Metrocare Services
**JOB DESCRIPTION
GENERAL DESCRIPTION:**
The mission of Metrocare Services is to serve our neighbors with developmental or mental health challenges by helping them find lives that are meaningful and satisfying. We are an agency committed to quality gender-responsive, trauma-informed care to individuals experiencing serious mental illness, development disabilities, and co-occurring disorders. Metrocare programs focus on the issues that matter most in the lives of the children, families, and adults we serve.
The Senior Contract Administrator manages and oversees the organization’s contracting processes. This role plays a critical part in ensuring Metrocare’s compliance with federal, state, and local procurement regulations while fostering fair and competitive purchasing practices. The ideal candidate will have a strong background in government procurement, contract management, vendor negotiations, and compliance oversight.
**ESSENTIAL DUTIES AND RESPONSIBILITIES:**
The essential functions listed here are representative of those that must be met to successfully perform the job.* Manage the full contract lifecycle, from initial development to execution and closeout.* Prepare, review, and negotiate contracts, agreements, and amendments to ensure compliance with Metrocare policies, government regulations, and legal standards.* Maintain an organized contract management system, tracking key dates, deliverables, and renewals.* Collaborate with internal departments, vendors, and legal counsel to resolve contract-related issues and mitigate risks.* Develop and maintain strong vendor relationships, ensuring diverse supplier engagement, competitive pricing, and adherence to government contracting requirements.* Conduct contract performance reviews, ensuring vendor compliance and adherence to contractual obligations.* Provide training and guidance to internal stakeholders on government procurement processes, best practices, and compliance requirements.* Manage purchase requests to ensure compliance with regulations by overseeing, guiding, organizing, and reviewing procurement activities while promoting efficiency, transparency, and fiscal responsibility.* Collaborate with stakeholders to develop specifications and manage the procurement solicitation process, including Requests for Proposals (RFPs), Invitations for Bids (IFBs), Requests for Qualifications (RFQs), and informal solicitations.* Identify opportunities for process improvements to enhance efficiency and cost savings.* Develop and manage cooperative purchasing agreements and interlocal contracts.* Assist in developing and implementing procurement policies and procedures for contract administration and procurement processes.* Stay up to date with changes in procurement laws, industry standards, and best practices.* Performs other duties as assigned.* Conducts job responsibilities in accordance with the ethical standards of conduct, state contract, appropriate professional standards and applicable state/federal laws.* Analytical skills, professional acumen, business ethics, thorough understanding of continuous improvement processes, problem solving, respect for confidentiality, and excellent communication skills.* Strong understanding of public procurement and contract laws, competitive bidding requirements, risk management, and procurement regulations.* Strong written, verbal, and presentation skills.* Excellent negotiation, analytical, and problem-solving skills.* Demonstrates a high level of professionalism and integrity.* Excellent organizational skills with the ability to prioritize projects and meet deadlines.* Ability to draft and interpret complex contractual terms and conditions.* Strong attention to detail and ability to manage multiple projects simultaneously.* Effective communication and interpersonal skills for working with diverse stakeholders.* Ability to work independently with minimal or no supervision.* Proficiency in Microsoft Office Suite and contract management software.* Bachelor’s degree in Business Administration, or a related field is required with a minimum of 2 years of experience in contract administration or procurement, preferably in a government or public-sector setting.* Associate’s degree in Business Administration, or a related field is required with a minimum of 4 years of experience in contract administration or procurement, preferably in a government or public-sector setting.* In lieu of a Bachelor’s degree, 7 years of contract administration or procurement experience, preferably in government or a public-sector setting, may be accepted.**SKILLS AND EXPERIENCE**
Strong demonstrated knowledge and understanding of varying contract types and managed care agreements.
Strong analytical and organizational skills required.
Able to multitask, prioritize, and manage time efficiently
Results driven, persistent - able to self-direct and work independently showing initiative, while seeking guidance when appropriate.
High energy, positive, can do attitude, flexible, team focused, detailed oriented with a high degree of initiative.
**MATHEMATICAL SKILLS:**Ability to calculate moderately complex figures and amounts to accurately report activities and budgets. Requires strong mathematical skills to analyze data, forecast trends, and make informed purchasing recommendations. Ability to generate reports as needed to support procurement activities, budget tracking, and data-driven decision-making.* Use computer, printer, and software programs necessary to the position (i.e., Word, Excel, Outlook, and PowerPoint).* Ability to utilize Internet for resources.* Proficiency in contract management software.* Due to the multi-site responsibilities of this position the incumbent must be able to carry equipment and supplies.* Sitting- Frequent* Walking- Frequent* Standing- Occasional* Lifting (Up to 15 pounds)- Frequent* Lifting (Up to 25 pounds)- Occasional* Lifting (Up to 50 pounds)- NeverDISCLAIMERThis job description is a record of major aspects of the job but is not an all-inclusive job contract. Dallas Metrocare Services maintains its status as an “at-will” employer and nothing in this job description shall be interpreted to guarantee employment for any length of time. Additional tasks may be assigned as deemed necessary by the immediate supervisor. The position’s status conforms to the Fair Labor Standards Act of 1939 as amended, and the employee has agreed to the standards methods of compensation in compliance with Center’s procedures and Federal Law.* Medical/Dental/Vision* Paid Time Off* Paid Holidays* Employee Assistance Program* Retirement Plan, including employer matching* Health Savings Account, including employer matching* Professional Development allowance up to $2000 per year* Bilingual Stipend – 6% of the base salary* Many other benefits #J-18808-Ljbffr
GENERAL DESCRIPTION:**
The mission of Metrocare Services is to serve our neighbors with developmental or mental health challenges by helping them find lives that are meaningful and satisfying. We are an agency committed to quality gender-responsive, trauma-informed care to individuals experiencing serious mental illness, development disabilities, and co-occurring disorders. Metrocare programs focus on the issues that matter most in the lives of the children, families, and adults we serve.
The Senior Contract Administrator manages and oversees the organization’s contracting processes. This role plays a critical part in ensuring Metrocare’s compliance with federal, state, and local procurement regulations while fostering fair and competitive purchasing practices. The ideal candidate will have a strong background in government procurement, contract management, vendor negotiations, and compliance oversight.
**ESSENTIAL DUTIES AND RESPONSIBILITIES:**
The essential functions listed here are representative of those that must be met to successfully perform the job.* Manage the full contract lifecycle, from initial development to execution and closeout.* Prepare, review, and negotiate contracts, agreements, and amendments to ensure compliance with Metrocare policies, government regulations, and legal standards.* Maintain an organized contract management system, tracking key dates, deliverables, and renewals.* Collaborate with internal departments, vendors, and legal counsel to resolve contract-related issues and mitigate risks.* Develop and maintain strong vendor relationships, ensuring diverse supplier engagement, competitive pricing, and adherence to government contracting requirements.* Conduct contract performance reviews, ensuring vendor compliance and adherence to contractual obligations.* Provide training and guidance to internal stakeholders on government procurement processes, best practices, and compliance requirements.* Manage purchase requests to ensure compliance with regulations by overseeing, guiding, organizing, and reviewing procurement activities while promoting efficiency, transparency, and fiscal responsibility.* Collaborate with stakeholders to develop specifications and manage the procurement solicitation process, including Requests for Proposals (RFPs), Invitations for Bids (IFBs), Requests for Qualifications (RFQs), and informal solicitations.* Identify opportunities for process improvements to enhance efficiency and cost savings.* Develop and manage cooperative purchasing agreements and interlocal contracts.* Assist in developing and implementing procurement policies and procedures for contract administration and procurement processes.* Stay up to date with changes in procurement laws, industry standards, and best practices.* Performs other duties as assigned.* Conducts job responsibilities in accordance with the ethical standards of conduct, state contract, appropriate professional standards and applicable state/federal laws.* Analytical skills, professional acumen, business ethics, thorough understanding of continuous improvement processes, problem solving, respect for confidentiality, and excellent communication skills.* Strong understanding of public procurement and contract laws, competitive bidding requirements, risk management, and procurement regulations.* Strong written, verbal, and presentation skills.* Excellent negotiation, analytical, and problem-solving skills.* Demonstrates a high level of professionalism and integrity.* Excellent organizational skills with the ability to prioritize projects and meet deadlines.* Ability to draft and interpret complex contractual terms and conditions.* Strong attention to detail and ability to manage multiple projects simultaneously.* Effective communication and interpersonal skills for working with diverse stakeholders.* Ability to work independently with minimal or no supervision.* Proficiency in Microsoft Office Suite and contract management software.* Bachelor’s degree in Business Administration, or a related field is required with a minimum of 2 years of experience in contract administration or procurement, preferably in a government or public-sector setting.* Associate’s degree in Business Administration, or a related field is required with a minimum of 4 years of experience in contract administration or procurement, preferably in a government or public-sector setting.* In lieu of a Bachelor’s degree, 7 years of contract administration or procurement experience, preferably in government or a public-sector setting, may be accepted.**SKILLS AND EXPERIENCE**
Strong demonstrated knowledge and understanding of varying contract types and managed care agreements.
Strong analytical and organizational skills required.
Able to multitask, prioritize, and manage time efficiently
Results driven, persistent - able to self-direct and work independently showing initiative, while seeking guidance when appropriate.
High energy, positive, can do attitude, flexible, team focused, detailed oriented with a high degree of initiative.
**MATHEMATICAL SKILLS:**Ability to calculate moderately complex figures and amounts to accurately report activities and budgets. Requires strong mathematical skills to analyze data, forecast trends, and make informed purchasing recommendations. Ability to generate reports as needed to support procurement activities, budget tracking, and data-driven decision-making.* Use computer, printer, and software programs necessary to the position (i.e., Word, Excel, Outlook, and PowerPoint).* Ability to utilize Internet for resources.* Proficiency in contract management software.* Due to the multi-site responsibilities of this position the incumbent must be able to carry equipment and supplies.* Sitting- Frequent* Walking- Frequent* Standing- Occasional* Lifting (Up to 15 pounds)- Frequent* Lifting (Up to 25 pounds)- Occasional* Lifting (Up to 50 pounds)- NeverDISCLAIMERThis job description is a record of major aspects of the job but is not an all-inclusive job contract. Dallas Metrocare Services maintains its status as an “at-will” employer and nothing in this job description shall be interpreted to guarantee employment for any length of time. Additional tasks may be assigned as deemed necessary by the immediate supervisor. The position’s status conforms to the Fair Labor Standards Act of 1939 as amended, and the employee has agreed to the standards methods of compensation in compliance with Center’s procedures and Federal Law.* Medical/Dental/Vision* Paid Time Off* Paid Holidays* Employee Assistance Program* Retirement Plan, including employer matching* Health Savings Account, including employer matching* Professional Development allowance up to $2000 per year* Bilingual Stipend – 6% of the base salary* Many other benefits #J-18808-Ljbffr