Lamar Advertising Company
Administrative Specialist
Lamar Advertising Company, Saint Paul, Minnesota, United States, 55199
Overview
The Administrative Specialist is the glue that holds the office together! If you’re the type of person that shines in an administrative support role for a dynamic team, we have a great opportunity for you! Our Interstate Logos office in Apple Valley, Minnesota is now hiring a new team member to help us enhance the Interstate Logo Program in the state of Minnesota.
The primary purpose of the Administrative Specialist is to provide administrative, clerical, and receptionist support for our local offices. This position will handle routine office duties and work closely with the General Manager to ensure that the office functions efficiently and effectively. This includes functioning as the first point of contact for potential and existing customers, data entry, and assisting with billing.
Why Lamar Lamar Advertising has been named as a “Best Company to Work For” in U.S. News & World Report’s annual ranking.
Learn more about us on our official YouTube channel.
Check reviews and company updates on our Glassdoor page.
What You Can Expect From Us
A Monday-Friday 8:00am-5:00pm work schedule
An hourly rate of $22 per hour dependent on relevant experience and qualifications
120 hours of paid time off (PTO) that increases with tenure
12 paid company holidays, including President's day and Juneteenth
A comprehensive 30 day training program
Career advancement opportunities
Ongoing professional development and internal leadership programs to maximize your career potential
Multiple medical plan options and health savings account
Hospital and Critical Illness and Accident coverage
Short & long-term disability and paid parental leave
Employee Stock purchase plan
401(k) plan with company match
Wellness program incentives such as medical plan premium holidays and HSA contributions
What We're Looking For In You
Strong command of the English language.
Working knowledge of Microsoft Office Suite, with a focus on Access and Excel.
Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
Some analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
Strong work ethic – someone who takes great pride in professionalism, responsibility, and is proactive.
Must be able to work independently and as a team member in a small office.
Working knowledge of office administrative procedures and knowledge standard office equipment.
Ability to handle confidential and non-routine information and explain policies when necessary.
Education And Experience
A high school diploma or equivalent is required.
Associates degree, business school certification, and/or some college preferred.
A minimum of 6 months of office experience is required. In lieu of experience, college education will be accepted.
Or other equivalent combination of education and experience.
2 years of computer software use in an office setting is preferred.
A valid driver’s license is required.
Please Note Upon submitting your application, you will be asked to complete an 8-15 minute personality assessment. This assessment compares your professional soft skills to the skills required for success in this role. Please answer honestly; this is not a test! Not completing this assessment could result in disqualification from consideration for this position.
Candidates with a disability in need of an accommodation to fulfill our application requirements should email recruiting@lamar.com.
A Day In The Life
Organize and prioritize large volumes of information and phone calls. This includes but is not limited to:
Sorting and distributing all incoming mail, opening mail for the General Manager
Responding to regularly occurring requests for information
Answering phones as receptionist, taking messages, and fielding/answering all routine and nonroutine questions
Manage accounts receivables (AR) for the office. This includes making customer calls, sending correspondence, documenting information in company system, reviewing AR reports and communicating with the General Manager regarding past due accounts.
Maintain accounts payable (AP) for the office. This includes processing invoices, recording pertinent information, coding invoices to the correct GL account, and submitting invoices to Corporate for payment.
Provide administrative assistant support, including filing, typing, and designing general correspondence.
Ordering office supplies as needed.
Update and maintain commonly used databases, including contract/client information, structure and signage information, client applications, new contracts, and pictures.
Generate various reports, including monthly and annual expenses, tracking reports, etc.
Responsible for ordering Logo plates.
Assist with collections, including calling clients and sending letters.
Process accounts payable and expense reports.
Physical Demands And Work Environment
The primary work environment for this position is an office.
The physical demands for this position include light lifting, pushing, reaching, seeing (with a focus on reading and acuity), sitting more than 50% of the time, standing, stooping, talking, turning, and walking.
Nights spent away from home are less than 10%.
EEO Statement Lamar is an EEO/AA employer including Individuals with Disabilities, Protected Veterans, and any other State or Federally protected characteristic.
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The primary purpose of the Administrative Specialist is to provide administrative, clerical, and receptionist support for our local offices. This position will handle routine office duties and work closely with the General Manager to ensure that the office functions efficiently and effectively. This includes functioning as the first point of contact for potential and existing customers, data entry, and assisting with billing.
Why Lamar Lamar Advertising has been named as a “Best Company to Work For” in U.S. News & World Report’s annual ranking.
Learn more about us on our official YouTube channel.
Check reviews and company updates on our Glassdoor page.
What You Can Expect From Us
A Monday-Friday 8:00am-5:00pm work schedule
An hourly rate of $22 per hour dependent on relevant experience and qualifications
120 hours of paid time off (PTO) that increases with tenure
12 paid company holidays, including President's day and Juneteenth
A comprehensive 30 day training program
Career advancement opportunities
Ongoing professional development and internal leadership programs to maximize your career potential
Multiple medical plan options and health savings account
Hospital and Critical Illness and Accident coverage
Short & long-term disability and paid parental leave
Employee Stock purchase plan
401(k) plan with company match
Wellness program incentives such as medical plan premium holidays and HSA contributions
What We're Looking For In You
Strong command of the English language.
Working knowledge of Microsoft Office Suite, with a focus on Access and Excel.
Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
Some analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
Strong work ethic – someone who takes great pride in professionalism, responsibility, and is proactive.
Must be able to work independently and as a team member in a small office.
Working knowledge of office administrative procedures and knowledge standard office equipment.
Ability to handle confidential and non-routine information and explain policies when necessary.
Education And Experience
A high school diploma or equivalent is required.
Associates degree, business school certification, and/or some college preferred.
A minimum of 6 months of office experience is required. In lieu of experience, college education will be accepted.
Or other equivalent combination of education and experience.
2 years of computer software use in an office setting is preferred.
A valid driver’s license is required.
Please Note Upon submitting your application, you will be asked to complete an 8-15 minute personality assessment. This assessment compares your professional soft skills to the skills required for success in this role. Please answer honestly; this is not a test! Not completing this assessment could result in disqualification from consideration for this position.
Candidates with a disability in need of an accommodation to fulfill our application requirements should email recruiting@lamar.com.
A Day In The Life
Organize and prioritize large volumes of information and phone calls. This includes but is not limited to:
Sorting and distributing all incoming mail, opening mail for the General Manager
Responding to regularly occurring requests for information
Answering phones as receptionist, taking messages, and fielding/answering all routine and nonroutine questions
Manage accounts receivables (AR) for the office. This includes making customer calls, sending correspondence, documenting information in company system, reviewing AR reports and communicating with the General Manager regarding past due accounts.
Maintain accounts payable (AP) for the office. This includes processing invoices, recording pertinent information, coding invoices to the correct GL account, and submitting invoices to Corporate for payment.
Provide administrative assistant support, including filing, typing, and designing general correspondence.
Ordering office supplies as needed.
Update and maintain commonly used databases, including contract/client information, structure and signage information, client applications, new contracts, and pictures.
Generate various reports, including monthly and annual expenses, tracking reports, etc.
Responsible for ordering Logo plates.
Assist with collections, including calling clients and sending letters.
Process accounts payable and expense reports.
Physical Demands And Work Environment
The primary work environment for this position is an office.
The physical demands for this position include light lifting, pushing, reaching, seeing (with a focus on reading and acuity), sitting more than 50% of the time, standing, stooping, talking, turning, and walking.
Nights spent away from home are less than 10%.
EEO Statement Lamar is an EEO/AA employer including Individuals with Disabilities, Protected Veterans, and any other State or Federally protected characteristic.
#J-18808-Ljbffr