TEI Group
Overview
The
Billing Specialist
is responsible for overseeing high-volume billing operations, with a specific focus on
AIA billing
for construction and modernization projects. This position ensures the timely and accurate preparation and submission of invoices, project progress billings, and customer-specific documentation in compliance with contractual obligations. Key Responsibilities
Serve as the primary point of contact for clients, addressing inquiries and resolving issues promptly. Set up new jobs and submit AIA billings through client portals Coordinate with project managers to accurately assess progress billings Submit lien waivers, insurance certificates, stored material photos, and bills of sale as required Maintain and manage change order logs (approved, pending, and unapproved) Complete special construction documentation and forms Follow up with clients on approved billing percentages and revise requisitions accordingly Review and reduce monthly retainage where applicable Ensure all billing documentation complies with contract terms and deadlines Reconcile work orders with client billing portals and internal systems for specialized invoicing Close out invoices and work orders in accordance with client requirements Assist the Collections Specialist in resolving account discrepancies and inquiries Prepare monthly maintenance billing per contract guidelines (issued by the 12th of each month) Process other billing as directed by service supervisors, ensuring complete documentation Invoice test work as requested by the Violations Department Invoice proposal work in line with contract terms Apply and document credit memos with proper approval Investigate and correct invoicing discrepancies File all related invoices, correspondence, and customer documentation Follow any client-specific mailing or invoicing instructions Ensure proper sales tax application based on location Escalate incorrect or disputed invoices to appropriate personnel Essential Functions
Process a high volume of invoices accurately and on time Ensure all supporting documentation aligns with invoicing details Ensure invoices are posted in the correct accounting period before month-end closing Required Skills and Experience
Minimum 5 years of corporate Accounts Receivable experience (high volume environment) 3–5 years of hands-on AIA billing experience (required) Strong attention to detail and results-driven mindset Ability to handle difficult situations and interact professionally Knowledge of account reconciliation procedures and billing software Strong commitment to customer service and satisfaction Excellent verbal and written communication skills Ability to manage and prioritize multiple tasks in a fast-paced setting Job Details
Job Type:
Full-time Pay:
$40,000.00 - $45,000.00 per year Benefits
401(k) 401(k) matching AD&D insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Vision insurance Schedule
Monday to Friday Relocation
Ability to Relocate: Tampa, FL 33619: Relocate before starting work (Required) Experience
AIA Billing: 3 years (Required) Construction Billing: 5 years (Required) Construction Industry: 5 years (Required)
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The
Billing Specialist
is responsible for overseeing high-volume billing operations, with a specific focus on
AIA billing
for construction and modernization projects. This position ensures the timely and accurate preparation and submission of invoices, project progress billings, and customer-specific documentation in compliance with contractual obligations. Key Responsibilities
Serve as the primary point of contact for clients, addressing inquiries and resolving issues promptly. Set up new jobs and submit AIA billings through client portals Coordinate with project managers to accurately assess progress billings Submit lien waivers, insurance certificates, stored material photos, and bills of sale as required Maintain and manage change order logs (approved, pending, and unapproved) Complete special construction documentation and forms Follow up with clients on approved billing percentages and revise requisitions accordingly Review and reduce monthly retainage where applicable Ensure all billing documentation complies with contract terms and deadlines Reconcile work orders with client billing portals and internal systems for specialized invoicing Close out invoices and work orders in accordance with client requirements Assist the Collections Specialist in resolving account discrepancies and inquiries Prepare monthly maintenance billing per contract guidelines (issued by the 12th of each month) Process other billing as directed by service supervisors, ensuring complete documentation Invoice test work as requested by the Violations Department Invoice proposal work in line with contract terms Apply and document credit memos with proper approval Investigate and correct invoicing discrepancies File all related invoices, correspondence, and customer documentation Follow any client-specific mailing or invoicing instructions Ensure proper sales tax application based on location Escalate incorrect or disputed invoices to appropriate personnel Essential Functions
Process a high volume of invoices accurately and on time Ensure all supporting documentation aligns with invoicing details Ensure invoices are posted in the correct accounting period before month-end closing Required Skills and Experience
Minimum 5 years of corporate Accounts Receivable experience (high volume environment) 3–5 years of hands-on AIA billing experience (required) Strong attention to detail and results-driven mindset Ability to handle difficult situations and interact professionally Knowledge of account reconciliation procedures and billing software Strong commitment to customer service and satisfaction Excellent verbal and written communication skills Ability to manage and prioritize multiple tasks in a fast-paced setting Job Details
Job Type:
Full-time Pay:
$40,000.00 - $45,000.00 per year Benefits
401(k) 401(k) matching AD&D insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Vision insurance Schedule
Monday to Friday Relocation
Ability to Relocate: Tampa, FL 33619: Relocate before starting work (Required) Experience
AIA Billing: 3 years (Required) Construction Billing: 5 years (Required) Construction Industry: 5 years (Required)
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