Randstad
Legal Admin / Case Coordinator - Long Term Contract (8-12 months or longer)
Hybrid – Needs to be local to Los Angeles.
IMMEDIATE NEED
Will work 3 days a week in L.A. Office.
Job Summary This position appoints arbitrators to arbitration cases, schedules/reschedules pre‑hearing conferences and hearings, and performs a wide variety of tasks such as generating memos and correspondence, electronic filing, and setting up hearing rooms. It is a skilled administrative role in which incumbents are proficient in their assigned tasks; can independently prioritize routine work and handle complex matters under close supervision.
Essential Job Functions
Generates, mails, and/or publishes memos to the ODR Portal, as instructed.
Receives lists of arbitrators from parties, enters rankings in the database, consolidates and extends lists as necessary.
Documents reasons for arbitrator changes (withdrawals or removals) in case lists.
Contacts arbitrators to serve on cases and appoints or replaces them following procedures.
Coordinates, schedules, and notifies parties and arbitrators in writing of dates and times for conference calls and hearings.
Coordinates and schedules telephonic conferences with service providers.
Processes requests, responses, and decisions to postpone or reschedule hearings as needed.
Maintains electronic and physical files according to established procedures; files/scans correspondence promptly and prepares files for storage.
Inputs written case notes and hearing dates into the case processing system.
Reserves hearing locations for off‑site hearings; reserves, prepares, recovers hearing rooms for on‑site hearings, and arranges box storage.
Fulfills recording requests and downloads digital recordings.
Answers general questions from parties and arbitrators; provides limited assistance for more complex queries.
Processes incoming emails and faxes from the central inbox and case management system as required.
Reviews and processes incoming arbitrator oaths and orders with limited assistance.
Determines proper arbitration panel composition, generates arbitrator lists, reviews for conflicts, and eliminates arbitrators from lists as needed, with limited assistance.
Reviews and/or processes arbitrator expense reports for submission to Finance as needed.
Reviews vendor/hotel invoices for submission to the Finance Department as needed.
Cross‑trained on Senior Case Coordinator and Case Specialist functions as required.
Trains and provides guidance to staff on issues of general to moderate complexity.
Serves as a role model for staff in the department.
Other Responsibilities Additional duties as required by management, including presentations.
Education/Experience Requirements
High School diploma and 4 years of related experience, or an equivalent combination of education and experience. Bachelor’s degree preferred.
Expertise using a desktop computer with full suites of electronic office applications and other office equipment.
Excellent organizational ability, interpersonal skills, and written and verbal communication skills.
Seniority Level Mid‑Senior level
Employment Type Contract
Job Function Legal and Administrative
Industries Legal Services, Alternative Dispute Resolution, and Investment Banking
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IMMEDIATE NEED
Will work 3 days a week in L.A. Office.
Job Summary This position appoints arbitrators to arbitration cases, schedules/reschedules pre‑hearing conferences and hearings, and performs a wide variety of tasks such as generating memos and correspondence, electronic filing, and setting up hearing rooms. It is a skilled administrative role in which incumbents are proficient in their assigned tasks; can independently prioritize routine work and handle complex matters under close supervision.
Essential Job Functions
Generates, mails, and/or publishes memos to the ODR Portal, as instructed.
Receives lists of arbitrators from parties, enters rankings in the database, consolidates and extends lists as necessary.
Documents reasons for arbitrator changes (withdrawals or removals) in case lists.
Contacts arbitrators to serve on cases and appoints or replaces them following procedures.
Coordinates, schedules, and notifies parties and arbitrators in writing of dates and times for conference calls and hearings.
Coordinates and schedules telephonic conferences with service providers.
Processes requests, responses, and decisions to postpone or reschedule hearings as needed.
Maintains electronic and physical files according to established procedures; files/scans correspondence promptly and prepares files for storage.
Inputs written case notes and hearing dates into the case processing system.
Reserves hearing locations for off‑site hearings; reserves, prepares, recovers hearing rooms for on‑site hearings, and arranges box storage.
Fulfills recording requests and downloads digital recordings.
Answers general questions from parties and arbitrators; provides limited assistance for more complex queries.
Processes incoming emails and faxes from the central inbox and case management system as required.
Reviews and processes incoming arbitrator oaths and orders with limited assistance.
Determines proper arbitration panel composition, generates arbitrator lists, reviews for conflicts, and eliminates arbitrators from lists as needed, with limited assistance.
Reviews and/or processes arbitrator expense reports for submission to Finance as needed.
Reviews vendor/hotel invoices for submission to the Finance Department as needed.
Cross‑trained on Senior Case Coordinator and Case Specialist functions as required.
Trains and provides guidance to staff on issues of general to moderate complexity.
Serves as a role model for staff in the department.
Other Responsibilities Additional duties as required by management, including presentations.
Education/Experience Requirements
High School diploma and 4 years of related experience, or an equivalent combination of education and experience. Bachelor’s degree preferred.
Expertise using a desktop computer with full suites of electronic office applications and other office equipment.
Excellent organizational ability, interpersonal skills, and written and verbal communication skills.
Seniority Level Mid‑Senior level
Employment Type Contract
Job Function Legal and Administrative
Industries Legal Services, Alternative Dispute Resolution, and Investment Banking
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