Vaco
Our client is a well-established, Fortune 500 technology-enabled financial services organization experiencing ongoing growth and transformation. The company fosters a collaborative and dynamic culture with strong leadership and opportunities to impact enterprise-level accounting operations.
The Assistant Vice President (AVP), Cash Reconciliation is a senior leadership position within Finance & Operations, accountable for the oversight of daily cash and asset reconciliation functions and for ensuring full compliance with SEC Rule 15c3-3 (Customer Protection Rule).
This role is integral to protecting the firm’s financial and regulatory standing. The AVP leads complex reconciliation and reserve activities, oversees the daily Customer Reserve Calculation, strengthens governance and internal controls, and partners closely with Treasury, Accounting, Compliance, Risk, and Technology. The position requires deep technical expertise, strong regulatory acumen, and proven people leadership in a high-volume broker‑dealer environment.
Key Responsibilities Cash & Asset Reconciliation
Direct the end-to-end daily reconciliation of cash, clearing, suspense accounts, and asset positions across custodians and trading platforms
Review, investigate, and resolve breaks, exceptions, and aged items in line with internal policies and FINRA/SEC requirements
Oversee interest activity, corporate actions, and other cash-related movements
Daily Customer Reserve Calculation (SEC Rule 15c3-3)
Oversee the preparation, review, and validation of the daily Customer Reserve Formula calculation to ensure regulatory compliance
Validate segregation requirements, debit/credit calculations, and proprietary balance treatments
Partner with Treasury, Accounting, and Regulatory Reporting to ensure timely funding and release of Reserve Bank Accounts
Ensure robust documentation, approvals, controls, and audit support for reserve processes
Identify, elevate, and remediate discrepancies, system issues, or calculation variances
Accounting & Month-End Close
Review and approve journal entries, including cash reclassifications and interest accruals (daily/monthly)
Perform monthly account certifications and balance sheet reconciliations
Provide monthly and quarterly balance sheet and income statement variance analysis
Support internal and external audit engagements
Governance, Controls & Compliance
Maintain and enhance internal controls supporting cash, asset, and reserve operations
Partner with Internal Audit, Compliance, and Risk during audits, examinations, and regulatory inquiries
Ensure ongoing adherence to SEC, FINRA, and internal policy requirements
Team Leadership & Talent Development
Lead, mentor, and develop a team of reconciliation analysts and senior specialists
Allocate resources to meet critical daily processing and regulatory deadlines
Promote a culture of accuracy, accountability, risk awareness, and continuous improvement
Systems & Process Optimization
Drive automation and operational efficiencies across reconciliation and reserve workflows
Lead UAT efforts, system enhancements, data validation initiatives, and performance improvements
Collaborate with Technology to perform root‑cause analysis and resolve system‑related issues
Reporting & Stakeholder Engagement
Deliver daily, weekly, and monthly reconciliation and reserve reporting to senior leadership
Escalate material reconciliation issues or reserve variances that pose financial or regulatory risk
Support regulatory filings and financial reporting requirements
Desired Background
Bachelor's or Master's degree in Finance, Accounting, Business, or a related discipline
8+ years of experience in finance, accounting, cash reconciliation, broker‑dealer operations, or financial controls
Series 99 license (or ability to obtain within 120 days of hire)
Expertise in SEC Rule 15c3-3 and broker‑dealer regulatory requirements
Demonstrated experience leading teams or managing senior‑level analysts
Advanced Excel proficiency and experience with reconciliation platforms
Experience with Oracle, BETA, Kyriba, or similar broker‑dealer systems preferred
Prior ownership of Customer Reserve Calculations a plus
CPA or other relevant professional certifications a plus
Proven experience driving automation, process improvements, and operational scalability
Equal Employment Opportunity Statement Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign‑born residents, and veterans to apply.
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com.
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
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The Assistant Vice President (AVP), Cash Reconciliation is a senior leadership position within Finance & Operations, accountable for the oversight of daily cash and asset reconciliation functions and for ensuring full compliance with SEC Rule 15c3-3 (Customer Protection Rule).
This role is integral to protecting the firm’s financial and regulatory standing. The AVP leads complex reconciliation and reserve activities, oversees the daily Customer Reserve Calculation, strengthens governance and internal controls, and partners closely with Treasury, Accounting, Compliance, Risk, and Technology. The position requires deep technical expertise, strong regulatory acumen, and proven people leadership in a high-volume broker‑dealer environment.
Key Responsibilities Cash & Asset Reconciliation
Direct the end-to-end daily reconciliation of cash, clearing, suspense accounts, and asset positions across custodians and trading platforms
Review, investigate, and resolve breaks, exceptions, and aged items in line with internal policies and FINRA/SEC requirements
Oversee interest activity, corporate actions, and other cash-related movements
Daily Customer Reserve Calculation (SEC Rule 15c3-3)
Oversee the preparation, review, and validation of the daily Customer Reserve Formula calculation to ensure regulatory compliance
Validate segregation requirements, debit/credit calculations, and proprietary balance treatments
Partner with Treasury, Accounting, and Regulatory Reporting to ensure timely funding and release of Reserve Bank Accounts
Ensure robust documentation, approvals, controls, and audit support for reserve processes
Identify, elevate, and remediate discrepancies, system issues, or calculation variances
Accounting & Month-End Close
Review and approve journal entries, including cash reclassifications and interest accruals (daily/monthly)
Perform monthly account certifications and balance sheet reconciliations
Provide monthly and quarterly balance sheet and income statement variance analysis
Support internal and external audit engagements
Governance, Controls & Compliance
Maintain and enhance internal controls supporting cash, asset, and reserve operations
Partner with Internal Audit, Compliance, and Risk during audits, examinations, and regulatory inquiries
Ensure ongoing adherence to SEC, FINRA, and internal policy requirements
Team Leadership & Talent Development
Lead, mentor, and develop a team of reconciliation analysts and senior specialists
Allocate resources to meet critical daily processing and regulatory deadlines
Promote a culture of accuracy, accountability, risk awareness, and continuous improvement
Systems & Process Optimization
Drive automation and operational efficiencies across reconciliation and reserve workflows
Lead UAT efforts, system enhancements, data validation initiatives, and performance improvements
Collaborate with Technology to perform root‑cause analysis and resolve system‑related issues
Reporting & Stakeholder Engagement
Deliver daily, weekly, and monthly reconciliation and reserve reporting to senior leadership
Escalate material reconciliation issues or reserve variances that pose financial or regulatory risk
Support regulatory filings and financial reporting requirements
Desired Background
Bachelor's or Master's degree in Finance, Accounting, Business, or a related discipline
8+ years of experience in finance, accounting, cash reconciliation, broker‑dealer operations, or financial controls
Series 99 license (or ability to obtain within 120 days of hire)
Expertise in SEC Rule 15c3-3 and broker‑dealer regulatory requirements
Demonstrated experience leading teams or managing senior‑level analysts
Advanced Excel proficiency and experience with reconciliation platforms
Experience with Oracle, BETA, Kyriba, or similar broker‑dealer systems preferred
Prior ownership of Customer Reserve Calculations a plus
CPA or other relevant professional certifications a plus
Proven experience driving automation, process improvements, and operational scalability
Equal Employment Opportunity Statement Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign‑born residents, and veterans to apply.
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com.
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
#J-18808-Ljbffr