State of Missouri
Senior Court Clerk (Substitute Division Clerk)
State of Missouri, Clayton, Missouri, United States
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Senior Court Clerk (Substitute Division Clerk)
role at
State of Missouri
Job Location:
Missouri Circuit Courts
Responsibilities Work involves responsibility for court case processing which may require the application of independent judgment and the application of statutes, policies and regulations, with minimal supervision. Work requires frequent interaction with the public providing exceptional customer service. Work may also involve financial record keeping within an automated case management system; providing direct support for a circuit judge or associate circuit judge providing a full range of responsibilities within the division's jurisdiction; or supervision of other staff.
Perform technical clerical work in the Courtroom Services Department as a Substitute Clerk which will include providing clerical support for a Judge or Commissioner in a division; serve in the courtroom; assist in preparing judge's docket; note continuances; administer oath to witnesses and jurors; make entries in the court's automated case management system (SMC) to reflect case progress, which may include scanning documents and attaching to the appropriate docket code; contact attorneys and other court personnel to resolve discrepancies discovered in reviewing records; prepare a variety of orders, documents and correspondence for judge; prepare various statistical reports; operate electronic sound recording machine; answer inquiries and furnish information to attorneys, court personnel and the general public by telephone and in person; and perform other duties as assigned.
Perform case processing in receiving and initiating case files; perform technical duties such as reviewing judgments, preparing warrants, summonses, garnishments and executions, bond settings, and docket control.
Review legal documents for necessary information required for filing; determine processing required and take necessary action in accordance with court rules requiring a detailed knowledge of applicable terminology, rules, and procedures.
Perform accounting duties in receiving and disbursing monies, reconcile financial accounts, and prepare daily and monthly financial reports.
Provide information and customer assistance in person, via telephone, email or other mediums (without giving legal advice) (i.e., pro se litigants, attorneys, reporters, law enforcement, other judicial agencies, co-workers, supervisors, and judges).
Prepare a variety of documents related to court operations including court orders, court calendars, notices of hearings, court appearances or reports; coordinate the flow of documents necessary for court assignments; and properly queue electronically filed proceedings for processing.
Minimum Qualifications Associate’s Degree in a related field or at least 60 semester hours from an institution of higher learning and two years of varied administrative experience performing a wide range of technical office duties.
Additional experience above the minimum stated may be substituted on a year for year basis for the required education.
Preferred Qualifications
Advanced knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court.
Advanced knowledge of organization operations, functions and scope of authority of the court.
Ability to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress.
Ability to exercise good judgment and make independent decisions in accordance with general policy and objectives.
Ability to maintain a variety of complex records and prepare reports from an automated system.
The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck.
Please send inquiries regarding this position or questions regarding employment with the Missouri Judiciary to: Sharia.Phillips@courts.mo.gov
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Senior Court Clerk (Substitute Division Clerk)
role at
State of Missouri
Job Location:
Missouri Circuit Courts
Responsibilities Work involves responsibility for court case processing which may require the application of independent judgment and the application of statutes, policies and regulations, with minimal supervision. Work requires frequent interaction with the public providing exceptional customer service. Work may also involve financial record keeping within an automated case management system; providing direct support for a circuit judge or associate circuit judge providing a full range of responsibilities within the division's jurisdiction; or supervision of other staff.
Perform technical clerical work in the Courtroom Services Department as a Substitute Clerk which will include providing clerical support for a Judge or Commissioner in a division; serve in the courtroom; assist in preparing judge's docket; note continuances; administer oath to witnesses and jurors; make entries in the court's automated case management system (SMC) to reflect case progress, which may include scanning documents and attaching to the appropriate docket code; contact attorneys and other court personnel to resolve discrepancies discovered in reviewing records; prepare a variety of orders, documents and correspondence for judge; prepare various statistical reports; operate electronic sound recording machine; answer inquiries and furnish information to attorneys, court personnel and the general public by telephone and in person; and perform other duties as assigned.
Perform case processing in receiving and initiating case files; perform technical duties such as reviewing judgments, preparing warrants, summonses, garnishments and executions, bond settings, and docket control.
Review legal documents for necessary information required for filing; determine processing required and take necessary action in accordance with court rules requiring a detailed knowledge of applicable terminology, rules, and procedures.
Perform accounting duties in receiving and disbursing monies, reconcile financial accounts, and prepare daily and monthly financial reports.
Provide information and customer assistance in person, via telephone, email or other mediums (without giving legal advice) (i.e., pro se litigants, attorneys, reporters, law enforcement, other judicial agencies, co-workers, supervisors, and judges).
Prepare a variety of documents related to court operations including court orders, court calendars, notices of hearings, court appearances or reports; coordinate the flow of documents necessary for court assignments; and properly queue electronically filed proceedings for processing.
Minimum Qualifications Associate’s Degree in a related field or at least 60 semester hours from an institution of higher learning and two years of varied administrative experience performing a wide range of technical office duties.
Additional experience above the minimum stated may be substituted on a year for year basis for the required education.
Preferred Qualifications
Advanced knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court.
Advanced knowledge of organization operations, functions and scope of authority of the court.
Ability to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress.
Ability to exercise good judgment and make independent decisions in accordance with general policy and objectives.
Ability to maintain a variety of complex records and prepare reports from an automated system.
The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck.
Please send inquiries regarding this position or questions regarding employment with the Missouri Judiciary to: Sharia.Phillips@courts.mo.gov
#J-18808-Ljbffr