NYU Langone Hospitals
Overview
NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained physicians and scientists who have helped shape medical history. An integral part of NYU Langone Health, the school is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge. For more information, visit med.nyu.edu and connect with us on professional and social platforms. Position Summary
We have an exciting opportunity to join our team as a Senior Grants Specialist. The role will serve as a senior grants specialist and act as a point person to ensure performance, customer service, assignment coverage, and competencies meet department goals. Responsibilities include both pre-award and post-award activities, including complex proposal review, electronic grant submission, and award processing for grant programs. The position participates in all pre- and post-award grant processes; provides training for SPA and department support staff; organizes funding opportunities; and reviews and maintains budgets and records to ensure compliance with NYU School of Medicine standards, regulations, and guidelines. Institutional sign-off on electronic proposals and grant-related correspondence is required. Work is performed with minimal supervision. Job Responsibilities
Demonstrates knowledge of the organization's Service Standards and incorporates them into the performance of duties. Serves as expert for SPA regarding information including but not limited to complex grant and research policies and procedures, including federal regulations and internal NYULMC policies and procedures. Ensures that internal procedures for maintaining grant tracking, timely processing, and reporting are followed. Coordinates and assists others in the preparation and review of proposals and contracts related to complex grants, in compliance with regulations and applicable federal, state, and local laws and regulations. Electronically submits grant and fellowship applications to external sponsors on behalf of the institution. Coordinates work activities in conjunction with the Director and Assistant Director. Serves as liaison with external funding agency staff on grant-related administrative issues throughout the life of the grant, including submission and post-award processes. Identifies grant opportunities, applies for, administers, and coordinates the administration of federal, state, and local grant awards in accordance with applicable standards, regulations, and guidelines. Reviews external proposal budgets and certifications; ensures compliance with NYU School of Medicine and federal policies and procedures. Coordinates contract, award, and subcontract negotiations with contract specialists and departments administering the award. Allocates award budgets; maintains budgets for programs; maintains all official award records. Provides pre- and post-award general support; troubleshoots internal and external grant/contract system implementation. Coordinates with department management requests for indirect cost waivers, cost sharing, and other requests requiring administrative approval. Maintains all records for the grant activity in the portfolio. Audits, monitors, and schedules reports of grant activities; processes transaction corrections, reallocations, and other related activities. Organizes and leads workshops and small group sessions to train research administration staff in various aspects of research administration. Works with technical staff on system enhancements and modifications; identifies and resolves technical and functional problems. Minimum Qualifications
Bachelor's degree; minimum of 2 years' relevant experience in a research or academic environment. Experience with scientific grants preparation. Knowledge of grant funding policies and procedures and applicable local, state, federal, and School regulations. Ability to communicate effectively, both verbally and in writing. Knowledge of restricted fund accounting principles, procedures, and standards; proficiency with personal computers and database management. Knowledge of federal, state, and/or community funding sources and mechanisms; ability to analyze and interpret financial data and prepare financial reports, statements, or projections. Ability to provide technical advice and information to staff. Knowledge of current developments and trends in grant proposals. Preferred Qualifications
A master's degree and five years of grants administration or other relevant experience; a Certified Research Administrator certificate or other professional relevant certification; proficiency with electronic grant submission systems and sponsor electronic research administration (eRA) systems are preferred. Qualified candidates must be able to effectively communicate with all levels of the organization. NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. Applications are to be completed online. View Know Your Rights: Workplace discrimination is illegal.
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NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained physicians and scientists who have helped shape medical history. An integral part of NYU Langone Health, the school is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge. For more information, visit med.nyu.edu and connect with us on professional and social platforms. Position Summary
We have an exciting opportunity to join our team as a Senior Grants Specialist. The role will serve as a senior grants specialist and act as a point person to ensure performance, customer service, assignment coverage, and competencies meet department goals. Responsibilities include both pre-award and post-award activities, including complex proposal review, electronic grant submission, and award processing for grant programs. The position participates in all pre- and post-award grant processes; provides training for SPA and department support staff; organizes funding opportunities; and reviews and maintains budgets and records to ensure compliance with NYU School of Medicine standards, regulations, and guidelines. Institutional sign-off on electronic proposals and grant-related correspondence is required. Work is performed with minimal supervision. Job Responsibilities
Demonstrates knowledge of the organization's Service Standards and incorporates them into the performance of duties. Serves as expert for SPA regarding information including but not limited to complex grant and research policies and procedures, including federal regulations and internal NYULMC policies and procedures. Ensures that internal procedures for maintaining grant tracking, timely processing, and reporting are followed. Coordinates and assists others in the preparation and review of proposals and contracts related to complex grants, in compliance with regulations and applicable federal, state, and local laws and regulations. Electronically submits grant and fellowship applications to external sponsors on behalf of the institution. Coordinates work activities in conjunction with the Director and Assistant Director. Serves as liaison with external funding agency staff on grant-related administrative issues throughout the life of the grant, including submission and post-award processes. Identifies grant opportunities, applies for, administers, and coordinates the administration of federal, state, and local grant awards in accordance with applicable standards, regulations, and guidelines. Reviews external proposal budgets and certifications; ensures compliance with NYU School of Medicine and federal policies and procedures. Coordinates contract, award, and subcontract negotiations with contract specialists and departments administering the award. Allocates award budgets; maintains budgets for programs; maintains all official award records. Provides pre- and post-award general support; troubleshoots internal and external grant/contract system implementation. Coordinates with department management requests for indirect cost waivers, cost sharing, and other requests requiring administrative approval. Maintains all records for the grant activity in the portfolio. Audits, monitors, and schedules reports of grant activities; processes transaction corrections, reallocations, and other related activities. Organizes and leads workshops and small group sessions to train research administration staff in various aspects of research administration. Works with technical staff on system enhancements and modifications; identifies and resolves technical and functional problems. Minimum Qualifications
Bachelor's degree; minimum of 2 years' relevant experience in a research or academic environment. Experience with scientific grants preparation. Knowledge of grant funding policies and procedures and applicable local, state, federal, and School regulations. Ability to communicate effectively, both verbally and in writing. Knowledge of restricted fund accounting principles, procedures, and standards; proficiency with personal computers and database management. Knowledge of federal, state, and/or community funding sources and mechanisms; ability to analyze and interpret financial data and prepare financial reports, statements, or projections. Ability to provide technical advice and information to staff. Knowledge of current developments and trends in grant proposals. Preferred Qualifications
A master's degree and five years of grants administration or other relevant experience; a Certified Research Administrator certificate or other professional relevant certification; proficiency with electronic grant submission systems and sponsor electronic research administration (eRA) systems are preferred. Qualified candidates must be able to effectively communicate with all levels of the organization. NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. Applications are to be completed online. View Know Your Rights: Workplace discrimination is illegal.
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