Government Jobs
Legal Processing Specialist I
Government Jobs, Newport Coast, California, United States, 92657
Legal Processing Specialist I
The Legal Processing Specialist I performs specialized tasks, which includes receiving, reviewing, and filing court related documents, monitoring post-committal quality control of electronic documents, and explaining procedures and rules, and performs related tasks within the area of assignment. Positions are assigned to one of the following assignments: 1) a legal document processing/public service division such as Civil, Criminal, Traffic, Probate/Mental Health, Self-Help Services, Juvenile, or Family Law; 2) processing documents in a direct calendar courtroom, or 3) ensuring the data integrity and quality image of scanned documents in the Records and Exhibits Management Division. Most assignments in this classification are in the capacity of deputy clerk of the court; therefore, incumbents are required to exercise excellent judgment and perform their duties with the highest degree of integrity in order to uphold the public's trust and confidence in the administration of justice. The Legal Processing Specialist I classification level is used for training purposes. Incumbents will be expected to gradually perform a broader range of duties with increasing responsibility and independence as experience is gained. A Legal Processing Specialist I is expected to qualify for advancement to Legal Processing Specialist II by the end of a twelve (12) month probationary period. There is no permanent status in the Legal Processing Specialist I classification. Upon advancement to Legal Processing Specialist II, incumbents are placed on a six (6) month promotional probation period. Duties for the classification may include but are not limited to the following: Explains legal filing procedures and associated fines and fees at the counter; assists the general public, law enforcement agents, attorneys and their staff, and other court employees with locating information, documents, and other court-related materials. Interacts with the public or others in a high-visibility, high-volume environment involving intense and difficult situations requiring advising parties of proper procedures, court policies, and options. Reviews and explains court-related documents for compliance with all applicable regulations, policies, and procedures; informs attorneys and litigants relative to the completing, filing, issuing, and serving of documents, subpoenaing witnesses, and documents, appeals, and post-judgment remedies and collection of fees/fines. Accepts payment for bails, fines, and service fees from the public and by mail; issues receipts and makes changes; maintains and reconciles cash drawers; sets up and maintains accounts receivable; establishes bail trust accounts. Assists in maintaining court calendars, schedules cases, notifies concerned parties, places cases on calendar, and assembles case documents; reviews court documents for completeness and accuracy; receives, processes, and assigns court proceedings based on pleadings, continuances, and other pertinent information; compiles a variety of narrative and statistical reports and court case statistics. Separates and distributes minute orders to appropriate parties as indicated by the court record. Prepares documents for electronic imaging and performs post-committal quality assurance of scanned documents, ensuring data integrity and image clarity. Ensures appropriate docket codes and security levels are applied so that imaged documents are available to the appropriate parties. Performs other duties as may be required. To view the full job description, please click on the following link: LEGAL PROCESSING SPECIALIST I Minimum Qualifications Required Education: High school diploma, or GED equivalent. Required Experience: One (1) year of full-time (or equivalent) clerical experience that includes providing customer service in person or via the telephone. Education Substitution: Completion of twenty-four (24) semester units or thirty-six (36) quarter units in office practices, secretarial science, business administration, or a closely related field from a recognized college or university may be substituted for up to one (1) year of the required clerical experience. Note: To receive substitution credit, a copy of your college diploma or official transcripts must be included with your application. Desirable Qualifications: Bilingual skills (Spanish or Vietnamese) may be required for some positions, and bilingual employees are eligible for bilingual pay.
The Legal Processing Specialist I performs specialized tasks, which includes receiving, reviewing, and filing court related documents, monitoring post-committal quality control of electronic documents, and explaining procedures and rules, and performs related tasks within the area of assignment. Positions are assigned to one of the following assignments: 1) a legal document processing/public service division such as Civil, Criminal, Traffic, Probate/Mental Health, Self-Help Services, Juvenile, or Family Law; 2) processing documents in a direct calendar courtroom, or 3) ensuring the data integrity and quality image of scanned documents in the Records and Exhibits Management Division. Most assignments in this classification are in the capacity of deputy clerk of the court; therefore, incumbents are required to exercise excellent judgment and perform their duties with the highest degree of integrity in order to uphold the public's trust and confidence in the administration of justice. The Legal Processing Specialist I classification level is used for training purposes. Incumbents will be expected to gradually perform a broader range of duties with increasing responsibility and independence as experience is gained. A Legal Processing Specialist I is expected to qualify for advancement to Legal Processing Specialist II by the end of a twelve (12) month probationary period. There is no permanent status in the Legal Processing Specialist I classification. Upon advancement to Legal Processing Specialist II, incumbents are placed on a six (6) month promotional probation period. Duties for the classification may include but are not limited to the following: Explains legal filing procedures and associated fines and fees at the counter; assists the general public, law enforcement agents, attorneys and their staff, and other court employees with locating information, documents, and other court-related materials. Interacts with the public or others in a high-visibility, high-volume environment involving intense and difficult situations requiring advising parties of proper procedures, court policies, and options. Reviews and explains court-related documents for compliance with all applicable regulations, policies, and procedures; informs attorneys and litigants relative to the completing, filing, issuing, and serving of documents, subpoenaing witnesses, and documents, appeals, and post-judgment remedies and collection of fees/fines. Accepts payment for bails, fines, and service fees from the public and by mail; issues receipts and makes changes; maintains and reconciles cash drawers; sets up and maintains accounts receivable; establishes bail trust accounts. Assists in maintaining court calendars, schedules cases, notifies concerned parties, places cases on calendar, and assembles case documents; reviews court documents for completeness and accuracy; receives, processes, and assigns court proceedings based on pleadings, continuances, and other pertinent information; compiles a variety of narrative and statistical reports and court case statistics. Separates and distributes minute orders to appropriate parties as indicated by the court record. Prepares documents for electronic imaging and performs post-committal quality assurance of scanned documents, ensuring data integrity and image clarity. Ensures appropriate docket codes and security levels are applied so that imaged documents are available to the appropriate parties. Performs other duties as may be required. To view the full job description, please click on the following link: LEGAL PROCESSING SPECIALIST I Minimum Qualifications Required Education: High school diploma, or GED equivalent. Required Experience: One (1) year of full-time (or equivalent) clerical experience that includes providing customer service in person or via the telephone. Education Substitution: Completion of twenty-four (24) semester units or thirty-six (36) quarter units in office practices, secretarial science, business administration, or a closely related field from a recognized college or university may be substituted for up to one (1) year of the required clerical experience. Note: To receive substitution credit, a copy of your college diploma or official transcripts must be included with your application. Desirable Qualifications: Bilingual skills (Spanish or Vietnamese) may be required for some positions, and bilingual employees are eligible for bilingual pay.