New Allen Matkins Website Template
Legal Secretary - Transactional
New Allen Matkins Website Template, New York, New York, us, 10261
Overview
For more than 45 years, Allen Matkins has worked with clients drawn to us by our reputation for market-leading solutions, pragmatism, exemplary quality, approachability, and our unparalleled network of contacts and connections in business and government. Founded with deep roots in real estate, the firm has leveraged that foundation to grow and build prominent environmental and natural resources, land use, litigation, corporate, tax, labor and employment, and bankruptcy/restructuring practices which allow us to partner with clients across myriad industries and markets. Our firm’s success is driven by our commitment to hiring and developing top talent, ensuring a team that delivers exceptional work and service to our clients. We are guided by our core values: our people are our most important resource; we have a commitment to quality work, all the time; and we work as a team with each other and with our clients - we foster camaraderie.
About the Position Under general supervision, the Legal Secretary performs secretarial tasks related to the specific work and function of assigned attorneys and other timekeepers. The Legal Secretary maintains a general knowledge of the Firm’s practice areas and a specialized knowledge of the assigned attorneys’ practice area(s) and clients. The Legal Secretary ensures client relations and satisfaction are attained in all areas of position.
Essential Duties and Responsibilities
Perform general secretarial duties, including, but not limited to: correspondence, coordinating and scheduling meetings and appointments as requested
Draft, edit, proofread and finalize practice-specific legal documents and redline comparisons
Assist with various parts of closings, including, but not limited to: reviews, signature packets, signature pages, finalizing documents, organization, and distribution
Provide professional client relationship management and high level client service
Prepare closing binders and indexes upon closing of transactions
Prepare, file, and/or order corporate documentation
Prepare and ensure client intake information follows conflict procedures
Maintain attorney files
Maintain updated calendar and current client contact lists
Multi-task, manage and process desk work flow
Ensure work is complete, accurate and timely
Prepare expense reports, timesheets and make travel arrangements
Calendar administrative dates as requested
Direct attorney billing and collection efforts and handle invoice correspondence as instructed
Provide knowledge and procedural mentorship for new attorneys
Utilize required software, including firmwide workflow program, BigHand
Attend training sessions offered by the Firm as required or requested
Professionally cross-collaborate on a daily basis with other legal secretaries as well as other departments within the Firm to facilitate highest possible legal support
Retain a notary commission and perform notarial acts for Firm business, as requested
Act as a mentor for junior business professionals and new employees, as requested
Other duties as assigned
Education and/or Experience
High school diploma or equivalent; college degree strongly preferred
Minimum 3-5 years of law firm experience strongly preferred
Qualifications
Ability to work through complex document markups and instructions in an accurate and timely manner
Ability to handle various assignments simultaneously and prioritize tasks in a high-pressure environment while being responsive and meeting deadlines
Ability to troubleshoot documents quickly
Excellent interpersonal, verbal, written and grammar communication skills
Strong commitment to producing quality results and fostering a culture of customer satisfaction
Minimum typing speed of 70 wpm with high level of accuracy
Strong proofreading and word processing skills
Strong technology skills and proven ability to learn new technology and software quickly
Advanced proficiency in Adobe, MS Word, Excel, DocuSign, Aderant, and time entry software
Must be proactive team player, flexible, organized and attentive to detail in all levels of work
Positive, no-task-too-small attitude and willingness to adapt to changing business demands
Ability to work core business hours with flexibility for overtime, as required
Ability to interact effectively with clients, attorneys, business professionals, and management
Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
EEO Statement Allen Matkins is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, national or ethnic origin, ancestry, citizenship, age, marital status, medical condition, physical or mental disability, veteran status, all other characteristics prohibited by law, or gender identity and/or expression.
We will collect the personal information you provide in connection with this application as well as information included with any other document(s) you provide us. We may use this information to evaluate your application and consider you for employment with Allen Matkins. We may share this information with third parties for any of the following purposes: (i) to confirm the accuracy of the information provided; (ii) to conduct a background check; (iii) to confirm or evaluate potential conflicts of interest; and/or (iv) to check references. If you accept an offer with Allen Matkins, we may use this information to provide you with the benefits of your employment. Our employees' personal information is governed by our Privacy Policy, available at https://www.allenmatkins.com/disclaimers/privacy-policy.html .
Compensation Allen Matkins is an Equal Opportunity Employer and offers a competitive compensation & benefits package. The anticipated base salary range for this full-time role is $70,000 - $110,000 per year. Actual salary will depend upon a number of factors, including, but not limited to, relevant experience, job-related skills, qualifications, and location.
The base salary range displayed on the job posting reflects the estimated range for new hire salaries for the position. The actual offered base salary will be determined by work location and additional factors, including, but not limited to, relevant experience, job-related skills and qualifications. The pay range is subject to change at any time dependent on a variety of internal and external business factors.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.
#J-18808-Ljbffr
About the Position Under general supervision, the Legal Secretary performs secretarial tasks related to the specific work and function of assigned attorneys and other timekeepers. The Legal Secretary maintains a general knowledge of the Firm’s practice areas and a specialized knowledge of the assigned attorneys’ practice area(s) and clients. The Legal Secretary ensures client relations and satisfaction are attained in all areas of position.
Essential Duties and Responsibilities
Perform general secretarial duties, including, but not limited to: correspondence, coordinating and scheduling meetings and appointments as requested
Draft, edit, proofread and finalize practice-specific legal documents and redline comparisons
Assist with various parts of closings, including, but not limited to: reviews, signature packets, signature pages, finalizing documents, organization, and distribution
Provide professional client relationship management and high level client service
Prepare closing binders and indexes upon closing of transactions
Prepare, file, and/or order corporate documentation
Prepare and ensure client intake information follows conflict procedures
Maintain attorney files
Maintain updated calendar and current client contact lists
Multi-task, manage and process desk work flow
Ensure work is complete, accurate and timely
Prepare expense reports, timesheets and make travel arrangements
Calendar administrative dates as requested
Direct attorney billing and collection efforts and handle invoice correspondence as instructed
Provide knowledge and procedural mentorship for new attorneys
Utilize required software, including firmwide workflow program, BigHand
Attend training sessions offered by the Firm as required or requested
Professionally cross-collaborate on a daily basis with other legal secretaries as well as other departments within the Firm to facilitate highest possible legal support
Retain a notary commission and perform notarial acts for Firm business, as requested
Act as a mentor for junior business professionals and new employees, as requested
Other duties as assigned
Education and/or Experience
High school diploma or equivalent; college degree strongly preferred
Minimum 3-5 years of law firm experience strongly preferred
Qualifications
Ability to work through complex document markups and instructions in an accurate and timely manner
Ability to handle various assignments simultaneously and prioritize tasks in a high-pressure environment while being responsive and meeting deadlines
Ability to troubleshoot documents quickly
Excellent interpersonal, verbal, written and grammar communication skills
Strong commitment to producing quality results and fostering a culture of customer satisfaction
Minimum typing speed of 70 wpm with high level of accuracy
Strong proofreading and word processing skills
Strong technology skills and proven ability to learn new technology and software quickly
Advanced proficiency in Adobe, MS Word, Excel, DocuSign, Aderant, and time entry software
Must be proactive team player, flexible, organized and attentive to detail in all levels of work
Positive, no-task-too-small attitude and willingness to adapt to changing business demands
Ability to work core business hours with flexibility for overtime, as required
Ability to interact effectively with clients, attorneys, business professionals, and management
Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
EEO Statement Allen Matkins is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, national or ethnic origin, ancestry, citizenship, age, marital status, medical condition, physical or mental disability, veteran status, all other characteristics prohibited by law, or gender identity and/or expression.
We will collect the personal information you provide in connection with this application as well as information included with any other document(s) you provide us. We may use this information to evaluate your application and consider you for employment with Allen Matkins. We may share this information with third parties for any of the following purposes: (i) to confirm the accuracy of the information provided; (ii) to conduct a background check; (iii) to confirm or evaluate potential conflicts of interest; and/or (iv) to check references. If you accept an offer with Allen Matkins, we may use this information to provide you with the benefits of your employment. Our employees' personal information is governed by our Privacy Policy, available at https://www.allenmatkins.com/disclaimers/privacy-policy.html .
Compensation Allen Matkins is an Equal Opportunity Employer and offers a competitive compensation & benefits package. The anticipated base salary range for this full-time role is $70,000 - $110,000 per year. Actual salary will depend upon a number of factors, including, but not limited to, relevant experience, job-related skills, qualifications, and location.
The base salary range displayed on the job posting reflects the estimated range for new hire salaries for the position. The actual offered base salary will be determined by work location and additional factors, including, but not limited to, relevant experience, job-related skills and qualifications. The pay range is subject to change at any time dependent on a variety of internal and external business factors.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.
#J-18808-Ljbffr