City of Buda (TX)
JOB SUMMARY
The Public Works Asset Management Coordinator is responsible for ensuring accurate and complete data collection for infrastructure asset management and assisting with general office operations. Work includes creating and maintaining asset management information from data, making calculations, performing analysis, keeping records, and conducting quality control based upon established methods or in accordance with general instruction.
ESSENTIAL JOB FUNCTIONS
Manages the implementation of infrastructure asset management programs including the development of concepts, procedures, guidelines, analytical methods, business methods, decision-making systems, and data collection methods.
Provides technical expertise and assistance to other department staff regarding policies, procedures and methods related to asset management.
Oversees the implementation of asset management software to ensure quality data entry by staff, related GIS records are correct, and maps and data are updated regularly.
Performs technical research as related to specific programs or systems and present findings in verbal or written format to superiors, co-workers or the general public.
Researches and responds to information requests.
Monitors and analyzes performance metrics, including, but not limited to operation and maintenance plans, pavement management program, and sign replacement program.
Trains Superintendents, Supervisors and field personnel on asset management software as needed to ensure proper data collection.
Develops analyses, comparative statistics and graphic depictions for asset management scenarios and planning; analyzes department operations for variance, efficiency and productivity, and develops recommendations.
Assists in general office operations.
Creates and updates agency forms and documents.
Maintains spreadsheets, databases, files and records.
Assists with purchasing duties including creating purchase order numbers, completing requisition requests in Incode, and tracking of all department expenditures; sets up new vendor accounts.
Performs other related job duties as assigned.
Education and Experience
High school diploma or equivalent required.
Minimum two (2) years of experience in asset management, statistical research and analysis using automated systems and records.
Preferred:
Bachelor’s degree in Business Administration, Economics, Public Administration or closely or related field.
Preferred:
Previous experience in public sector or public works infrastructure projects.
Knowledge, Skills and Abilities
Knowledge of department policies, practices, and procedures.
Skill in the use of small office equipment, including copy machines or multi-line telephone systems.
Skill in using computers for word processing and accounting purposes.
Skill in using computers for data entry.
Ability to maintain an effective and pleasant working relationship with employees and the general public.
Excellent phone etiquette and ability to handle citizen inquiries tactfully, courteously, and professionally.
Ability to work well under pressure and stress; meet deadlines; plan, organize and prioritize multiple work assignments.
Ability to make effective decisions without constant supervision.
Organized, accurate and flexible in order to accommodate changing priorities.
Communicating effectively both verbally and in writing with City employees at all levels.
Reading and interpreting asset management policies, procedures, and technical specifications.
Gathering, organizing, and analyzing data in an objective, unbiased manner.
Ability to collaborate effectively across departments.
Ability to use GIS software preferred (ESRI).
PHYSICAL DEMANDS The work is sedentary and requires exerting up to 20 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects and the following physical abilities: fingering, hearing, mental acuity, reaching, repetitive motion, speaking, talking, and visual acuity.
WORK ENVIRONMENT The work is typically performed in a dynamic environment that requires sensitivity to changing goals, priorities, and needs.
#J-18808-Ljbffr
ESSENTIAL JOB FUNCTIONS
Manages the implementation of infrastructure asset management programs including the development of concepts, procedures, guidelines, analytical methods, business methods, decision-making systems, and data collection methods.
Provides technical expertise and assistance to other department staff regarding policies, procedures and methods related to asset management.
Oversees the implementation of asset management software to ensure quality data entry by staff, related GIS records are correct, and maps and data are updated regularly.
Performs technical research as related to specific programs or systems and present findings in verbal or written format to superiors, co-workers or the general public.
Researches and responds to information requests.
Monitors and analyzes performance metrics, including, but not limited to operation and maintenance plans, pavement management program, and sign replacement program.
Trains Superintendents, Supervisors and field personnel on asset management software as needed to ensure proper data collection.
Develops analyses, comparative statistics and graphic depictions for asset management scenarios and planning; analyzes department operations for variance, efficiency and productivity, and develops recommendations.
Assists in general office operations.
Creates and updates agency forms and documents.
Maintains spreadsheets, databases, files and records.
Assists with purchasing duties including creating purchase order numbers, completing requisition requests in Incode, and tracking of all department expenditures; sets up new vendor accounts.
Performs other related job duties as assigned.
Education and Experience
High school diploma or equivalent required.
Minimum two (2) years of experience in asset management, statistical research and analysis using automated systems and records.
Preferred:
Bachelor’s degree in Business Administration, Economics, Public Administration or closely or related field.
Preferred:
Previous experience in public sector or public works infrastructure projects.
Knowledge, Skills and Abilities
Knowledge of department policies, practices, and procedures.
Skill in the use of small office equipment, including copy machines or multi-line telephone systems.
Skill in using computers for word processing and accounting purposes.
Skill in using computers for data entry.
Ability to maintain an effective and pleasant working relationship with employees and the general public.
Excellent phone etiquette and ability to handle citizen inquiries tactfully, courteously, and professionally.
Ability to work well under pressure and stress; meet deadlines; plan, organize and prioritize multiple work assignments.
Ability to make effective decisions without constant supervision.
Organized, accurate and flexible in order to accommodate changing priorities.
Communicating effectively both verbally and in writing with City employees at all levels.
Reading and interpreting asset management policies, procedures, and technical specifications.
Gathering, organizing, and analyzing data in an objective, unbiased manner.
Ability to collaborate effectively across departments.
Ability to use GIS software preferred (ESRI).
PHYSICAL DEMANDS The work is sedentary and requires exerting up to 20 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects and the following physical abilities: fingering, hearing, mental acuity, reaching, repetitive motion, speaking, talking, and visual acuity.
WORK ENVIRONMENT The work is typically performed in a dynamic environment that requires sensitivity to changing goals, priorities, and needs.
#J-18808-Ljbffr