Career Group
Salary:
Competitive base + bonus & benefits A high-profile household is seeking a polished, service-driven Personal Assistant to provide comprehensive support across personal scheduling, travel coordination, household management, and lifestyle needs. This role requires exceptional organization, discretion, and the ability to anticipate needs in a fast-moving environment. The ideal candidate is a seasoned PA or senior administrative professional with a concierge mindset, outstanding communication skills, and a proven track record supporting principals at the highest level. Flexibility, professionalism, and a commitment to excellence are essential. Key Responsibilities Personal Support Manage and coordinate all personal appointments, including medical, dental, wellness, and specialty care Maintain personal health records and related documentation Oversee medical and dental invoices, insurance claims, and reimbursement workflows Track family birthdays, anniversaries, and key events; manage RSVPs and update calendars with detailed logistics (dress code, transportation, lodging, parking, etc.) Research and procure fashion items, wardrobe pieces, and specialty brands as requested Assist with personal and family event planning, holiday gifting, and special projects Manage annual holiday initiatives including employee gifting, family gifting, and card distribution
Travel Management Pre-Travel Coordination
Plan, organize, and execute all personal and business travel arrangements Build detailed, end-to-end itineraries tailored to principal preferences Research and coordinate flights, hotels, dining, wellness services, and local activities Ensure all travel documentation (passports, visas, Global Entry, etc.) is current Coordinate with private aviation, car services, and ground transportation Manage travel budgets, expenses, and reward points/miles with prior approval
During Travel
Monitor flight status and anticipate changes or delays Provide real-time updates, itinerary adjustments, and ongoing support Ensure seamless communication and accessibility throughout the trip
Post-Travel
Coordinate follow-up tasks, thank-you notes, and debriefs Stay current on travel trends, safety updates, and best practices
Household Support
Travel to various residences as needed to oversee maintenance and service provider appointments Coordinate household vendors (HVAC, appliances, landscaping, plumbing, repairs, etc.) Manage household staff schedules across multiple properties Prepare homes for guest arrivals and ensure optimal readiness and comfort Maintain household manuals, property records, warranties, and inventory documentation Oversee vehicle registrations, service schedules, and compliance requirements Handle personal shopping, household errands, and specialty procurement Track and manage deliveries across multiple residences Coordinate returns, exchanges, and courier shipments (UPS, USPS, FedEx)
Qualifications
Minimum 10 years of administrative experience supporting C-suite or high-profile individuals Advanced proficiency in Microsoft Office and Google Workspace Expertise in complex calendar management, scheduling, and task prioritization Polished written and verbal communication skills Demonstrated ability to maintain confidentiality and exercise discretion at all times Highly organized, detail-oriented, proactive, and adaptable Professional, approachable, and service-oriented demeanor Ability to work flexible hours, including evenings, weekends, and holidays as needed Concierge-level mindset with anticipatory thinking and exceptional follow-through
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/ Seniority level
Mid-Senior level Employment type
Full-time Job function
Administrative #J-18808-Ljbffr
Competitive base + bonus & benefits A high-profile household is seeking a polished, service-driven Personal Assistant to provide comprehensive support across personal scheduling, travel coordination, household management, and lifestyle needs. This role requires exceptional organization, discretion, and the ability to anticipate needs in a fast-moving environment. The ideal candidate is a seasoned PA or senior administrative professional with a concierge mindset, outstanding communication skills, and a proven track record supporting principals at the highest level. Flexibility, professionalism, and a commitment to excellence are essential. Key Responsibilities Personal Support Manage and coordinate all personal appointments, including medical, dental, wellness, and specialty care Maintain personal health records and related documentation Oversee medical and dental invoices, insurance claims, and reimbursement workflows Track family birthdays, anniversaries, and key events; manage RSVPs and update calendars with detailed logistics (dress code, transportation, lodging, parking, etc.) Research and procure fashion items, wardrobe pieces, and specialty brands as requested Assist with personal and family event planning, holiday gifting, and special projects Manage annual holiday initiatives including employee gifting, family gifting, and card distribution
Travel Management Pre-Travel Coordination
Plan, organize, and execute all personal and business travel arrangements Build detailed, end-to-end itineraries tailored to principal preferences Research and coordinate flights, hotels, dining, wellness services, and local activities Ensure all travel documentation (passports, visas, Global Entry, etc.) is current Coordinate with private aviation, car services, and ground transportation Manage travel budgets, expenses, and reward points/miles with prior approval
During Travel
Monitor flight status and anticipate changes or delays Provide real-time updates, itinerary adjustments, and ongoing support Ensure seamless communication and accessibility throughout the trip
Post-Travel
Coordinate follow-up tasks, thank-you notes, and debriefs Stay current on travel trends, safety updates, and best practices
Household Support
Travel to various residences as needed to oversee maintenance and service provider appointments Coordinate household vendors (HVAC, appliances, landscaping, plumbing, repairs, etc.) Manage household staff schedules across multiple properties Prepare homes for guest arrivals and ensure optimal readiness and comfort Maintain household manuals, property records, warranties, and inventory documentation Oversee vehicle registrations, service schedules, and compliance requirements Handle personal shopping, household errands, and specialty procurement Track and manage deliveries across multiple residences Coordinate returns, exchanges, and courier shipments (UPS, USPS, FedEx)
Qualifications
Minimum 10 years of administrative experience supporting C-suite or high-profile individuals Advanced proficiency in Microsoft Office and Google Workspace Expertise in complex calendar management, scheduling, and task prioritization Polished written and verbal communication skills Demonstrated ability to maintain confidentiality and exercise discretion at all times Highly organized, detail-oriented, proactive, and adaptable Professional, approachable, and service-oriented demeanor Ability to work flexible hours, including evenings, weekends, and holidays as needed Concierge-level mindset with anticipatory thinking and exceptional follow-through
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/ Seniority level
Mid-Senior level Employment type
Full-time Job function
Administrative #J-18808-Ljbffr