Davis Polk & Wardwell LLP
Senior Coordinator, Events page is loaded## Senior Coordinator, Eventsremote type:
Hybridlocations:
New Yorktime type:
Full timeposted on:
Posted Yesterdayjob requisition id:
JR10133Davis Polk & Wardwell LLP (including its associated entities) is an elite global law firm with world-class practices across the board. Clients know they can rely on Davis Polk for their most challenging legal and business matters. Our approximately 1,000 lawyers located in 10 offices in the world’s key financial centers and political capitals collaborate seamlessly to deliver exceptional service, sophisticated advice and creative, practical solutions. Visit .**Position Summary**The Business Development team supports the firm across a broad spectrum of new business and client relationship-building activities, including the creation of new business proposals and firm marketing materials, upkeep of the databases that track firm experience and client information, competitive and market intelligence, and coordination of client events.The Senior Coordinator, Events works with the Events team to showcase the firm’s expertise through a variety of networking, partnering and client appreciation events, as well as internal professional development events.**Essential Duties and Responsibilities**Typical responsibilities include, but are not limited to, the following:* Plan and coordinate all logistics related to a wide variety of Firm-sponsored events including conferences, seminars, roundtables, offsite retreats, dinners, receptions and activity-based events for clients/prospective clients and lawyers. This includes overseeing all aspects and logistics of the lifecycle of the event such as site selection, contract negotiation, menu selection, audio visual, development of invitee lists, management of the invitation process, event materials, décor, onsite staffing and logistics, transportation, and post-event follow-up.* Develop working relationships with venues, event contacts and site vendors.* Collaborate with lawyers and business services staff to conceptualize events and curated experiences based on client objectives and business development needs.* Research and source appropriate venues at various locations, primarily in New York City.* Coordinate site visits and advise on venue recommendations.* Negotiate contracts and pricing with venues and vendors.* Execute electronic invitation development, invitee and mailing lists, and track RSVPs.* Assist with coordination of client gifting and corresponding activity tracking.* Contribute to venue database, firm-wide events calendars and spreadsheets.* Provide on-site event coordination and post-event follow-up as necessary.* Assist team with allocating tickets and menu selection for luxury suites at various arenas/stadiums.* Coordinate logistics with internal Conference Services Department including room and food set-ups, AV, coat check, for client-facing events held at the firm.**Qualifications/Position Requirements*** Strong interpersonal skills, excellent oral and written communication skills, and research abilities are fundamental.* A proactive self-starter, able to accept direction and work collaboratively on a team, with individuals in all roles within the organization, as well as independently as needed.* Very strong attention to detail and excellent organizational skills.* Ability to handle and prioritize multiple projects and deadlines.* Highly motivated and conscientious, with a strong interest in learning and participating in ways beyond the immediate job description.* Extremely professional demeanor and possessing good judgment in time sensitive situations.* Demonstrated ability to interact with Firm members at all levels and exercise confidentially and discretion.* Must be available and flexible to work overtime and evenings when needed.* Proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word)* Knowledge of CRM database (InterAction, etc.) and Vuture preferred.**Education and/or Experience*** Bachelor’s degree from a four-year college or university.* At least four years’ experience (excluding internships) in event planning or relevant professional environment required.* Law firm and/or financial or professional services experience is preferred.**Compensation**The expected base salary for this position ranges from $85,000–$100,000. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. Davis Polk offers a competitive salary and comprehensive benefits package.Davis Polk is not only a top-tier law firm. We are a unique community of highly motivated individuals who work creatively and collaboratively to solve problems, shape strategy and deliver the highest quality results. As a business professional at the firm, you will work with colleagues in your department, across Business Services and with our lawyers to produce high-impact results for the firm and our clients. #J-18808-Ljbffr
Hybridlocations:
New Yorktime type:
Full timeposted on:
Posted Yesterdayjob requisition id:
JR10133Davis Polk & Wardwell LLP (including its associated entities) is an elite global law firm with world-class practices across the board. Clients know they can rely on Davis Polk for their most challenging legal and business matters. Our approximately 1,000 lawyers located in 10 offices in the world’s key financial centers and political capitals collaborate seamlessly to deliver exceptional service, sophisticated advice and creative, practical solutions. Visit .**Position Summary**The Business Development team supports the firm across a broad spectrum of new business and client relationship-building activities, including the creation of new business proposals and firm marketing materials, upkeep of the databases that track firm experience and client information, competitive and market intelligence, and coordination of client events.The Senior Coordinator, Events works with the Events team to showcase the firm’s expertise through a variety of networking, partnering and client appreciation events, as well as internal professional development events.**Essential Duties and Responsibilities**Typical responsibilities include, but are not limited to, the following:* Plan and coordinate all logistics related to a wide variety of Firm-sponsored events including conferences, seminars, roundtables, offsite retreats, dinners, receptions and activity-based events for clients/prospective clients and lawyers. This includes overseeing all aspects and logistics of the lifecycle of the event such as site selection, contract negotiation, menu selection, audio visual, development of invitee lists, management of the invitation process, event materials, décor, onsite staffing and logistics, transportation, and post-event follow-up.* Develop working relationships with venues, event contacts and site vendors.* Collaborate with lawyers and business services staff to conceptualize events and curated experiences based on client objectives and business development needs.* Research and source appropriate venues at various locations, primarily in New York City.* Coordinate site visits and advise on venue recommendations.* Negotiate contracts and pricing with venues and vendors.* Execute electronic invitation development, invitee and mailing lists, and track RSVPs.* Assist with coordination of client gifting and corresponding activity tracking.* Contribute to venue database, firm-wide events calendars and spreadsheets.* Provide on-site event coordination and post-event follow-up as necessary.* Assist team with allocating tickets and menu selection for luxury suites at various arenas/stadiums.* Coordinate logistics with internal Conference Services Department including room and food set-ups, AV, coat check, for client-facing events held at the firm.**Qualifications/Position Requirements*** Strong interpersonal skills, excellent oral and written communication skills, and research abilities are fundamental.* A proactive self-starter, able to accept direction and work collaboratively on a team, with individuals in all roles within the organization, as well as independently as needed.* Very strong attention to detail and excellent organizational skills.* Ability to handle and prioritize multiple projects and deadlines.* Highly motivated and conscientious, with a strong interest in learning and participating in ways beyond the immediate job description.* Extremely professional demeanor and possessing good judgment in time sensitive situations.* Demonstrated ability to interact with Firm members at all levels and exercise confidentially and discretion.* Must be available and flexible to work overtime and evenings when needed.* Proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word)* Knowledge of CRM database (InterAction, etc.) and Vuture preferred.**Education and/or Experience*** Bachelor’s degree from a four-year college or university.* At least four years’ experience (excluding internships) in event planning or relevant professional environment required.* Law firm and/or financial or professional services experience is preferred.**Compensation**The expected base salary for this position ranges from $85,000–$100,000. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. Davis Polk offers a competitive salary and comprehensive benefits package.Davis Polk is not only a top-tier law firm. We are a unique community of highly motivated individuals who work creatively and collaboratively to solve problems, shape strategy and deliver the highest quality results. As a business professional at the firm, you will work with colleagues in your department, across Business Services and with our lawyers to produce high-impact results for the firm and our clients. #J-18808-Ljbffr