WizeHire, Inc
Administrative Assistant For Real Estate Team
WizeHire, Inc, Anacortes, Washington, United States, 98221
Posted a day ago
Description
We’re hiring a friendly, detail‑driven Office Administrator to join our busy real estate team in Anacortes, WA. This is a full‑time, in‑office position (Monday–Friday, 9:00 AM–5:00 PM) and a key role in supporting our agents, leadership, and clients with exceptional care.
In this role, you’ll be the heartbeat of our office—welcoming clients and guests, managing phones and email, preparing marketing materials, and assisting with social media and client events. You’ll help coordinate team meetings and celebrations, keep client files organized, assist with closing gifts, run occasional errands, and provide hands‑on support to our team leader to keep daily operations running smoothly.
The right person for this role is organized, proactive, and service‑minded. You enjoy juggling multiple tasks, take pride in keeping things organized, and find fulfillment in supporting a high‑performing team while delivering a top‑tier client experience. If you thrive in a fast‑paced environment and love being the go‑to person who keeps everything on track, we’d love to meet you.
Responsibilities Client Communication & Experience
Answer and manage incoming office calls, texts, and voicemails; maintain accurate contact records
Greet clients and visitors warmly, offer refreshments, and provide relevant information packets
Collect client details and keep the team leader informed of walk‑ins or inquiries when unavailable
Marketing & Listing Support
Assemble and coordinate printing of CMAs and pre‑listing packets
Track, organize, and restock buyer guides, listing materials, and marketing resources
Office & Meeting Coordination
Prepare and reset the conference room for meetings; assist with Zoom setup as needed
Keep the office organized, welcoming, and well‑stocked with supplies, beverages, and seasonal décor
Administrative & Systems Support
Schedule and manage Zoom meetings and calendars
Enter new leads into Follow Up Boss, assign tasks, and notify appropriate team members
Assist with data entry and daily administrative needs to keep operations running smoothly
Report agent stats to Team Leader
Client Gifting & Team Celebrations
Coordinate birthdays, anniversaries, and team milestones with cards, gifts, and décor
Prepare, deliver, and track client thank‑you and closing gifts; send congratulatory notes
Errands & Field Support
Run local errands, including gift pickups, deliveries, and bootie basket management
Manage lockboxes and provide occasional personal assistance to the team leader as needed
Social Media & Events
Capture and share content for listings, events, and community moments
Assist with planning and execution of team and client events, including quarterly gatherings and the annual client appreciation event
Stay current on office tools and technology; provide admin support as needed
Communicate with the team via Google Chat and email, and complete tasks assigned by leadership
Qualifications
Prior experience in real estate, title/escrow, banking, or office administration is helpful, but not required
Strong customer service skills with a warm, polished, and professional presence
Positive attitude and a collaborative, team‑first mindset
Comfortable using everyday technology, including Google Workspace, Microsoft Office, CRMs, and digital file systems
Fast learner who can adapt to new tools and handle basic tech troubleshooting
Reliable, trustworthy, and able to handle sensitive information with discretion
Clear and confident written and verbal communication skills
Flexible and willing to jump in wherever support is needed
Creative problem‑solver with sound judgment and attention to detail
High school diploma or GED required
Compensation $20 – $23 hourly
About Team Kelli Lang RE/MAX Gateway At Team Kelli Lang RE/MAX Gateway, we believe that
a team will always outperform an individual . We’re proud to serve clients across the Skagit Valley and Whidbey Island with grit, grace, and a little bit of fun. You’ll be part of a hardworking, high‑energy group that celebrates wins and makes every move feel seamless and stress‑free for clients.
#J-18808-Ljbffr
Description
We’re hiring a friendly, detail‑driven Office Administrator to join our busy real estate team in Anacortes, WA. This is a full‑time, in‑office position (Monday–Friday, 9:00 AM–5:00 PM) and a key role in supporting our agents, leadership, and clients with exceptional care.
In this role, you’ll be the heartbeat of our office—welcoming clients and guests, managing phones and email, preparing marketing materials, and assisting with social media and client events. You’ll help coordinate team meetings and celebrations, keep client files organized, assist with closing gifts, run occasional errands, and provide hands‑on support to our team leader to keep daily operations running smoothly.
The right person for this role is organized, proactive, and service‑minded. You enjoy juggling multiple tasks, take pride in keeping things organized, and find fulfillment in supporting a high‑performing team while delivering a top‑tier client experience. If you thrive in a fast‑paced environment and love being the go‑to person who keeps everything on track, we’d love to meet you.
Responsibilities Client Communication & Experience
Answer and manage incoming office calls, texts, and voicemails; maintain accurate contact records
Greet clients and visitors warmly, offer refreshments, and provide relevant information packets
Collect client details and keep the team leader informed of walk‑ins or inquiries when unavailable
Marketing & Listing Support
Assemble and coordinate printing of CMAs and pre‑listing packets
Track, organize, and restock buyer guides, listing materials, and marketing resources
Office & Meeting Coordination
Prepare and reset the conference room for meetings; assist with Zoom setup as needed
Keep the office organized, welcoming, and well‑stocked with supplies, beverages, and seasonal décor
Administrative & Systems Support
Schedule and manage Zoom meetings and calendars
Enter new leads into Follow Up Boss, assign tasks, and notify appropriate team members
Assist with data entry and daily administrative needs to keep operations running smoothly
Report agent stats to Team Leader
Client Gifting & Team Celebrations
Coordinate birthdays, anniversaries, and team milestones with cards, gifts, and décor
Prepare, deliver, and track client thank‑you and closing gifts; send congratulatory notes
Errands & Field Support
Run local errands, including gift pickups, deliveries, and bootie basket management
Manage lockboxes and provide occasional personal assistance to the team leader as needed
Social Media & Events
Capture and share content for listings, events, and community moments
Assist with planning and execution of team and client events, including quarterly gatherings and the annual client appreciation event
Stay current on office tools and technology; provide admin support as needed
Communicate with the team via Google Chat and email, and complete tasks assigned by leadership
Qualifications
Prior experience in real estate, title/escrow, banking, or office administration is helpful, but not required
Strong customer service skills with a warm, polished, and professional presence
Positive attitude and a collaborative, team‑first mindset
Comfortable using everyday technology, including Google Workspace, Microsoft Office, CRMs, and digital file systems
Fast learner who can adapt to new tools and handle basic tech troubleshooting
Reliable, trustworthy, and able to handle sensitive information with discretion
Clear and confident written and verbal communication skills
Flexible and willing to jump in wherever support is needed
Creative problem‑solver with sound judgment and attention to detail
High school diploma or GED required
Compensation $20 – $23 hourly
About Team Kelli Lang RE/MAX Gateway At Team Kelli Lang RE/MAX Gateway, we believe that
a team will always outperform an individual . We’re proud to serve clients across the Skagit Valley and Whidbey Island with grit, grace, and a little bit of fun. You’ll be part of a hardworking, high‑energy group that celebrates wins and makes every move feel seamless and stress‑free for clients.
#J-18808-Ljbffr