers, 23 nonprofit retail stores and more than 27 donation sites in King, Snohomish, Skagit, Whatcom and Kitsap Counties. Every day, Evergreen Goodwill connects people with the jobs, services and skills they need — because Jobs Change Lives. We are committed to creating and sustaining a culture of equity, diversity and inclusion (DEI) and are focused on creating a joyful, inclusive and successful organization.
Job Title: Administrative Specialist - Mission
Salary Range: $55,000 - 60,000
Location: Administration
About the Position The Administrative Specialist to Mission provides comprehensive administrative and operational, and strategic support to department leadership across all five Job Training and Education regions. This role is critical to successful program outcomes, budget adherence and standardization; especially grant funded programs. This position maintains a professional work environment, stays aware of departmental goals, and works in a versatile capacity to accomplish those goals through exceptional administrative excellence.
Essential Functions and Responsibilities Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.
Provide comprehensive support to the Senior Vice President of Mission (SVP), managing day-to-day operational needs with efficiency and discretion.
Conduct research and provide background information for presentations and SVP meetings/events with elected officials and other VIP’s.
Compose correspondence, memos, emails, proofread materials internally and externally for community leaders and funders.
Register and track professional development for Mission staff across five regions in partnership with leadership.
Manage vendor accounts, expense reports, invoices, purchase orders, check requests, and credit card reports to appropriate fund source for Managers, Directors, and SVP.
Maintain departments email lists, staffing lists, org chart, and Teams channel membership.
Organize meetings, prepare agendas/materials, and take minutes in key meetings with funders and internal leadership directors meeting with SVP.
Manage event planning: organize and facilitate internal and external meetings and events, managing logistics such as venue selection, catering, and technology setup and materials
Screen applicants and coordinate on-boarding process for new hires including interviews, paperwork, training, workspace setup.
Provide support to SVP for Mission Board Committee – prepare report and presentation materials from across five regions.
Maintain departmental calendars including master calendar of all departmental activities across five regions, scheduling meetings for leaderships team, maintains SVP calendar.
Liaise on interdepartmental projects and initiatives.
Support and contribute to DEI initiatives and action plan.
Coordinate with Facilities on site walkthroughs, repairs/purchases/maintenance.
Maintain and monitor department supply budget, order office and general classroom supplies. Order Adult Basic Education (ABE) and Youth Program materials, such as textbooks, workbooks and testing supplies.
Submit service desk tickets on behalf of staff and directors.
Demonstrates safe work practices through awareness and observation in support of a safety culture; reports any potential hazards or accidents.
Other duties or projects as assigned.
Position Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and Experience
High school diploma or equivalent. Preferred bachelor's degree or equivalent experience. Lived experience and international experience considered in lieu of more traditional, US achieved credentials and experience.
Minimum 3 years of demonstrated administrative office experience.
Experience with drafting and editing correspondence, reports, documents and meeting notes.
Exercise independent judgement, use creativity in solving problems and demonstrate strong organizational and prioritization skills.
Ability to handle confidential information with discretion and diplomacy.
Proven ability to deal with multiple, sometimes-conflicting deadlines.
Must be flexible and able to work in an environment with a diverse group of people.
Must be committed to creating and sustaining a learning environment in which students feel safe, supported and encouraged; foster an environment that is inclusive, culturally rich, and bias free.
Ability to work independently with a minimum of direct supervision.
Certificates, Licenses, or Registrations
Must have valid WA State driver’s license and proof of insurance.
Strong proficiency with Microsoft Office (Excel, Word, PowerPoint, Outlook, Teams).
Proficient knowledge of web-based apps.
Ability to learn new technology and software related to the job.
Physical Abilities While performing the duties of this job, the employee will be required to sit for long periods, communicate with other employees by talking and hearing and to operate computer systems. Able to safely lift/push/ pull up to 20 lbs., grasp, handle, finger and manipulate items; perform repetitive fine motor functions with fingers, wrists and arms, standing for long periods of time. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Able to communicate with others effectively both verbally and written, including those who have limited English skills. Maintain reliable attendance.
Essential Mental/Sensory Abilities
Analytical skills
Strong written and verbal communication skills
Multi-tasking
Time Management
Accuracy
Office/classroom environment; the noise level in the work environment is usually moderate. Must have reliable transportation, as this position requires travel to offsite meetings and events. Able to work a flexible schedule that may include occasional nights and weekends.
Everyone Is Welcome When you join Evergreen Goodwill, you join a truly vibrant community. We value the things that make us different and unique. From diverse international and ethnic backgrounds, to languages, identities, ages, orientations, and beyond, Evergreen Goodwill celebrates individual and cultural diversity.
Why work at Evergreen Goodwill?
A health plan that includes medical, dental, vision and prescription coverage
100% Employer-paid life, accidental death and dismemberment (AD&D), and long term disability insurance (for salaried employee)
Voluntary supplemental coverage for life, accident, illness, and short- and long-term disability
Flexible Spending Accounts (FSA) Plan
Roth and 403(b) Retirement Savings Plan program
Paid vacation, (9) holiday and sick time
Limited paid time off for Jury Duty and Bereavement Leave
Employee referral bonus
Employee Assistance Program (EAP)
Paid Job Training
EEO Statement: Evergreen Goodwill of Northwest Washington is an Equal Opportunity Employer. We do not discriminate on the basis of r ace, color, religion, creed, sex, national origin, age, disability, marital status, citizenship, military status, sexual orientation, gender identity, genetic information, veteran status, or other protected characteristics in accordance with applicable law. This policy applies to all aspects of employment, including hiring, compensation, benefits, and termination.
This document does not represent a contract of employment, and EGNW reserves the right to change this job description and/or assign tasks for the employee to perform, as EGNW may deem appropriate .
#J-18808-Ljbffr