Oregon Department of Human Services
Counselor Assistant (Administrative Specialist 1)
Oregon Department of Human Services, Tillamook, Oregon, United States, 97141
Overview
Counselor Assistant (Administrative Specialist 1) role at Oregon Department of Human Services. 4 hours ago Be among the first 25 applicants. This position is with the Oregon Department of Human Services. Base pay range
Initial Posting Date
01/06/2026 Application Deadline
01/13/2026 Agency
Department of Human Services Salary Range
$3,705 - $5,066 Position Type
Employee Position Title
Counselor Assistant (Administrative Specialist 1) Job Description
The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from historically underrepresented groups, including racial/ethnic minorities, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve a diverse and inclusive community. Opportunity awaits! Oregon Vocational Rehabilitation in Tillamook is seeking a Counselor Assistant to join their team. The Counselor Assistant supports colleagues and serves clients with strong organizational and time-management skills to meet deadlines. Summary Of Duties
The Vocational Rehabilitation Counselor Assistant coordinates between the consumer, VR counselor, Rehabilitation Supervisor, and community partners to ensure quality and timely customer service for individuals with disabilities. The primary purpose is to provide direct consumer support, respond to client or provider concerns, and oversee fiscal matters. The Counselor Assistant also has knowledge of state and federal law, reporting requirements, rules, policies, and procedures, and supports the program. As An Administrative Specialist You Will
Support counselors in their role, ensuring client services are provided. Process records requests from multiple agencies in accordance with agency records policy and client privacy rights. Provide person-centered direct support services to consumers with disabilities by assisting with completion of application forms and gathering information to determine eligibility for VR services. Assist with scheduling/rescheduling evaluations. Routinely contact consumers by telephone, in writing, and in person to provide follow-up services. Assist in the program’s case management system (ORCA) and understand caseload management, budget, and financial management. Complete exception requests/purchase orders with vendors and submit required documentation to the Office of Contract and Procurement. Minimum Qualifications
Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR An equivalent combination of education and experience. Essential Attributes
We are looking for candidates with: Proven experience utilizing time management, organization, and prioritization skills to meet deadlines. Experience communicating complex information verbally and in writing to people with diverse education, language, and cultural backgrounds through different platforms (e.g., cell phone, email, in person). Previous administrative experience to include managing a front desk, answering phones, and providing administrative support to program staff. Experience with bill paying, reviewing invoices and reconciling reports with accuracy. Experience entering, updating and retrieving information in database software in a timely and efficient manner. Attention all candidates
Your resume (optional) and cover letter (optional) may be uploaded in the Resume/CV field on the online application. Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. They will determine if you are selected to move forward and may influence starting salary if you are a final candidate. Please include detailed work history with month/year start and end dates for each role. If applicable, indicate if a degree has been completed. If you are the final candidate and a degree is used to qualify you, be prepared to provide verification before moving forward. The State of Oregon does not request age or birth dates during the application process. The use of outside resources during the hiring process is prohibited unless otherwise stated by the hiring agency. Unauthorized use may result in disqualification. Working Conditions
In-person/in-office work schedule is Monday – Friday, 8am – 5pm. Flexible schedule details may be considered based on business needs after training and trial service. General office environment with a diverse group of program participants who have disabilities. This role has frequent interruptions due to phone calls and client needs. Must be able to prioritize and work under critical timelines. Some travel may be required based on business needs. Interaction with individuals who may have emotional regulation challenges; the role may involve handling stressful situations and rapid decision-making. Background Checks And Requirements
If selected as a finalist, a criminal history and background check will be conducted. Adverse history may lead to disqualification. ODHS does not offer visa sponsorship. Within three days of hire, you will complete the I-9 form and ODHS will use E-Verify. Must possess a valid driver’s license and acceptable driving record. Reasonable accommodations may be used in certain cases per the ADA. Benefits
ODHS Employee Resource Group communities that promote shared learning. Cost of Living Adjustments. Annual salary increases until top of the listed range. Amazing benefits package. Possible eligibility for the Public Service Loan Forgiveness Program. Employment Preference
Veterans’ and Oregon National Guard preference; eligible veterans and Oregon National Guard servicemembers will be given candidate preference. For more information, visit Veterans Resources. General Information
This is a permanent, full-time position represented by SEIU. This recruitment may be used to fill future vacancies in the same classification. Contact Information
For accommodation requests under the Americans with Disabilities Act (ADA) or for questions, contact the recruiter. The recruiter for this position is Alissa Walker. Include the job requisition number when you contact. Email: ALISSA.WALKER@odhs.oregon.gov Phone (call or text): 503-519-1807
#J-18808-Ljbffr
Counselor Assistant (Administrative Specialist 1) role at Oregon Department of Human Services. 4 hours ago Be among the first 25 applicants. This position is with the Oregon Department of Human Services. Base pay range
Initial Posting Date
01/06/2026 Application Deadline
01/13/2026 Agency
Department of Human Services Salary Range
$3,705 - $5,066 Position Type
Employee Position Title
Counselor Assistant (Administrative Specialist 1) Job Description
The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from historically underrepresented groups, including racial/ethnic minorities, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve a diverse and inclusive community. Opportunity awaits! Oregon Vocational Rehabilitation in Tillamook is seeking a Counselor Assistant to join their team. The Counselor Assistant supports colleagues and serves clients with strong organizational and time-management skills to meet deadlines. Summary Of Duties
The Vocational Rehabilitation Counselor Assistant coordinates between the consumer, VR counselor, Rehabilitation Supervisor, and community partners to ensure quality and timely customer service for individuals with disabilities. The primary purpose is to provide direct consumer support, respond to client or provider concerns, and oversee fiscal matters. The Counselor Assistant also has knowledge of state and federal law, reporting requirements, rules, policies, and procedures, and supports the program. As An Administrative Specialist You Will
Support counselors in their role, ensuring client services are provided. Process records requests from multiple agencies in accordance with agency records policy and client privacy rights. Provide person-centered direct support services to consumers with disabilities by assisting with completion of application forms and gathering information to determine eligibility for VR services. Assist with scheduling/rescheduling evaluations. Routinely contact consumers by telephone, in writing, and in person to provide follow-up services. Assist in the program’s case management system (ORCA) and understand caseload management, budget, and financial management. Complete exception requests/purchase orders with vendors and submit required documentation to the Office of Contract and Procurement. Minimum Qualifications
Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR An equivalent combination of education and experience. Essential Attributes
We are looking for candidates with: Proven experience utilizing time management, organization, and prioritization skills to meet deadlines. Experience communicating complex information verbally and in writing to people with diverse education, language, and cultural backgrounds through different platforms (e.g., cell phone, email, in person). Previous administrative experience to include managing a front desk, answering phones, and providing administrative support to program staff. Experience with bill paying, reviewing invoices and reconciling reports with accuracy. Experience entering, updating and retrieving information in database software in a timely and efficient manner. Attention all candidates
Your resume (optional) and cover letter (optional) may be uploaded in the Resume/CV field on the online application. Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. They will determine if you are selected to move forward and may influence starting salary if you are a final candidate. Please include detailed work history with month/year start and end dates for each role. If applicable, indicate if a degree has been completed. If you are the final candidate and a degree is used to qualify you, be prepared to provide verification before moving forward. The State of Oregon does not request age or birth dates during the application process. The use of outside resources during the hiring process is prohibited unless otherwise stated by the hiring agency. Unauthorized use may result in disqualification. Working Conditions
In-person/in-office work schedule is Monday – Friday, 8am – 5pm. Flexible schedule details may be considered based on business needs after training and trial service. General office environment with a diverse group of program participants who have disabilities. This role has frequent interruptions due to phone calls and client needs. Must be able to prioritize and work under critical timelines. Some travel may be required based on business needs. Interaction with individuals who may have emotional regulation challenges; the role may involve handling stressful situations and rapid decision-making. Background Checks And Requirements
If selected as a finalist, a criminal history and background check will be conducted. Adverse history may lead to disqualification. ODHS does not offer visa sponsorship. Within three days of hire, you will complete the I-9 form and ODHS will use E-Verify. Must possess a valid driver’s license and acceptable driving record. Reasonable accommodations may be used in certain cases per the ADA. Benefits
ODHS Employee Resource Group communities that promote shared learning. Cost of Living Adjustments. Annual salary increases until top of the listed range. Amazing benefits package. Possible eligibility for the Public Service Loan Forgiveness Program. Employment Preference
Veterans’ and Oregon National Guard preference; eligible veterans and Oregon National Guard servicemembers will be given candidate preference. For more information, visit Veterans Resources. General Information
This is a permanent, full-time position represented by SEIU. This recruitment may be used to fill future vacancies in the same classification. Contact Information
For accommodation requests under the Americans with Disabilities Act (ADA) or for questions, contact the recruiter. The recruiter for this position is Alissa Walker. Include the job requisition number when you contact. Email: ALISSA.WALKER@odhs.oregon.gov Phone (call or text): 503-519-1807
#J-18808-Ljbffr