Government Jobs
Accounting Assistant
This is a full time civilian position within the Special Operation's Division of the Police Department. Work involves accounting duties and maintains the integrity of the Police Department budget. Prepares purchase requests, processes time sheets and entry, and issues requests for payments for the Police Department. The Accounting Assistant reports directly to the Major. Must be willing to work extended hours, holidays, week-ends, at times with little or no notice. Examples of responsibilities include developing and maintaining detailed procedures manuals of most job processes, backing up other Accounting Assistant III and cross training to stay familiar with all procedures, completing project and research work assigned by management, processing a high volume of time sheets, auditing the time records and forms for accuracy and compliance with reports and policy provisions and procedures, performing data entry into the New World Payroll System of work and leave hours, maintaining overtime, banked holiday, comp-time, exercise time and leave balances and other data for all police personnel, processing purchase requests, quotes, and purchase requisitions; monitoring and balancing department budget, processing payment requests to vendors, assisting with departmental budget preparation by compiling figures from Command staff, justifying budget requests in writing and preparing drafts of the Department budget, compiling and preparing the annual and mid-term budget requests, overseeing the distribution and accounting of employee procurement cards, disbursing department petty cash upon request, maintaining ledger of expenditures and balances, maintaining adequate inventory, balancing and preparing cash deposits for the Records cash register, maintaining receipt log, delivering money to City Clerk's Office, ordering supplies for animal control, office supplies and police equipment, maintaining a detailed yearly purchase log of individual uniform purchases, maintaining a supply of traffic citations, toner for all office copiers, cell phones, CDs, uniform patches, administering the Capital Outlay Account, monitoring department ledger to keep in balance with Finance's monthly expenditure ledger for accuracy and report any discrepancies to Finance Department, maintaining records for Grants, Federal and State Forfeitures, processing training reimbursements, food, fuel, travel expenses and receipt reimbursements and posting to accounts. Job conditions include being of good moral character, honest, trustworthy and above reproach, being flexible to assist other areas in the department, having a strong background record required, due to accessibility to City property and information, and being flexible to work additional hours when needed.
This is a full time civilian position within the Special Operation's Division of the Police Department. Work involves accounting duties and maintains the integrity of the Police Department budget. Prepares purchase requests, processes time sheets and entry, and issues requests for payments for the Police Department. The Accounting Assistant reports directly to the Major. Must be willing to work extended hours, holidays, week-ends, at times with little or no notice. Examples of responsibilities include developing and maintaining detailed procedures manuals of most job processes, backing up other Accounting Assistant III and cross training to stay familiar with all procedures, completing project and research work assigned by management, processing a high volume of time sheets, auditing the time records and forms for accuracy and compliance with reports and policy provisions and procedures, performing data entry into the New World Payroll System of work and leave hours, maintaining overtime, banked holiday, comp-time, exercise time and leave balances and other data for all police personnel, processing purchase requests, quotes, and purchase requisitions; monitoring and balancing department budget, processing payment requests to vendors, assisting with departmental budget preparation by compiling figures from Command staff, justifying budget requests in writing and preparing drafts of the Department budget, compiling and preparing the annual and mid-term budget requests, overseeing the distribution and accounting of employee procurement cards, disbursing department petty cash upon request, maintaining ledger of expenditures and balances, maintaining adequate inventory, balancing and preparing cash deposits for the Records cash register, maintaining receipt log, delivering money to City Clerk's Office, ordering supplies for animal control, office supplies and police equipment, maintaining a detailed yearly purchase log of individual uniform purchases, maintaining a supply of traffic citations, toner for all office copiers, cell phones, CDs, uniform patches, administering the Capital Outlay Account, monitoring department ledger to keep in balance with Finance's monthly expenditure ledger for accuracy and report any discrepancies to Finance Department, maintaining records for Grants, Federal and State Forfeitures, processing training reimbursements, food, fuel, travel expenses and receipt reimbursements and posting to accounts. Job conditions include being of good moral character, honest, trustworthy and above reproach, being flexible to assist other areas in the department, having a strong background record required, due to accessibility to City property and information, and being flexible to work additional hours when needed.