ROME GROUP
Assistant Director of Advancement & Alumni Relations
ROME GROUP, Saint Louis, Missouri, United States, 63146
New City School is seeking a strategic, relationship-focused, and highly organized
Assistant Director of Advancement & Alumni Relations
to join our Advancement team. This full-time role plays a vital part in strengthening connections with families, alumni, volunteers, and donors while supporting the school’s fundraising priorities and community engagement efforts.
Working closely with the Director of Advancement, the Assistant Director supports major fundraising initiatives, including the New City Fund and capital campaign, while providing leadership for alumni relations, volunteer coordination, events, and Family Association partnerships. This position offers an opportunity to make a meaningful impact within a collaborative, mission-driven school community.
KEY RESPONSIBILITIES Fundraising & Advancement Support (35%)
Collaborate with the Director of Advancement to implement annual fundraising strategies, including the New City Fund, capital campaign initiatives, and other strategic projects.
Provide project management, logistical support, and communications assistance for the capital campaign, including donor engagement and volunteer committee facilitation.
Support stewardship and recognition initiatives for donors, sponsors, and volunteers.
Provide oversight of donor database and fundraising systems (currently Blackbaud Raiser’s Edge, Square, and other mobile bidding platforms) to ensure effective use and accuracy; serve as a cross‑trained back‑up for database processes.
Alumni Relations & Communications (25%)
Develop and implement strategies to strengthen alumni and alumni parent engagement through communications, events, and networking.
Collect and share alumni stories for school publications, website, and marketing purposes.
Cultivate alumni volunteers and ambassadors to support school initiatives and events.
Maintain accurate alumni records for newsletters, publications, social media, and other communications.
Provide support for website management and other school communications related to advancement, alumni, and events.
Event Management (15%)
Lead planning and execution of key school and advancement events, including the Annual Auction, Trivia Night, Grandfriends Day, Fall Festival, Senior Send‑Off, Year‑End Picnic, and Graduation. Manage logistics, timelines, and volunteer coordination for events, including post‑event evaluation.
Ensure event communications and branding align with school standards and advancement goals.
Family Association Leadership (10%)
Serve as the primary staff liaison to the New City School Family Association (FA).
Support Family Association leadership, committees, and activities; coordinate volunteer efforts and event participation.
Responsible for managing the merchandising, sales, and marketing of New City School branded merchandise, for both online and in‑person purchases.
Provide administrative and logistical support for meetings, initiatives, and school‑wide events.
Volunteer Coordination (10%)
Identify, recruit, train, and support volunteers for advancement and school initiatives.
Ensure volunteers feel informed, recognized, and connected to New City School’s mission.
Administrative & Office Support (5%)
Assist with preparation and coordination for Board of Trustees and Development Committee meetings, including scheduling, materials preparation, and note‑taking.
Respond to inquiries from donors, alumni, families, and volunteers professionally and promptly.
Support the Director of Advancement with special projects and initiatives as needed.
QUALIFICATIONS
Bachelor’s degree required.
Minimum of five years of administrative, development/fundraising experience in an independent school, nonprofit, or similar organization.
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace; strong aptitude in Microsoft Excel required.
Experience in database management for desktop and cloud‑based platforms (especially Raiser’s Edge NXT or similar fundraising software) highly preferred.
Experience with mobile bidding and event management software preferred.
Prior volunteer management and special event experience required.
Ability to work additional hours as needed, including morning/evening meetings and special events.
Occasional local travel for off‑site meetings and office errands related to advancement operations.
Strong organizational skills, attention to detail, and ability to manage multiple projects simultaneously.
Excellent written and verbal communication skills and a collaborative, team‑oriented approach.
WORK ENVIRONMENT AND BENEFITS New City School offers a comprehensive benefits package, including health insurance, retirement contributions, and paid time off.
HOW TO APPLY Qualified candidates should send a letter of interest and resume in one PDF to: Dee Harvill, Director of Advancement at dharvill@newcityschool.org. Please include “Assistant Director of Advancement & Alumni Relations” in the subject line.
ABOUT NEW CITY SCHOOL New City School is a leading independent school located in St. Louis’ historic Central West End neighborhood, enrolling approximately 340 students from age 3 through 6th grade. Our teachers provide an education that is both challenging and developmentally appropriate, empowering children to become active and engaged learners.
Our Mission New City School inspires children to engage joyfully in learning and achieve academic excellence while cultivating their personal strengths and passions. We empower our students to build community and advocate for a more just and equitable world.
Commitment to Diversity, Equity, Inclusion, and Justice At New City School, we recognize a diverse faculty and staff is a strength that impacts and enhances all aspects of our school. We celebrate our inclusive school environment and are eager to accept applications from candidates of all backgrounds and perspectives. New City School does not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status in any of its activities, hiring practices or operations.
#J-18808-Ljbffr
Assistant Director of Advancement & Alumni Relations
to join our Advancement team. This full-time role plays a vital part in strengthening connections with families, alumni, volunteers, and donors while supporting the school’s fundraising priorities and community engagement efforts.
Working closely with the Director of Advancement, the Assistant Director supports major fundraising initiatives, including the New City Fund and capital campaign, while providing leadership for alumni relations, volunteer coordination, events, and Family Association partnerships. This position offers an opportunity to make a meaningful impact within a collaborative, mission-driven school community.
KEY RESPONSIBILITIES Fundraising & Advancement Support (35%)
Collaborate with the Director of Advancement to implement annual fundraising strategies, including the New City Fund, capital campaign initiatives, and other strategic projects.
Provide project management, logistical support, and communications assistance for the capital campaign, including donor engagement and volunteer committee facilitation.
Support stewardship and recognition initiatives for donors, sponsors, and volunteers.
Provide oversight of donor database and fundraising systems (currently Blackbaud Raiser’s Edge, Square, and other mobile bidding platforms) to ensure effective use and accuracy; serve as a cross‑trained back‑up for database processes.
Alumni Relations & Communications (25%)
Develop and implement strategies to strengthen alumni and alumni parent engagement through communications, events, and networking.
Collect and share alumni stories for school publications, website, and marketing purposes.
Cultivate alumni volunteers and ambassadors to support school initiatives and events.
Maintain accurate alumni records for newsletters, publications, social media, and other communications.
Provide support for website management and other school communications related to advancement, alumni, and events.
Event Management (15%)
Lead planning and execution of key school and advancement events, including the Annual Auction, Trivia Night, Grandfriends Day, Fall Festival, Senior Send‑Off, Year‑End Picnic, and Graduation. Manage logistics, timelines, and volunteer coordination for events, including post‑event evaluation.
Ensure event communications and branding align with school standards and advancement goals.
Family Association Leadership (10%)
Serve as the primary staff liaison to the New City School Family Association (FA).
Support Family Association leadership, committees, and activities; coordinate volunteer efforts and event participation.
Responsible for managing the merchandising, sales, and marketing of New City School branded merchandise, for both online and in‑person purchases.
Provide administrative and logistical support for meetings, initiatives, and school‑wide events.
Volunteer Coordination (10%)
Identify, recruit, train, and support volunteers for advancement and school initiatives.
Ensure volunteers feel informed, recognized, and connected to New City School’s mission.
Administrative & Office Support (5%)
Assist with preparation and coordination for Board of Trustees and Development Committee meetings, including scheduling, materials preparation, and note‑taking.
Respond to inquiries from donors, alumni, families, and volunteers professionally and promptly.
Support the Director of Advancement with special projects and initiatives as needed.
QUALIFICATIONS
Bachelor’s degree required.
Minimum of five years of administrative, development/fundraising experience in an independent school, nonprofit, or similar organization.
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace; strong aptitude in Microsoft Excel required.
Experience in database management for desktop and cloud‑based platforms (especially Raiser’s Edge NXT or similar fundraising software) highly preferred.
Experience with mobile bidding and event management software preferred.
Prior volunteer management and special event experience required.
Ability to work additional hours as needed, including morning/evening meetings and special events.
Occasional local travel for off‑site meetings and office errands related to advancement operations.
Strong organizational skills, attention to detail, and ability to manage multiple projects simultaneously.
Excellent written and verbal communication skills and a collaborative, team‑oriented approach.
WORK ENVIRONMENT AND BENEFITS New City School offers a comprehensive benefits package, including health insurance, retirement contributions, and paid time off.
HOW TO APPLY Qualified candidates should send a letter of interest and resume in one PDF to: Dee Harvill, Director of Advancement at dharvill@newcityschool.org. Please include “Assistant Director of Advancement & Alumni Relations” in the subject line.
ABOUT NEW CITY SCHOOL New City School is a leading independent school located in St. Louis’ historic Central West End neighborhood, enrolling approximately 340 students from age 3 through 6th grade. Our teachers provide an education that is both challenging and developmentally appropriate, empowering children to become active and engaged learners.
Our Mission New City School inspires children to engage joyfully in learning and achieve academic excellence while cultivating their personal strengths and passions. We empower our students to build community and advocate for a more just and equitable world.
Commitment to Diversity, Equity, Inclusion, and Justice At New City School, we recognize a diverse faculty and staff is a strength that impacts and enhances all aspects of our school. We celebrate our inclusive school environment and are eager to accept applications from candidates of all backgrounds and perspectives. New City School does not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status in any of its activities, hiring practices or operations.
#J-18808-Ljbffr