Northpointe Staffing Professionals
Event/Meeting Coordinator- Corporate Events - Entry Level
Northpointe Staffing Professionals, Salt Lake City, Utah, United States
Event/Meeting Coordinator – Corporate Events – Entry Level
Remote – candidate must be able to work 8:30 AM–5:00 PM in either Mountain or Pacific Time Zones
Hours: 7.5 hrs/day
General Purpose/Summary of Job:
The Event Planning Coordinator will be responsible for executing logistics for medical education events and ensuring that commitments are met on schedule and within budget. In addition, Event Planning Coordinators are also responsible for:
Performing a variety of intricate planning tasks related to identifying and scheduling all aspects of the event including location, guest speakers, food, equipment, speaker travel needs, and more. Maintaining consistent communication with sales representatives, faculty, and internal staff throughout the meeting planning process. This position coordinates the events from start to finish and post‑event reconciliation.
Primary Duties and Responsibilities:
Database management – manage promotional educational programs within the proprietary events management platform
Budget management – assist customer representatives within their program planning budget to ensure they meet client business rules and guidelines
Select or confirm venue, menu, audiovisual, and air/ground transportation arrangements
Coordinate payment with venues/caterers and any other vendors
Frequent daily communication with sales representatives and faculty as needed
Review all venue contracts for accuracy/ensure client compliance requirements are met
Ensure all meeting materials are complete and accurate
Work closely with other team members to ensure successful execution of meetings
Adhere to various policies (i.e., confidentiality, sensitive communication, intellectual property)
Effectively manage high volume of meetings while also responding to emails and phone calls
Be available to cover after‑hours phone line 5 PM–midnight on a rotated basis (weeks selected by coordinator)
Competency Requirements:
Positive attitude at all times and the ability to work with a team and maintain a “Whatever it Takes” attitude
Ability to boost team morale
Ability to take constructive feedback and adjust in order to progress forward
Ability to communicate clearly with management via email or in person
Excellent interpersonal, customer service and organizational skills
Exceptional attention to detail
Professional and clear oral and written communication AND etiquette skills to successfully manage high phone and email volume
Demonstrate ability to work in a fast‑paced environment, changing planning activities and/or multitasking often to meet fluctuating client/company priorities
Ability to take on additional ad hoc tasks as needed to support the team without complaint
Ability to work flexible schedules and/or extended hours to meet clients’ business needs
Maintain productivity while performing repetitive planning tasks every day
Proficiency in MS‑Office, Word, Excel (e.g., financial calculations, pivot tables, VLOOKUPs) and Gmail preferred
Basic math and spelling proficiency
Ability to work and thrive in a team atmosphere
Education/Skills Experience Desired:
High School or equivalent
College degree preferred
1–2 years’ experience in field or related area preferred but not required
Great for individuals with a Sales, Hospitality, or Customer Service background
Must be a go‑getter and very personable while having patience with the process
Possess strong analytical and problem‑solving skills
Seniority level:
Entry level
Employment type:
Other
Job function:
Administrative
Industries:
Events Services
#J-18808-Ljbffr
Hours: 7.5 hrs/day
General Purpose/Summary of Job:
The Event Planning Coordinator will be responsible for executing logistics for medical education events and ensuring that commitments are met on schedule and within budget. In addition, Event Planning Coordinators are also responsible for:
Performing a variety of intricate planning tasks related to identifying and scheduling all aspects of the event including location, guest speakers, food, equipment, speaker travel needs, and more. Maintaining consistent communication with sales representatives, faculty, and internal staff throughout the meeting planning process. This position coordinates the events from start to finish and post‑event reconciliation.
Primary Duties and Responsibilities:
Database management – manage promotional educational programs within the proprietary events management platform
Budget management – assist customer representatives within their program planning budget to ensure they meet client business rules and guidelines
Select or confirm venue, menu, audiovisual, and air/ground transportation arrangements
Coordinate payment with venues/caterers and any other vendors
Frequent daily communication with sales representatives and faculty as needed
Review all venue contracts for accuracy/ensure client compliance requirements are met
Ensure all meeting materials are complete and accurate
Work closely with other team members to ensure successful execution of meetings
Adhere to various policies (i.e., confidentiality, sensitive communication, intellectual property)
Effectively manage high volume of meetings while also responding to emails and phone calls
Be available to cover after‑hours phone line 5 PM–midnight on a rotated basis (weeks selected by coordinator)
Competency Requirements:
Positive attitude at all times and the ability to work with a team and maintain a “Whatever it Takes” attitude
Ability to boost team morale
Ability to take constructive feedback and adjust in order to progress forward
Ability to communicate clearly with management via email or in person
Excellent interpersonal, customer service and organizational skills
Exceptional attention to detail
Professional and clear oral and written communication AND etiquette skills to successfully manage high phone and email volume
Demonstrate ability to work in a fast‑paced environment, changing planning activities and/or multitasking often to meet fluctuating client/company priorities
Ability to take on additional ad hoc tasks as needed to support the team without complaint
Ability to work flexible schedules and/or extended hours to meet clients’ business needs
Maintain productivity while performing repetitive planning tasks every day
Proficiency in MS‑Office, Word, Excel (e.g., financial calculations, pivot tables, VLOOKUPs) and Gmail preferred
Basic math and spelling proficiency
Ability to work and thrive in a team atmosphere
Education/Skills Experience Desired:
High School or equivalent
College degree preferred
1–2 years’ experience in field or related area preferred but not required
Great for individuals with a Sales, Hospitality, or Customer Service background
Must be a go‑getter and very personable while having patience with the process
Possess strong analytical and problem‑solving skills
Seniority level:
Entry level
Employment type:
Other
Job function:
Administrative
Industries:
Events Services
#J-18808-Ljbffr