Franklin County
Hiring Opportunity: Purchasing Assistant 1- Floater
Franklin County – Apply now for this Purchasing Assistant 1- Floater role.
Employee works under general supervision and requires knowledge of purchasing/procurement, applicable state and county regulations and procedures governing purchasing and public relations; advises other Agency personnel regarding vendor or purchasing possibilities and procedures; procures all necessary supplies, materials, clothing, services, and equipment for the Agency.
Responsibilities
Procures supplies, materials, clothing, equipment and/or services needed for operation of the agency; contacts vendors for best prices or information regarding products and/or services; obtains information regarding state and county bid pricing; ensures proper level approvals of requested equipment, services or supplies; enters purchase requisitions or purchase orders including necessary information such as object‑organization and commodity codes into the current enterprise resource planning (ERP) purchasing system; distributes cash equivalents including recording the transactions on appropriate logs; fills supply requests from stock; monitors inventory levels and initiates requisitions for replacement stock; prepares invoices for vouchering/allowances; reviews invoice and enters packing slips to ensure match with purchase orders; resolves receipt/invoice discrepancies with vendors and agency staffs.
Receives goods, enters receipt of goods in ERP System; supplies tax exempt information and credit references as needed; provides information regarding purchasing procedures to vendors and agency staff; maintains paper and/or electronic filing systems of all correspondence, requisitions, purchase orders, approvals, invoices, and other related purchasing documentation.
Answers inquiries from Agency staff and vendors; opens and processes mail, contacts vendors regarding delivery or invoice issues; makes decisions regarding best purchasing methods and lowest pricing.
This position requires that the employee report to different work locations based on workload as determined by supervisor.
Ability to occasionally lift and move objects weighing 15-25 lbs.
Qualifications
High school graduate; several years clerical experience; business school/college may substitute for part of experience; familiar with and able to use PC with word processing, spreadsheet, and database software. Experience in purchasing and use of electronic purchasing systems.
Ability to calculate fractions, decimals, and percentages and to read and write common vocabulary plus 1 course in typing (or 1 month experience); 1 course in public relations (or 1 month experience); 1 course in bookkeeping (or 1 month experience); or equivalent.
Work Schedule Monday-Friday, 8am-5pm
#J-18808-Ljbffr
Employee works under general supervision and requires knowledge of purchasing/procurement, applicable state and county regulations and procedures governing purchasing and public relations; advises other Agency personnel regarding vendor or purchasing possibilities and procedures; procures all necessary supplies, materials, clothing, services, and equipment for the Agency.
Responsibilities
Procures supplies, materials, clothing, equipment and/or services needed for operation of the agency; contacts vendors for best prices or information regarding products and/or services; obtains information regarding state and county bid pricing; ensures proper level approvals of requested equipment, services or supplies; enters purchase requisitions or purchase orders including necessary information such as object‑organization and commodity codes into the current enterprise resource planning (ERP) purchasing system; distributes cash equivalents including recording the transactions on appropriate logs; fills supply requests from stock; monitors inventory levels and initiates requisitions for replacement stock; prepares invoices for vouchering/allowances; reviews invoice and enters packing slips to ensure match with purchase orders; resolves receipt/invoice discrepancies with vendors and agency staffs.
Receives goods, enters receipt of goods in ERP System; supplies tax exempt information and credit references as needed; provides information regarding purchasing procedures to vendors and agency staff; maintains paper and/or electronic filing systems of all correspondence, requisitions, purchase orders, approvals, invoices, and other related purchasing documentation.
Answers inquiries from Agency staff and vendors; opens and processes mail, contacts vendors regarding delivery or invoice issues; makes decisions regarding best purchasing methods and lowest pricing.
This position requires that the employee report to different work locations based on workload as determined by supervisor.
Ability to occasionally lift and move objects weighing 15-25 lbs.
Qualifications
High school graduate; several years clerical experience; business school/college may substitute for part of experience; familiar with and able to use PC with word processing, spreadsheet, and database software. Experience in purchasing and use of electronic purchasing systems.
Ability to calculate fractions, decimals, and percentages and to read and write common vocabulary plus 1 course in typing (or 1 month experience); 1 course in public relations (or 1 month experience); 1 course in bookkeeping (or 1 month experience); or equivalent.
Work Schedule Monday-Friday, 8am-5pm
#J-18808-Ljbffr