Strategic Legal Practices, APC
Accounting Specialist
Strategic Legal Practices, APC, Los Angeles, California, United States, 90079
Position Summary
The Accounting Specialist is responsible for managing the firm's day‑to‑day financial operations, including client invoicing, accounts payable and receivable, financial reconciliation, and maintaining accurate accounting records. This position plays a critical role in ensuring financial accuracy, compliance with accounting regulations, and supporting firm leadership with timely reporting.
Compensation & Benefits $75,000 – $125,000 annually + benefits (healthcare, 401k, PTO, etc.)
Key Responsibilities
Client Billing & Invoicing (Primary Function)
Prepare, review, and issue monthly client invoices in coordination with attorneys and legal staff
Verify accuracy of billable hours, costs, and trust deposits before billing
Ensure timely delivery of invoices and monitor accounts receivable to maintain steady cash flow
Post client payments, reconcile balances, and maintain accurate billing records
Respond to client billing inquiries and make necessary adjustments or credits as approved
Generate monthly billing and aging reports for management and partners
Vendor Management & Accounts Payable
Manage all aspects of vendor relationships, including onboarding, maintaining W‑9s, and updating vendor records
Process and verify vendor invoices for accuracy, approval, and timely payment
Track and maintain vendor contracts, service agreements, and recurring subscriptions
Reconcile vendor statements and resolve discrepancies proactively
Coordinate with department heads to ensure accurate coding of expenses to appropriate cost centers
Monitor accounts payable aging and maintain positive relationships with vendors
Assist with 1099 preparation and year‑end reporting for applicable vendors
Accounting & Financial Reconciliation
Maintain the firm's general ledger and ensure accurate posting of journal entries
Conduct monthly reconciliations of operating, trust (IOLTA), and credit card accounts
Ensure trust account compliance per State Bar rules and prepare reconciliation reports for management
Record and reconcile client cost advances, reimbursements, and disbursements
Support the firm's external CPA during monthly closings, audits, and year‑end reporting
Payroll Administration (Limited Function)
Process biweekly or semi‑monthly payroll using the firm's payroll platform (ADP)
Ensure accurate employee pay, deductions, and tax withholdings
Maintain payroll records and assist with quarterly and annual filings
Coordinate with HR for new hire setup, pay adjustments, and termination
Requirements Qualifications
3‑5+ years of experience in Accounts Receivable, preferably within a law firm or legal services environment
Strong understanding of legal billing and collections, especially in relation to California courts and fee motions
Exceptional organizational, communication, and follow‑up skills
Experience with legal billing software (e.g., Timeslips, Clio, or similar) and accounting platforms
Ability to work independently and cross‑functionally in a fast‑paced environment
High level of discretion and professionalism in handling sensitive financial data.
Bonus Points If You Have
Familiarity with consumer protection litigation or civil rights cases
Experience supporting attorneys with declarations, exhibits, and billing narratives for fee motions
Bilingual (Spanish) is a plus
Benefits
401(k) with Employer Match - Plan for your future with confidence and company support.
Health, Dental, and Vision Insurance - Comprehensive coverage to keep you and your family healthy.
Short‑Term, Long‑Term Disability & Life Insurance - Financial protection for life's unexpected events.
Paid Parking - Convenient and covered, so you can focus on your day.
Generous Paid Time Off - Ample time to rest, recharge, and take care of personal matters.
Employee Referral Program - Earn rewards for introducing talented individuals to our team.
Employee Assistance Program (EAP) - Confidential resources for personal and professional support.
Employee Discount Program - Access to exclusive savings on a variety of products and services.
Seniority level
Mid‑Senior level
Employment type
Full‑time
Job function
Other
Industries
IT Services and IT Consulting
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Compensation & Benefits $75,000 – $125,000 annually + benefits (healthcare, 401k, PTO, etc.)
Key Responsibilities
Client Billing & Invoicing (Primary Function)
Prepare, review, and issue monthly client invoices in coordination with attorneys and legal staff
Verify accuracy of billable hours, costs, and trust deposits before billing
Ensure timely delivery of invoices and monitor accounts receivable to maintain steady cash flow
Post client payments, reconcile balances, and maintain accurate billing records
Respond to client billing inquiries and make necessary adjustments or credits as approved
Generate monthly billing and aging reports for management and partners
Vendor Management & Accounts Payable
Manage all aspects of vendor relationships, including onboarding, maintaining W‑9s, and updating vendor records
Process and verify vendor invoices for accuracy, approval, and timely payment
Track and maintain vendor contracts, service agreements, and recurring subscriptions
Reconcile vendor statements and resolve discrepancies proactively
Coordinate with department heads to ensure accurate coding of expenses to appropriate cost centers
Monitor accounts payable aging and maintain positive relationships with vendors
Assist with 1099 preparation and year‑end reporting for applicable vendors
Accounting & Financial Reconciliation
Maintain the firm's general ledger and ensure accurate posting of journal entries
Conduct monthly reconciliations of operating, trust (IOLTA), and credit card accounts
Ensure trust account compliance per State Bar rules and prepare reconciliation reports for management
Record and reconcile client cost advances, reimbursements, and disbursements
Support the firm's external CPA during monthly closings, audits, and year‑end reporting
Payroll Administration (Limited Function)
Process biweekly or semi‑monthly payroll using the firm's payroll platform (ADP)
Ensure accurate employee pay, deductions, and tax withholdings
Maintain payroll records and assist with quarterly and annual filings
Coordinate with HR for new hire setup, pay adjustments, and termination
Requirements Qualifications
3‑5+ years of experience in Accounts Receivable, preferably within a law firm or legal services environment
Strong understanding of legal billing and collections, especially in relation to California courts and fee motions
Exceptional organizational, communication, and follow‑up skills
Experience with legal billing software (e.g., Timeslips, Clio, or similar) and accounting platforms
Ability to work independently and cross‑functionally in a fast‑paced environment
High level of discretion and professionalism in handling sensitive financial data.
Bonus Points If You Have
Familiarity with consumer protection litigation or civil rights cases
Experience supporting attorneys with declarations, exhibits, and billing narratives for fee motions
Bilingual (Spanish) is a plus
Benefits
401(k) with Employer Match - Plan for your future with confidence and company support.
Health, Dental, and Vision Insurance - Comprehensive coverage to keep you and your family healthy.
Short‑Term, Long‑Term Disability & Life Insurance - Financial protection for life's unexpected events.
Paid Parking - Convenient and covered, so you can focus on your day.
Generous Paid Time Off - Ample time to rest, recharge, and take care of personal matters.
Employee Referral Program - Earn rewards for introducing talented individuals to our team.
Employee Assistance Program (EAP) - Confidential resources for personal and professional support.
Employee Discount Program - Access to exclusive savings on a variety of products and services.
Seniority level
Mid‑Senior level
Employment type
Full‑time
Job function
Other
Industries
IT Services and IT Consulting
#J-18808-Ljbffr