The Trustees of Reservations
Seasonal Event Assistant
The Trustees of Reservations, Beverly, Massachusetts, United States, 01915
Event Assistant
Founded in 1891 by a group of visionary volunteers, The Trustees of Reservations (The Trustees) is the nation's premier conservation and preservation organization. The Trustees' preserves, for public use and enjoyment, properties of exceptional scenic, historic, and ecological value in Massachusetts. Our properties are open to all, and we thrive by involving as many people as possible in all that we do. We aim to protect special places for future generations to enjoy in perpetuity, and have helped protect more than 50,000 acres, including 27,000+ acres on more than 120 reservations that are open to the public. As a non-profit conservation organization, we are funded and supported entirely by our visitors, supporters, volunteers, and our 100,000 Member households. Salary/Hourly Rate: $19 - $22 Hours per week: 8-24 Job Classification: Limited-Term, nonexempt Job Type: Onsite Duration: 5/16/26- 9/19/26 Location: Long Hill, Beverly, MA Your Impact: Our seasonal Event Staff play an integral role in ensuring that our visitors enjoy our extraordinary places. With the change to warmer temperatures, we experience an influx of visitors of all ages and backgrounds who want to explore and be inspired by our properties. Sandy beaches, wooded trails, cultural gardens, historic homes, community supported agriculturethere are many ways for visitors to discover and explore The Trustees, and just as many opportunities for seasonal employees to make each visitor's experience special. The Role: As an Event Assistant, you will play a crucial role in representing the venue during weddings and events, providing superior customer service to clients, guests, and vendors, and ensuring regulation rules and standards are maintained for the protection of the Long Hill house and gardens throughout the event. The ideal candidate will be a team player with a positive attitude, excellent communication skills, and a passion for creating memorable experiences. This is a great job for someone with weekend availability, and perfect for a student or other professional seeking part-time extra hours. The main events season is from May to September, and hours are based on events scheduled, primarily Friday-Sunday 3:30PM-11:30PM Specifically, you'll: Greet and direct clients and guests upon arrival, provide assistance as needed, and ensure a smooth and seamless experience throughout their event. Attend to any problems or complaints that may arise during the event. Professionally and kindly ensure policies are followed by clients, guests, and vendors. Assist with event set up and various tasks at the discretion of the Events Manager. Understand that the protection of the Long Hill historic house and gardens is of the outmost importance. Review catering responsibilities with catering manager before the event, making sure check list is completed and signed at the end of the event. Monitor accessibility and safeguard the historic house during the event. Monitor event activities and decibel levels throughout the event to ensure compliance with venue policies and procedures. Maintain restroom supplies, cleanliness, and function throughout the event. Manage lights in the tent as needed, turn on lights for pergola, walkways, and parking lot at dusk. Oversee the clean-up and restoration of the property at the events conclusion, ensuring timely end of event in keeping with contract agreements and sound ordinance regulations. Make sure wedding rooms are cleared of personal belongings and keep track of any items left behind and stored for pick up the next day. Ensure the property is fully closed and locked up after the event. This is a limited-term, nonexempt position (8-24 hours/week) reporting directly to the Engagement Manager.
Founded in 1891 by a group of visionary volunteers, The Trustees of Reservations (The Trustees) is the nation's premier conservation and preservation organization. The Trustees' preserves, for public use and enjoyment, properties of exceptional scenic, historic, and ecological value in Massachusetts. Our properties are open to all, and we thrive by involving as many people as possible in all that we do. We aim to protect special places for future generations to enjoy in perpetuity, and have helped protect more than 50,000 acres, including 27,000+ acres on more than 120 reservations that are open to the public. As a non-profit conservation organization, we are funded and supported entirely by our visitors, supporters, volunteers, and our 100,000 Member households. Salary/Hourly Rate: $19 - $22 Hours per week: 8-24 Job Classification: Limited-Term, nonexempt Job Type: Onsite Duration: 5/16/26- 9/19/26 Location: Long Hill, Beverly, MA Your Impact: Our seasonal Event Staff play an integral role in ensuring that our visitors enjoy our extraordinary places. With the change to warmer temperatures, we experience an influx of visitors of all ages and backgrounds who want to explore and be inspired by our properties. Sandy beaches, wooded trails, cultural gardens, historic homes, community supported agriculturethere are many ways for visitors to discover and explore The Trustees, and just as many opportunities for seasonal employees to make each visitor's experience special. The Role: As an Event Assistant, you will play a crucial role in representing the venue during weddings and events, providing superior customer service to clients, guests, and vendors, and ensuring regulation rules and standards are maintained for the protection of the Long Hill house and gardens throughout the event. The ideal candidate will be a team player with a positive attitude, excellent communication skills, and a passion for creating memorable experiences. This is a great job for someone with weekend availability, and perfect for a student or other professional seeking part-time extra hours. The main events season is from May to September, and hours are based on events scheduled, primarily Friday-Sunday 3:30PM-11:30PM Specifically, you'll: Greet and direct clients and guests upon arrival, provide assistance as needed, and ensure a smooth and seamless experience throughout their event. Attend to any problems or complaints that may arise during the event. Professionally and kindly ensure policies are followed by clients, guests, and vendors. Assist with event set up and various tasks at the discretion of the Events Manager. Understand that the protection of the Long Hill historic house and gardens is of the outmost importance. Review catering responsibilities with catering manager before the event, making sure check list is completed and signed at the end of the event. Monitor accessibility and safeguard the historic house during the event. Monitor event activities and decibel levels throughout the event to ensure compliance with venue policies and procedures. Maintain restroom supplies, cleanliness, and function throughout the event. Manage lights in the tent as needed, turn on lights for pergola, walkways, and parking lot at dusk. Oversee the clean-up and restoration of the property at the events conclusion, ensuring timely end of event in keeping with contract agreements and sound ordinance regulations. Make sure wedding rooms are cleared of personal belongings and keep track of any items left behind and stored for pick up the next day. Ensure the property is fully closed and locked up after the event. This is a limited-term, nonexempt position (8-24 hours/week) reporting directly to the Engagement Manager.