Administrative Specialist II

Job Title: Administrative Specialist II Division: Division of Substance Abuse and Mental Health (DSAMH) Bureau/Unit: Office of the Director – Executive Programs & Grant Administration (EPGA) Location: Springer Building, New Castle County, DE Work Mode: Onsite Schedule: Monday–Friday, 8:00 AM–4:00 PM (37.5 hours/week) Contract Duration: 1 Year Pay Rate: $17.00/hour (W2) Position Summary The Administrative Specialist II provides comprehensive administrative and operational support to the Executive Programs and Grant Administration (EPGA) Unit within DSAMH. This role primarily supports Statewide Opioid Response (SOR) grant-funded programs and assists with documentation, communications, meeting coordination, and day-to-day administrative operations to ensure efficient program execution. This position is ideal for a detail-oriented administrative professional who thrives in a fast-paced, mission-driven public health environment. Key Responsibilities Provide full-spectrum administrative support to SOR grant-funded teams and EPGA leadership Create, edit, and maintain documents, spreadsheets, databases, and presentations Manage and monitor shared resource mailboxes for the Opioid Response Team, including researching inquiries and responding appropriately Administer listservs and distribution lists Coordinate and “staff” meetings for SOR grants, Opioid Response Teams, and assigned cross-agency councils or committees Prepare meeting materials, agendas, notes, and follow-up documentation Assist with staff onboarding activities and orientation materials Support the development, maintenance, and documentation of Standard Operating Procedures (SOPs) Maintain organized electronic and physical filing systems Perform additional administrative and operational duties as assigned Required Qualifications Advanced or expert proficiency in Microsoft Office products, including: Word, Excel, PowerPoint, Outlook SharePoint, Teams, Publisher Strong organizational and time-management skills Excellent written and verbal communication skills Ability to manage multiple priorities with attention to detail Professional discretion when handling sensitive or confidential information Preferred Qualifications Experience supporting executive-level staff or program teams Experience working with grants, public-sector programs, or healthcare-related initiatives Familiarity with meeting coordination, mailbox management, and SOP documentation Prior experience in a government or public health setting Why Join DSAMH This role supports Delaware’s critical opioid response efforts and provides the opportunity to contribute directly to meaningful public health initiatives while working alongside experienced professionals in a collaborative environment. How to Apply Please attach your updated resume and send it to the contact details below: Yashika Jaint Senior Healthcare Recruiter Direct: 510-400-6494 Aroha Technologies Inc.