University of Wisconsin Madison
Job Summary
Under the supervision of the UW-Madison Travel and Card Team Manager, this position is responsible for reviewing, approving, and advising on Workday Expenses transactions, including expense reports and purchasing card transaction reconciliations. This centrally located position works closely with other Division of Business Services staff and faculty, staff, and leadership from UW-Madison schools, colleges, and auxiliaries.
This is a 1-year terminal appointment with the possibility of being extended or converted to an ongoing appointment based on need and/or funding.
Key Job Responsibilities
Answers advanced fiscal questions and provides information based on set materials and standards to various audiences
Audits or reconciles original purchase documents with payments
Creates general reporting for transactions
Reallocates expenses to appropriate funding strings
Audits or processes advanced transactions and assigns funding codes in accordance with established rules, regulations, and policies
Drafts communications and advanced reports and maintains organization of varied records to provide administrative support within a specified work unit
Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials
Reviews transaction processing internal controls and recommends policies and procedures
Qualifications Required Qualifications:
Experience working with ERP software applications
Experience working with expense reporting/reimbursement
Experience working with purchasing card transaction reconciliation
Experience in higher education accounting
Proficient in using Microsoft Excel
Preferred Qualifications:
Associate degree or higher preferred
Benefits The starting hourly rate for the position is $26.44 (negotiable based on experience and qualifications).
This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax‑advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund.
How to Apply We are eager to learn more about how your experience and passion may align with this position. To begin the application process, click the "apply now" button. Please submit the following documents:
Resume
Cover letter detailing your educational and professional background as it relates to this position
Applicants must ensure eligibility to work in the United States (citizen, lawful permanent resident, or authorized non‑citizen). UW‑Madison is not an E‑Verify employer and does not sponsor F1 STEM OPT extension participants.
Application deadline: 11:59 pm on January 20, 2026.
Contact Information Phoua Khang, HR Generalist, asu.hr@ohr.wisc.edu Relay Access (WTRS): 7‑1‑1
Diversity and Inclusion Diversity is a source of strength, creativity, and innovation for UW‑Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. The University of Wisconsin‑Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran, and other bases as defined by federal regulations and UW System policies.
#J-18808-Ljbffr
This is a 1-year terminal appointment with the possibility of being extended or converted to an ongoing appointment based on need and/or funding.
Key Job Responsibilities
Answers advanced fiscal questions and provides information based on set materials and standards to various audiences
Audits or reconciles original purchase documents with payments
Creates general reporting for transactions
Reallocates expenses to appropriate funding strings
Audits or processes advanced transactions and assigns funding codes in accordance with established rules, regulations, and policies
Drafts communications and advanced reports and maintains organization of varied records to provide administrative support within a specified work unit
Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials
Reviews transaction processing internal controls and recommends policies and procedures
Qualifications Required Qualifications:
Experience working with ERP software applications
Experience working with expense reporting/reimbursement
Experience working with purchasing card transaction reconciliation
Experience in higher education accounting
Proficient in using Microsoft Excel
Preferred Qualifications:
Associate degree or higher preferred
Benefits The starting hourly rate for the position is $26.44 (negotiable based on experience and qualifications).
This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax‑advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund.
How to Apply We are eager to learn more about how your experience and passion may align with this position. To begin the application process, click the "apply now" button. Please submit the following documents:
Resume
Cover letter detailing your educational and professional background as it relates to this position
Applicants must ensure eligibility to work in the United States (citizen, lawful permanent resident, or authorized non‑citizen). UW‑Madison is not an E‑Verify employer and does not sponsor F1 STEM OPT extension participants.
Application deadline: 11:59 pm on January 20, 2026.
Contact Information Phoua Khang, HR Generalist, asu.hr@ohr.wisc.edu Relay Access (WTRS): 7‑1‑1
Diversity and Inclusion Diversity is a source of strength, creativity, and innovation for UW‑Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. The University of Wisconsin‑Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran, and other bases as defined by federal regulations and UW System policies.
#J-18808-Ljbffr