University of Georgia
Position Summary
This position will serve as the administrative contact for Archway Partnership and will provide complex administrative and business operations support for the Archway Director and Business Manager to include front desk operations, UGA mart supply room orders, UGA travel, financial management system processing, human resource functions, grant management, and development/donor acknowledgements. It will also assist faculty, staff, and students with tasks as needed and serve as a backup to the Business Manager III / Fiscal Affairs Manager position. The employee will act as a P-Card holder for the department.
Minimum Qualifications High school diploma or equivalent and 2 years of related experience.
Business Operations Support
Create requisitions for supplies and other purchasing needs in UGAmart and receipt items as needed.
Initiate payment requests, journal entries, and vouchers in the Financial Management System.
Serve as the delegate for in and out of state travel in addition to non‑travel related expense reports.
Maintain equipment inventory and oversee annual inventory process.
Assist with human resource objectives which include posting and advertising faculty and staff positions, and documenting job descriptions.
Process payroll transactions as needed in addition to other OneUSG actions.
Monthly reconciliation of transactions/status reports by Fund.
Attend meetings and training sessions to stay abreast of business processes.
Compose acknowledgement letters for donors and enter data in GAIL.
Serve as P‑Card holder for department.
Administrative and Unit Support
Serve as point of contact with guests and visitors to be greeted and properly directed.
Serve as general support for Archway Partnership initiatives and Archway faculty and staff.
Complete duties such as copying, printing, sending and receiving mail/shipments, answering phones, typing letters and forms.
Communicate internal departmental announcements and notifications.
Manage inventory of supplies/restocking of supply room as needed.
Manage travel needs that include lodging reservations, car rentals, conference registrations, etc., for faculty, staff and students.
Serve as UGA telephone representative and manage cell phone accounts for Archway faculty.
Advise faculty, staff, and students on appropriate policies and procedures as needed.
Other duties as required/assigned.
Grants Assistance
Process subaward payments.
Provide administrative and financial assistance on federal grants.
Assist in the annual MOU process for community/local contracts.
Physical Demands Some lifting of office supplies, facilitation equipment; repetitive motions and actions; long periods of sitting at a computer, standing and walking on campus; driving as needed to perform job related tasks.
Credit and P‑Card Policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
EEO Policy Statement The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
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Minimum Qualifications High school diploma or equivalent and 2 years of related experience.
Business Operations Support
Create requisitions for supplies and other purchasing needs in UGAmart and receipt items as needed.
Initiate payment requests, journal entries, and vouchers in the Financial Management System.
Serve as the delegate for in and out of state travel in addition to non‑travel related expense reports.
Maintain equipment inventory and oversee annual inventory process.
Assist with human resource objectives which include posting and advertising faculty and staff positions, and documenting job descriptions.
Process payroll transactions as needed in addition to other OneUSG actions.
Monthly reconciliation of transactions/status reports by Fund.
Attend meetings and training sessions to stay abreast of business processes.
Compose acknowledgement letters for donors and enter data in GAIL.
Serve as P‑Card holder for department.
Administrative and Unit Support
Serve as point of contact with guests and visitors to be greeted and properly directed.
Serve as general support for Archway Partnership initiatives and Archway faculty and staff.
Complete duties such as copying, printing, sending and receiving mail/shipments, answering phones, typing letters and forms.
Communicate internal departmental announcements and notifications.
Manage inventory of supplies/restocking of supply room as needed.
Manage travel needs that include lodging reservations, car rentals, conference registrations, etc., for faculty, staff and students.
Serve as UGA telephone representative and manage cell phone accounts for Archway faculty.
Advise faculty, staff, and students on appropriate policies and procedures as needed.
Other duties as required/assigned.
Grants Assistance
Process subaward payments.
Provide administrative and financial assistance on federal grants.
Assist in the annual MOU process for community/local contracts.
Physical Demands Some lifting of office supplies, facilitation equipment; repetitive motions and actions; long periods of sitting at a computer, standing and walking on campus; driving as needed to perform job related tasks.
Credit and P‑Card Policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
EEO Policy Statement The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
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