Orange County Clerk of Court
Deputy Clerk Orange County Clerk of Court•Orlando, FL, United States
Overview
Job Title: Deputy Clerk Location: Clerk of Courts - Orlando, FL US (Primary) Category: Clerical Salary Grade: $17.00 - $21.00 Job Type: Full-time Responsibilities
Assist internal and external customers by phone, email or in person; provide general information, resolve public requests, information, or direct to appropriate department/entity Perform various clerical duties, including post, fax, file, date and time stamp all documents processed; prepare and assemble hard copy of electronic files, match data and documentation, create labels Perform cashier work, to include receipt and accounting for cash, checks, money orders and other forms of payment; collection of fines and court ordered fees; collection of civil suit deposits Accept or reject bonds based on specific criteria; collect payments and issue receipts Maintain and update court files; copy and distribute documents to all involved parties and agencies Pull and deliver requested files and records Maintain integrity and confidentiality of records and filing systems; maintain case files and assist in case flow management Administer various required oaths Review and verify all work processes to ensure accuracy and completion of tasks performed Participate in cross-training initiatives to acquire knowledge and skill sets to support efficient functioning of the assigned work unit; learn services and processes in other divisions Ensure work area coverage and assist other areas as needed Perform routine data entry in maintaining and updating information Perform other functions, duties and conduct special projects and/or research as assigned Minimum Qualifications
High School Diploma or GED Minimum of one (1) year of experience providing direct contact customer service by phone, email and/or in person or general office work or in a clerical or administrative job, ideally in a legal setting Licenses, certificates and/or registrations required upon hire: Florida Driver's License Preferred Qualifications
Previous experience working in a City/Municipality One (1) year relevant experience in a legal setting such as at a law firm, State Attorney Office, Corrections, or similar organization Certificate in paralegal studies AA Degree in Criminal Justice, Legal Studies, Public Administration or closely related field Technical Requirements
Proficiency working with a personal computer in Windows environment and utilizing word processing (MS Word, Excel, PowerPoint, and Outlook) Working knowledge of software applications (CCIS, Deltek, Live Agent, Munis, Odyssey, SharePoint, Trakman, Verifone, Q-Flow) used in the performance of this job Working knowledge of general courthouse procedures, pleadings and filing requirements, setting hearings, and researching archived cases Skills and Abilities
Interact professionally and develop and maintain effective working relationships with the Judiciary, Judicial Assistants, legal community, superiors, coworkers, general public, and other court and work-related agencies Speak clearly and distinctly in a well-modulated and pleasant voice and use correct grammatical constructions Demonstrate knowledge of principles and processes for providing customer and personal services, including customer needs assessment, quality standards, and customer satisfaction evaluation Handle irate/difficult customers in a courteous and professional manner Understand records management principles, including file retention and destruction policies Demonstrate knowledge of general office policies, procedures, practices and of legal terminology and court procedures Understand related industry, organizational and departmental legal guides, recommendations, best practices, ordinances and laws Maintain confidentiality with regards to all court files Maintain a professional appearance and demeanor at all times Be knowledgeable of local community outreach services Be familiarized with physical security and evacuation procedures Make basic arithmetic computations to balance daily cash receipts Use standard office equipment (computer, fax, telephone, copier, etc.), printer and scanner Work a schedule based on organizational needs including evenings, weekends and holidays as assigned Be able to multi-task and work in a fast-paced environment Working Conditions
This job is absent of disagreeable working conditions. This job is performed in an office work environment. This is a Safety and Security Sensitive Position in which a drug impairment constitutes an immediate and direct threat to public health, safety, or security, requiring a high degree of public trust in protecting court records and individual PII (Personally Identifiable Information). The Orange County Clerk of Courts Safety and Security Sensitive Positions requires the employee to perform one or more of the following: This position is eligible for Flexible Work Schedule Work with confidential customer and/or employee information Access our Case Management System "Odyssey" that contains PII (personally identifiable information) Access our "Munis System" that contains our banking accounts information, financial information, and PII (personally identifiable information) Access to Court Evidence that includes but is not limited to (controlled substances, criminal investigation documents, weapons, and other like items) Access to the juvenile facility Handle cash and other forms of payment such as credit cards Set up differed payments for customers Be sworn to "Oath by the Clerk" Operate heavy equipment such as a forklift and scissor lift Operate company vehicle Physical Requirements
Constant: sitting, speaking, hearing, typing, writing, detailed inspection and reading Frequent: standing, walking and repetitive motions Occasional: bending/stooping, pushing, pulling, and lifting (up to 25 pounds) Rare: reaching over head, kneeling, crawling, climbing and driving a company vehicle # of Hires Needed 1 Closing Date 6/18/2024
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Job Title: Deputy Clerk Location: Clerk of Courts - Orlando, FL US (Primary) Category: Clerical Salary Grade: $17.00 - $21.00 Job Type: Full-time Responsibilities
Assist internal and external customers by phone, email or in person; provide general information, resolve public requests, information, or direct to appropriate department/entity Perform various clerical duties, including post, fax, file, date and time stamp all documents processed; prepare and assemble hard copy of electronic files, match data and documentation, create labels Perform cashier work, to include receipt and accounting for cash, checks, money orders and other forms of payment; collection of fines and court ordered fees; collection of civil suit deposits Accept or reject bonds based on specific criteria; collect payments and issue receipts Maintain and update court files; copy and distribute documents to all involved parties and agencies Pull and deliver requested files and records Maintain integrity and confidentiality of records and filing systems; maintain case files and assist in case flow management Administer various required oaths Review and verify all work processes to ensure accuracy and completion of tasks performed Participate in cross-training initiatives to acquire knowledge and skill sets to support efficient functioning of the assigned work unit; learn services and processes in other divisions Ensure work area coverage and assist other areas as needed Perform routine data entry in maintaining and updating information Perform other functions, duties and conduct special projects and/or research as assigned Minimum Qualifications
High School Diploma or GED Minimum of one (1) year of experience providing direct contact customer service by phone, email and/or in person or general office work or in a clerical or administrative job, ideally in a legal setting Licenses, certificates and/or registrations required upon hire: Florida Driver's License Preferred Qualifications
Previous experience working in a City/Municipality One (1) year relevant experience in a legal setting such as at a law firm, State Attorney Office, Corrections, or similar organization Certificate in paralegal studies AA Degree in Criminal Justice, Legal Studies, Public Administration or closely related field Technical Requirements
Proficiency working with a personal computer in Windows environment and utilizing word processing (MS Word, Excel, PowerPoint, and Outlook) Working knowledge of software applications (CCIS, Deltek, Live Agent, Munis, Odyssey, SharePoint, Trakman, Verifone, Q-Flow) used in the performance of this job Working knowledge of general courthouse procedures, pleadings and filing requirements, setting hearings, and researching archived cases Skills and Abilities
Interact professionally and develop and maintain effective working relationships with the Judiciary, Judicial Assistants, legal community, superiors, coworkers, general public, and other court and work-related agencies Speak clearly and distinctly in a well-modulated and pleasant voice and use correct grammatical constructions Demonstrate knowledge of principles and processes for providing customer and personal services, including customer needs assessment, quality standards, and customer satisfaction evaluation Handle irate/difficult customers in a courteous and professional manner Understand records management principles, including file retention and destruction policies Demonstrate knowledge of general office policies, procedures, practices and of legal terminology and court procedures Understand related industry, organizational and departmental legal guides, recommendations, best practices, ordinances and laws Maintain confidentiality with regards to all court files Maintain a professional appearance and demeanor at all times Be knowledgeable of local community outreach services Be familiarized with physical security and evacuation procedures Make basic arithmetic computations to balance daily cash receipts Use standard office equipment (computer, fax, telephone, copier, etc.), printer and scanner Work a schedule based on organizational needs including evenings, weekends and holidays as assigned Be able to multi-task and work in a fast-paced environment Working Conditions
This job is absent of disagreeable working conditions. This job is performed in an office work environment. This is a Safety and Security Sensitive Position in which a drug impairment constitutes an immediate and direct threat to public health, safety, or security, requiring a high degree of public trust in protecting court records and individual PII (Personally Identifiable Information). The Orange County Clerk of Courts Safety and Security Sensitive Positions requires the employee to perform one or more of the following: This position is eligible for Flexible Work Schedule Work with confidential customer and/or employee information Access our Case Management System "Odyssey" that contains PII (personally identifiable information) Access our "Munis System" that contains our banking accounts information, financial information, and PII (personally identifiable information) Access to Court Evidence that includes but is not limited to (controlled substances, criminal investigation documents, weapons, and other like items) Access to the juvenile facility Handle cash and other forms of payment such as credit cards Set up differed payments for customers Be sworn to "Oath by the Clerk" Operate heavy equipment such as a forklift and scissor lift Operate company vehicle Physical Requirements
Constant: sitting, speaking, hearing, typing, writing, detailed inspection and reading Frequent: standing, walking and repetitive motions Occasional: bending/stooping, pushing, pulling, and lifting (up to 25 pounds) Rare: reaching over head, kneeling, crawling, climbing and driving a company vehicle # of Hires Needed 1 Closing Date 6/18/2024
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