Concordia University, Wisconsin
Student Records Specialist
Concordia University, Wisconsin, Mequon, Wisconsin, United States, 53097
Concordia is a Lutheran higher education community committed to helping students develop in mind, body, and spirit for service to Christ in the Church and in the world.
Position Summary The Student Records Specialist works to ensure the efficient and effective functioning of the Registrar's Office. This position manages the Registrar's Office on the Mequon campus. The individual will directly be responsible for maintaining and updating the academic records for all students, managing athletic eligibility reporting, and National Student Clearinghouse enrollment reporting. Familiarity of university policy, procedure along with academic guidelines are essential components of this position.
Job Duties & Responsibilities
Manage athletic eligibility reporting
Manage National Student Clearinghouse enrollment reporting including verifying enrollment and loan deferments
Responsible for all Banner student functions, including registration, maintaining data integrity, curriculum and self‑service web functions
Update student curriculum
Responsible for e‑transcript processing
Hire, manage and train student workers
Oversee all student services and requests, including managing Registrar Office email, phone and front desk traffic
Responsible for updating student forms and resources on the portal and web site
Oversee updates to the Xtender database via scanning and uploading student record documents
Maintain current and historical student records
Responsible for student FERPA forms
Assist students with billing inquiries as it relates to student coding and registration
Comply with all procedures, guidelines and laws/regulations, including but not limited to those related to document retention and destruction, FERPA and confidentiality
May perform other related duties as assigned
Knowledge, Skills, & Abilities
Familiarity with student information databases, particularly Ellucian Banner and Degree Works
Proficient with Microsoft Office including Access, Excel, Word and Outlook
Ability to work independently and as part of a team
Ability to work with numbers and forms, including data entry
Excellent attention to detail
Able to deal with interruptions and work in a fast‑paced office environment
Excellent communication skills written and oral
Maintain a high level of confidentiality
Physical Demands/Equipment Education & Experience A bachelor's degree is required, with at least two years of experience in higher education preferred.
Compensation & Benefits This is a full‑time, exempt (salary) position. The starting wage is dependent upon individual qualifications and experience. Concordia University benefit options include, but are not limited to the following:
Health, Dental and Vision Insurance
Personal Spending Account, Flexible Spending Account, and/or Health Savings Account
Disability and Survivor Plan
Retirement Pension Plan
Retirement 403(b) Savings Plan
Basic Life and Supplemental Life Insurance
Accidental Death and Dismemberment Coverage
Critical Illness and Accident Insurance
Tuition waiver benefits (available for employees and their qualified dependents)
Application Instructions To receive full consideration, all applicants are asked to complete and submit an online employment application through the Concordia University Employment page. To begin, please click the Apply Now section on the job page and then click the Apply For This Position button to begin the application process.
Equal Opportunity Employer It is the policy of CU to provide equal opportunity to all employees and applicants for employment in accordance with all applicable federal, state, and local laws.
The University will not discriminate against or harass any employee or applicant for employment because of race, color, sex, pregnancy, national origin (including ancestry), citizenship status, physical or mental disability, age, marital status, gender, veteran or military status, predisposing genetic characteristics, domestic violence victim status, or any other characteristic protected by federal, state or local laws.
However, CU is an institution of the LCMS and, to the extent allowed by law, CU reserves the right to give preference in employment based on religion. In addition, preference in holding certain employment positions is given to ordained or commissioned ministers of the LCMS. Based on a religious tenet, CU recognizes only male, LCMS ordained Ministers of the Gospel, but recognizes both male and female LCMS Commissioned Ministers of the Gospel.
The Human Resources Department has been appointed to manage the equal employment opportunity program, including all equal employment opportunity activities, as required by federal, state and local agencies. If any employee or applicant for employment believes this policy has been violated, he/she must contact the Director of Human Resources.
Additional Information Concordia University is a HLC accredited, co‑educational, liberal arts school offering more than 72 undergraduate majors, over 35 master’s degree programs, and 5 doctoral programs. There are also a variety of accelerated evening and e-learning programs.
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Position Summary The Student Records Specialist works to ensure the efficient and effective functioning of the Registrar's Office. This position manages the Registrar's Office on the Mequon campus. The individual will directly be responsible for maintaining and updating the academic records for all students, managing athletic eligibility reporting, and National Student Clearinghouse enrollment reporting. Familiarity of university policy, procedure along with academic guidelines are essential components of this position.
Job Duties & Responsibilities
Manage athletic eligibility reporting
Manage National Student Clearinghouse enrollment reporting including verifying enrollment and loan deferments
Responsible for all Banner student functions, including registration, maintaining data integrity, curriculum and self‑service web functions
Update student curriculum
Responsible for e‑transcript processing
Hire, manage and train student workers
Oversee all student services and requests, including managing Registrar Office email, phone and front desk traffic
Responsible for updating student forms and resources on the portal and web site
Oversee updates to the Xtender database via scanning and uploading student record documents
Maintain current and historical student records
Responsible for student FERPA forms
Assist students with billing inquiries as it relates to student coding and registration
Comply with all procedures, guidelines and laws/regulations, including but not limited to those related to document retention and destruction, FERPA and confidentiality
May perform other related duties as assigned
Knowledge, Skills, & Abilities
Familiarity with student information databases, particularly Ellucian Banner and Degree Works
Proficient with Microsoft Office including Access, Excel, Word and Outlook
Ability to work independently and as part of a team
Ability to work with numbers and forms, including data entry
Excellent attention to detail
Able to deal with interruptions and work in a fast‑paced office environment
Excellent communication skills written and oral
Maintain a high level of confidentiality
Physical Demands/Equipment Education & Experience A bachelor's degree is required, with at least two years of experience in higher education preferred.
Compensation & Benefits This is a full‑time, exempt (salary) position. The starting wage is dependent upon individual qualifications and experience. Concordia University benefit options include, but are not limited to the following:
Health, Dental and Vision Insurance
Personal Spending Account, Flexible Spending Account, and/or Health Savings Account
Disability and Survivor Plan
Retirement Pension Plan
Retirement 403(b) Savings Plan
Basic Life and Supplemental Life Insurance
Accidental Death and Dismemberment Coverage
Critical Illness and Accident Insurance
Tuition waiver benefits (available for employees and their qualified dependents)
Application Instructions To receive full consideration, all applicants are asked to complete and submit an online employment application through the Concordia University Employment page. To begin, please click the Apply Now section on the job page and then click the Apply For This Position button to begin the application process.
Equal Opportunity Employer It is the policy of CU to provide equal opportunity to all employees and applicants for employment in accordance with all applicable federal, state, and local laws.
The University will not discriminate against or harass any employee or applicant for employment because of race, color, sex, pregnancy, national origin (including ancestry), citizenship status, physical or mental disability, age, marital status, gender, veteran or military status, predisposing genetic characteristics, domestic violence victim status, or any other characteristic protected by federal, state or local laws.
However, CU is an institution of the LCMS and, to the extent allowed by law, CU reserves the right to give preference in employment based on religion. In addition, preference in holding certain employment positions is given to ordained or commissioned ministers of the LCMS. Based on a religious tenet, CU recognizes only male, LCMS ordained Ministers of the Gospel, but recognizes both male and female LCMS Commissioned Ministers of the Gospel.
The Human Resources Department has been appointed to manage the equal employment opportunity program, including all equal employment opportunity activities, as required by federal, state and local agencies. If any employee or applicant for employment believes this policy has been violated, he/she must contact the Director of Human Resources.
Additional Information Concordia University is a HLC accredited, co‑educational, liberal arts school offering more than 72 undergraduate majors, over 35 master’s degree programs, and 5 doctoral programs. There are also a variety of accelerated evening and e-learning programs.
#J-18808-Ljbffr