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Job no:
538342
Work type:
Staff Full-Time
Location:
Main Campus (Gainesville, FL)
Categories:
Advancement, Veteran's Preference Eligible
Department:
50010000 - AD-VP ADVANCEMENT
Classification Title:
Specialist, Gifts & Records
High school diploma or equivalent and two years of relevant experience.
Job Description:
The Gifts & Records Specialist is a highly visible and responsible position that provides independent judgment and critical thinking for the management of corporate matching gift claims. Reporting to the Associate Director of Gifts & Records, this position will disseminate information to the Gifts & Records team and serve as a unit resource for databases, websites, word processing, reporting, policies, and procedures.
Gift Matching Management
Compile, analyze, and manage all corporate matching gift claim forms and corporate matching gift checks received by UF Advancement, including researching employment status and updating the CRM.
Monitor matching gift program websites to confirm donor online match requests.
Contact corporate matching gift centers when necessary to ensure the accuracy of our data, resolve problems, locate donor information, and follow up on outstanding claims.
Serve as a unit contact and liaison with Prospect Management, Research, and Analysis, Corporate and Foundation Relations, and Annual Giving to enhance the fundraising efforts of UF’s corporate matching gift program.
Advise donors in writing of incomplete or rejected matching gift claims; oversee the provision of administrative services and the resolution of problems and inquiries.
Serve as a unit contact and liaison for other unit departments that process their own corporate matching gift claim forms, e.g., Gator Boosters, Law Center Association, and WUFT.
Enter and reconcile matching gifts into the CRM.
Biographical Data Entry & Quality Assurance
Verify and update biographical/entity information in the CRM per gift batches, alumni memberships, Annual Giving, emails, unit requests, Phonathon reports, obituary registries, data services and special projects.
Create new entities, both individual and corporate, within the CRM.
Assist in all Biographical Services projects requiring advanced data processing.
Utilize the internet and other online tools to research information to accurately update biographical records.
Preserve the data integrity of constituent and gift information.
Handle complex record functions, such as the creation of Headquarters records and merging corporate entities.
Leadership
Disseminate information to Gifts & Records team and serve as a unit resource for databases, websites, word processing, reporting, policies, and procedures.
Execute best practices in Gifts and Records, office systems, practices, files and record keeping, and effective use of all resources and tools.
Maintain a high level of confidentiality when receiving and maintaining sensitive information.
Ensure Gifts & Records team remains in compliance with federal and state laws, rules and regulations, and University policies and procedures.
Commitment to customer service with the ability to build productive relationships with internal and external stakeholders, resolving complex issues.
Serve as subject matter expert for Gifts and Records team in the areas of matching gift claims.
Evaluate processes and procedures, making recommendations and adjustments as needed in coordination with the Associate Director.
Oversee donor mailbox by corresponding directly with donors and delegating emails to units better suited to respond.
Assist other departmental areas of need during high‑volume periods by processing manual gift batches in the CRM.
Fiscal Management
Check for quality assurance including, but not limited to, maintaining timely workflows and generating reports.
Analyze and code third‑party checks, such as donor advised funds, to ensure correct booking and advise on donor notification.
Up to $19.64 per hour; commensurate with education and experience.
The University of Florida offers a competitive benefits package including:
Affordable State Health Plans (National Coverage): Medical, dental, and vision insurance
Comprehensive Coverage: Life and disability insurance
Secure Retirement Options: Generous plans to safeguard your future
Paid Time Off: Including 11 paid holidays, as well as family, sick, and vacation leave
Professional and Personal Growth: Opportunities through UF Training & Organization Development, leadership development, LinkedIn Learning, and more
Tuition Assistance: Benefit from the UF Employee Education Program
PSLF Eligibility: We are a Public Service Loan Forgiveness eligible employer
Clickhere to learn more about UF’s complete benefit offerings.
Special Instructions to Applicants In order to be considered, you must upload your cover letter, resume, and three references.
Application must be submitted by 11:55 p.m. (ET) of the posting end date. Work visa sponsorship is not available for this position.
This position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.
Health Assessment Required: No
Advertised: 07 Jan 2026 Eastern Standard Time
Applications close: 14 Jan 2026 Eastern Standard Time
The University of Florida is an Equal Employment Opportunity Employer.
We will email you new jobs that match this search.
#J-18808-Ljbffr
Job no:
538342
Work type:
Staff Full-Time
Location:
Main Campus (Gainesville, FL)
Categories:
Advancement, Veteran's Preference Eligible
Department:
50010000 - AD-VP ADVANCEMENT
Classification Title:
Specialist, Gifts & Records
High school diploma or equivalent and two years of relevant experience.
Job Description:
The Gifts & Records Specialist is a highly visible and responsible position that provides independent judgment and critical thinking for the management of corporate matching gift claims. Reporting to the Associate Director of Gifts & Records, this position will disseminate information to the Gifts & Records team and serve as a unit resource for databases, websites, word processing, reporting, policies, and procedures.
Gift Matching Management
Compile, analyze, and manage all corporate matching gift claim forms and corporate matching gift checks received by UF Advancement, including researching employment status and updating the CRM.
Monitor matching gift program websites to confirm donor online match requests.
Contact corporate matching gift centers when necessary to ensure the accuracy of our data, resolve problems, locate donor information, and follow up on outstanding claims.
Serve as a unit contact and liaison with Prospect Management, Research, and Analysis, Corporate and Foundation Relations, and Annual Giving to enhance the fundraising efforts of UF’s corporate matching gift program.
Advise donors in writing of incomplete or rejected matching gift claims; oversee the provision of administrative services and the resolution of problems and inquiries.
Serve as a unit contact and liaison for other unit departments that process their own corporate matching gift claim forms, e.g., Gator Boosters, Law Center Association, and WUFT.
Enter and reconcile matching gifts into the CRM.
Biographical Data Entry & Quality Assurance
Verify and update biographical/entity information in the CRM per gift batches, alumni memberships, Annual Giving, emails, unit requests, Phonathon reports, obituary registries, data services and special projects.
Create new entities, both individual and corporate, within the CRM.
Assist in all Biographical Services projects requiring advanced data processing.
Utilize the internet and other online tools to research information to accurately update biographical records.
Preserve the data integrity of constituent and gift information.
Handle complex record functions, such as the creation of Headquarters records and merging corporate entities.
Leadership
Disseminate information to Gifts & Records team and serve as a unit resource for databases, websites, word processing, reporting, policies, and procedures.
Execute best practices in Gifts and Records, office systems, practices, files and record keeping, and effective use of all resources and tools.
Maintain a high level of confidentiality when receiving and maintaining sensitive information.
Ensure Gifts & Records team remains in compliance with federal and state laws, rules and regulations, and University policies and procedures.
Commitment to customer service with the ability to build productive relationships with internal and external stakeholders, resolving complex issues.
Serve as subject matter expert for Gifts and Records team in the areas of matching gift claims.
Evaluate processes and procedures, making recommendations and adjustments as needed in coordination with the Associate Director.
Oversee donor mailbox by corresponding directly with donors and delegating emails to units better suited to respond.
Assist other departmental areas of need during high‑volume periods by processing manual gift batches in the CRM.
Fiscal Management
Check for quality assurance including, but not limited to, maintaining timely workflows and generating reports.
Analyze and code third‑party checks, such as donor advised funds, to ensure correct booking and advise on donor notification.
Up to $19.64 per hour; commensurate with education and experience.
The University of Florida offers a competitive benefits package including:
Affordable State Health Plans (National Coverage): Medical, dental, and vision insurance
Comprehensive Coverage: Life and disability insurance
Secure Retirement Options: Generous plans to safeguard your future
Paid Time Off: Including 11 paid holidays, as well as family, sick, and vacation leave
Professional and Personal Growth: Opportunities through UF Training & Organization Development, leadership development, LinkedIn Learning, and more
Tuition Assistance: Benefit from the UF Employee Education Program
PSLF Eligibility: We are a Public Service Loan Forgiveness eligible employer
Clickhere to learn more about UF’s complete benefit offerings.
Special Instructions to Applicants In order to be considered, you must upload your cover letter, resume, and three references.
Application must be submitted by 11:55 p.m. (ET) of the posting end date. Work visa sponsorship is not available for this position.
This position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.
Health Assessment Required: No
Advertised: 07 Jan 2026 Eastern Standard Time
Applications close: 14 Jan 2026 Eastern Standard Time
The University of Florida is an Equal Employment Opportunity Employer.
We will email you new jobs that match this search.
#J-18808-Ljbffr