Oregon Department of Corrections
Administrative Specialist 2, Administrative Assistant (Salem)
Oregon Department of Corrections, Salem, Oregon, us, 97308
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Oregon Department of Corrections provided pay range This range is provided by Oregon Department of Corrections. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base Pay Range
Initial Posting Date: 01/02/2026
Application Deadline: 01/11/2026
Agency: Department of Corrections
Salary Range: $4,867 - $6,418
Position Type: Employee
Position Title: Administrative Specialist 2, Administrative Assistant (Salem)
Job Description Administrative Specialist 2, Administrative Assistant – ODEC Central Distribution Center (Salem). Our Facilities and Distribution Services team has an exciting opportunity for an Administrative Assistant! This position is based at the Central Distribution Center (CDC) in Salem, Oregon and is an in‑person role with a Monday through Friday schedule.
This position is represented by American Federations of State, County, and Municipal Employees (AFSCME).
About The Job – Your Role The Administrative Specialist 2 position provides strategic operational and critical administrative support to upper-level management and represented staff. Reporting directly to the Statewide Distribution Services Manager, this role assists in administering operational objectives, coordinating special projects, and supporting mission strategies.
Responsibilities
Managing the manager’s calendar and prioritizing commitments
Preparing agendas, meeting notes, and serving as a communication link with internal and external stakeholders
Arranging travel, processing invoices, and tracking staff training
Handling confidential materials related to personnel matters
Supporting policy implementation and recruitment processes
Independently performing tasks requiring sound judgment
Daily contact with Adults in Custody (AICs)
Minimum Qualifications
Three (3) years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR
An associate degree in general office occupations and two (2) years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR
An equivalent combination of education and experience.
Requested Skills
Ability to work in a fast‑paced team‑driven environment
Skills in utilizing a variety of software programs to access and input information and complete various tasks
Experience in utilizing Microsoft Office Suite (Excel, PowerPoint, Outlook, Word)
Excellent organizational skills and attention to detail
Exhibits strong verbal and written communication skills
Proficient in fostering a culture that values respect, inclusivity, and appreciation for diverse perspectives, backgrounds, and values
Adept at prioritizing and facilitating the resolution of competing and urgent needs
Scheduling experience including coordinating and scheduling appointments, meetings, and/or events
Preferred Skills
Billing experience including researching and resolving billing issues efficiently
Compiling and maintaining detailed reports while accurately tracking employee time, training, overtime, safety records, and work schedules
Application Information
In the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications, you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview. Applicants must meet the minimum qualifications on or before the job posting close date.
The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submittal. These questions are necessary to complete the application process.
Please monitor both your email and Workday account for updates regarding this recruitment.
As part of our selection process, we may require additional assessment stages, such as written exercises, to further evaluate candidates’ qualifications. Meaningful participation in these exercises is required for all applicants moving forward in the process. Failure to complete the required exercise(s) within the specified timeframe will result in disqualification from consideration. All candidates who successfully complete these screening stages and meet the necessary requirements will advance to the next stage in the selection process.
Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline.
Working Conditions This position will be stationed at the ODOC Central Distribution Center in Salem, Oregon and is an in‑person office role. It involves extensive computer use, frequent phone communication, and occasional use of standard office equipment in a busy environment where interruptions are common. Occasional travel, night or weekend work, and on‑call or stand‑by duties may be required, including responding to system emergencies outside normal business hours. The role requires working independently with minimal supervision. The position acknowledges the potential for positive change in individuals and supports environments that nurture transition readiness and public safety. Daily contact with AIC custodians and occasional interaction with other AICs is expected, and some project meetings may occur within correctional facilities.
About The Department The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to protect communities, promote accountability, and transform lives.
The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti‑racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.
The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.
Benefits The salary range listed above is for non‑PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.
Family health, vision, and dental insurance
Vacation, sick leave, and 11 paid holidays
21 days paid military leave for National Guard and reserve components
Optional short and long‑term disability
Term life insurance
Fully paid retirement program
Oregon Saving Growth Plan
Flexible spending accounts for health and childcare
And more
About The Process – What To Expect
After the application deadline, a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills.
Top candidates will be referred to the hiring manager.
The hiring manager will review your application and schedule interviews.
Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preference points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews.
Final candidates will have a background check, PREA check, and reference checks.
A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages. Learn more about Equal Pay.
A job offer will be extended through Workday to the successful candidate. Congratulations, and welcome to the team!
Requirements For Employment The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint‑based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.
Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.
We are proud to be an Equal‑Opportunity Employer. We evaluate qualified applicants regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.
The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, who has engaged in or has been convicted of or has been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.
Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility. Please note – if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation.
The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.
Questions If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.
Recruiter Maria Arellano, Maria.A.Arellano@doc.oregon.gov
Reference Number 192378
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Administrative
Industries Public Safety
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Get AI-powered advice on this job and more exclusive features.
Oregon Department of Corrections provided pay range This range is provided by Oregon Department of Corrections. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base Pay Range
Initial Posting Date: 01/02/2026
Application Deadline: 01/11/2026
Agency: Department of Corrections
Salary Range: $4,867 - $6,418
Position Type: Employee
Position Title: Administrative Specialist 2, Administrative Assistant (Salem)
Job Description Administrative Specialist 2, Administrative Assistant – ODEC Central Distribution Center (Salem). Our Facilities and Distribution Services team has an exciting opportunity for an Administrative Assistant! This position is based at the Central Distribution Center (CDC) in Salem, Oregon and is an in‑person role with a Monday through Friday schedule.
This position is represented by American Federations of State, County, and Municipal Employees (AFSCME).
About The Job – Your Role The Administrative Specialist 2 position provides strategic operational and critical administrative support to upper-level management and represented staff. Reporting directly to the Statewide Distribution Services Manager, this role assists in administering operational objectives, coordinating special projects, and supporting mission strategies.
Responsibilities
Managing the manager’s calendar and prioritizing commitments
Preparing agendas, meeting notes, and serving as a communication link with internal and external stakeholders
Arranging travel, processing invoices, and tracking staff training
Handling confidential materials related to personnel matters
Supporting policy implementation and recruitment processes
Independently performing tasks requiring sound judgment
Daily contact with Adults in Custody (AICs)
Minimum Qualifications
Three (3) years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR
An associate degree in general office occupations and two (2) years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR
An equivalent combination of education and experience.
Requested Skills
Ability to work in a fast‑paced team‑driven environment
Skills in utilizing a variety of software programs to access and input information and complete various tasks
Experience in utilizing Microsoft Office Suite (Excel, PowerPoint, Outlook, Word)
Excellent organizational skills and attention to detail
Exhibits strong verbal and written communication skills
Proficient in fostering a culture that values respect, inclusivity, and appreciation for diverse perspectives, backgrounds, and values
Adept at prioritizing and facilitating the resolution of competing and urgent needs
Scheduling experience including coordinating and scheduling appointments, meetings, and/or events
Preferred Skills
Billing experience including researching and resolving billing issues efficiently
Compiling and maintaining detailed reports while accurately tracking employee time, training, overtime, safety records, and work schedules
Application Information
In the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications, you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview. Applicants must meet the minimum qualifications on or before the job posting close date.
The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submittal. These questions are necessary to complete the application process.
Please monitor both your email and Workday account for updates regarding this recruitment.
As part of our selection process, we may require additional assessment stages, such as written exercises, to further evaluate candidates’ qualifications. Meaningful participation in these exercises is required for all applicants moving forward in the process. Failure to complete the required exercise(s) within the specified timeframe will result in disqualification from consideration. All candidates who successfully complete these screening stages and meet the necessary requirements will advance to the next stage in the selection process.
Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline.
Working Conditions This position will be stationed at the ODOC Central Distribution Center in Salem, Oregon and is an in‑person office role. It involves extensive computer use, frequent phone communication, and occasional use of standard office equipment in a busy environment where interruptions are common. Occasional travel, night or weekend work, and on‑call or stand‑by duties may be required, including responding to system emergencies outside normal business hours. The role requires working independently with minimal supervision. The position acknowledges the potential for positive change in individuals and supports environments that nurture transition readiness and public safety. Daily contact with AIC custodians and occasional interaction with other AICs is expected, and some project meetings may occur within correctional facilities.
About The Department The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to protect communities, promote accountability, and transform lives.
The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti‑racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.
The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.
Benefits The salary range listed above is for non‑PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.
Family health, vision, and dental insurance
Vacation, sick leave, and 11 paid holidays
21 days paid military leave for National Guard and reserve components
Optional short and long‑term disability
Term life insurance
Fully paid retirement program
Oregon Saving Growth Plan
Flexible spending accounts for health and childcare
And more
About The Process – What To Expect
After the application deadline, a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills.
Top candidates will be referred to the hiring manager.
The hiring manager will review your application and schedule interviews.
Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preference points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews.
Final candidates will have a background check, PREA check, and reference checks.
A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages. Learn more about Equal Pay.
A job offer will be extended through Workday to the successful candidate. Congratulations, and welcome to the team!
Requirements For Employment The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint‑based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.
Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.
We are proud to be an Equal‑Opportunity Employer. We evaluate qualified applicants regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.
The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, who has engaged in or has been convicted of or has been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.
Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility. Please note – if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation.
The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.
Questions If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.
Recruiter Maria Arellano, Maria.A.Arellano@doc.oregon.gov
Reference Number 192378
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Administrative
Industries Public Safety
Contact & Related Referrals increase your chances of interviewing at Oregon Department of Corrections by 2x.
Get notified about new Administrative Assistant jobs in Salem, OR.
Other Jobs (Optional) We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr