Multnomah County
MCSO Public Records Program Specialist
Multnomah County, Portland, Oregon, United States, 97204
* Serves as the subject matter expert and program lead for the Sheriff’s Office public records and BWC disclosure program, providing strategic oversight on public records requests. Responsible for supporting the day-to-day operations of MCSO’s public records and BWC release program providing direction, policy guidance, and operational oversight.* Develops, implements, and maintains program policies, procedures, and training materials to ensure compliance with Oregon public records law, Health Insurance Portability and Accountability Act of 1996 (HIPAA), Criminal Justice Information Services (CJIS), and other applicable statutes.* Conducts thorough research and retrieval of records, including BWC video in Evidence.com, Versaterm, and other platforms, and performs redaction or review processes when needed and in accordance with applicable rules, policies, and laws.* Works with MCSO leadership to identify grant funding or alternative funding sources for BWC public records and other day-to-day public records requests. Will be asked to use subject matter expertise to draft proposals to secure funding to help secure upgrades and software licenses to ensure MCSO is staying updated on best technology practices as it relates to receiving, tracking, and producing public records requests.* Works with the Communications Unit to produce public-facing information, such as infographics, or FAQs, explaining public records processes.* Serves as MCSO’s primary contact for most public records inquiries from media, attorneys, and community members.* Performs other duties as assigned.* Bachelor’s degree from an accredited college or university. In lieu of a degree, additional
qualifying experience will be considered on a year-for-year basis.* Required: One (1) year of responsible work in a program which must include:
+ Advanced knowledge of Oregon’s public records laws and exceptions to provide nuanced legal analyses of exemptions, balancing tests, and case law precedents to defend release decisions.
+ Advance understanding of criminal case workflows, investigative timelines, and digital evidence handling.
+ Ability to research and retrieve video records in Evidence.com, Versaterm, Oregon eCourt, and other platforms, and to review and redact records in accordance with applicable rules, policies, and laws.* Possession of, or ability to obtain, a valid driver’s license by time of hire.* Must pass a criminal records and employment references check.**Preferred Qualifications/Transferable Skills\*:** You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.* Related public sector experience.* Demonstrated experience processing public records requests within a public agency.* Experience reviewing, redacting, and releasing sensitive records, including police reports, audio/video files, and other digital evidence.* Strong organizational skills with the ability to manage high request volumes, competing deadlines, and detailed documentation for record purposes.* Resilient and able to manage pressure in a professional manner.* **A completed online application** using Workday showing how your education and experience qualify you for this position.* **Veterans’ Preference**: if you are interested in requesting veterans’ preference, please be prepared to submit your DD214/DD215/NGB Form 22 and veteran disability verification forms electronically when specifically requested during the online application process.* **Responses to any and all electronic questionnaires/tasks** sent to you after submitting your online application. Applications with unfinished questionnaires will be considered incomplete and will be inactivated from the process.* **Responses to all supplemental questions:** Please attach your responses to the three (3) supplemental questions listed below. Your responses will be used as a screening tool; the quality and strength of your answers will determine if you move forward in the process. Respond to each question completely and concisely. Refer to your relevant experience (paid or unpaid) and training.1.
Describe your role and experience processing public records requests. Include the types of records you handled, applicable laws you reviewed and applied, and how you managed timeliness and requester communication.3.
Explain your experience working with law enforcement and correctional records such as police reports, use of force reports, CCTV footage. What tools or systems did you use and how did you ensure accuracy andNote: ***Please contact the recruiter as soon as possible if you experience complications when applying.*** The application should demonstrate your work experience/skills and how it is related to those shown in the Overview and To Qualify sections of the job announcement. Please be thorough, as these materials will determine your eligibility to advance in this recruitment process.* Please save a copy of this job posting for your reference, as it will not be available for you to view online after the job posting closes.* Log in to your Workday account before the job posting closes to see if you have any pending tasks or actions to complete. These can be found under the “My Applications” section. *You must complete these tasks or actions before the job posting closes* *in order for us to accept your application.** Check both your email and Workday account for updates regarding this recruitment.* **Internal Candidates:** After you have hit “submit” on your application, check your Workday inbox, and complete all questionnaires, including the Veterans’ Preference Questionnaire prior to application deadline. The Veterans’ Preference questionnaire is required for ALL internal candidates, regardless of Veteran status. **Certain questionnaires/acknowledgements must be completed before applications are even received by HR**.* Initial review of minimum qualifications.* Supplemental question review.* Panel interviews.* Consideration of top candidates.* Background and reference checks (Personal History Statement completed online).**Hybrid Telework:** This position is designated as “hybrid telework,” meaning you will have the option, based on manager approval, to work both remotely (from home) and in person at an onsite location. Opportunity for telework (1-2 days per week) will be evaluated around six months after hire. The designation of Hybrid Telework may be subject to change at a future time. **All employees must reside in Oregon or Washington; the county cannot support ongoing telework from other locations.****Work Location:** This position works onsite at the Multnomah Building, 501 SE Hawthorne Blvd. Suite 350.* ***Holiday Leave:*** You are eligible to receive 12 paid holidays per fiscal year. This includes 10 county observed holidays and 2 floating holidays.* ***Paid Sick Leave:*** You will accrue paid sick leave at the rate of .05 hours for each hour worked (for a full-time/40 hours per week employee, it is approximately 104 hours per year).* ***Vacation Leave:*** You will start accruing paid vacation leave at 4.67 hours per pay period as long as you remain in paid status and a full-time employee (approximately 112 hours per year for full-time employee).* ***Paid Increases:*** Local 88 employees are considered for an annual step increase each year on their progression date until they reach the top of the range. They are also eligible for annual COLA increases when approved by the Board of County Commissioners.* ***Deferred Compensation:*** All new employees in regular and limited duration Local 88 positions will be automatically enrolled in the County’s Deferred Compensation program, at the rate of one percent (1%) of their #J-18808-Ljbffr
qualifying experience will be considered on a year-for-year basis.* Required: One (1) year of responsible work in a program which must include:
+ Advanced knowledge of Oregon’s public records laws and exceptions to provide nuanced legal analyses of exemptions, balancing tests, and case law precedents to defend release decisions.
+ Advance understanding of criminal case workflows, investigative timelines, and digital evidence handling.
+ Ability to research and retrieve video records in Evidence.com, Versaterm, Oregon eCourt, and other platforms, and to review and redact records in accordance with applicable rules, policies, and laws.* Possession of, or ability to obtain, a valid driver’s license by time of hire.* Must pass a criminal records and employment references check.**Preferred Qualifications/Transferable Skills\*:** You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.* Related public sector experience.* Demonstrated experience processing public records requests within a public agency.* Experience reviewing, redacting, and releasing sensitive records, including police reports, audio/video files, and other digital evidence.* Strong organizational skills with the ability to manage high request volumes, competing deadlines, and detailed documentation for record purposes.* Resilient and able to manage pressure in a professional manner.* **A completed online application** using Workday showing how your education and experience qualify you for this position.* **Veterans’ Preference**: if you are interested in requesting veterans’ preference, please be prepared to submit your DD214/DD215/NGB Form 22 and veteran disability verification forms electronically when specifically requested during the online application process.* **Responses to any and all electronic questionnaires/tasks** sent to you after submitting your online application. Applications with unfinished questionnaires will be considered incomplete and will be inactivated from the process.* **Responses to all supplemental questions:** Please attach your responses to the three (3) supplemental questions listed below. Your responses will be used as a screening tool; the quality and strength of your answers will determine if you move forward in the process. Respond to each question completely and concisely. Refer to your relevant experience (paid or unpaid) and training.1.
Describe your role and experience processing public records requests. Include the types of records you handled, applicable laws you reviewed and applied, and how you managed timeliness and requester communication.3.
Explain your experience working with law enforcement and correctional records such as police reports, use of force reports, CCTV footage. What tools or systems did you use and how did you ensure accuracy andNote: ***Please contact the recruiter as soon as possible if you experience complications when applying.*** The application should demonstrate your work experience/skills and how it is related to those shown in the Overview and To Qualify sections of the job announcement. Please be thorough, as these materials will determine your eligibility to advance in this recruitment process.* Please save a copy of this job posting for your reference, as it will not be available for you to view online after the job posting closes.* Log in to your Workday account before the job posting closes to see if you have any pending tasks or actions to complete. These can be found under the “My Applications” section. *You must complete these tasks or actions before the job posting closes* *in order for us to accept your application.** Check both your email and Workday account for updates regarding this recruitment.* **Internal Candidates:** After you have hit “submit” on your application, check your Workday inbox, and complete all questionnaires, including the Veterans’ Preference Questionnaire prior to application deadline. The Veterans’ Preference questionnaire is required for ALL internal candidates, regardless of Veteran status. **Certain questionnaires/acknowledgements must be completed before applications are even received by HR**.* Initial review of minimum qualifications.* Supplemental question review.* Panel interviews.* Consideration of top candidates.* Background and reference checks (Personal History Statement completed online).**Hybrid Telework:** This position is designated as “hybrid telework,” meaning you will have the option, based on manager approval, to work both remotely (from home) and in person at an onsite location. Opportunity for telework (1-2 days per week) will be evaluated around six months after hire. The designation of Hybrid Telework may be subject to change at a future time. **All employees must reside in Oregon or Washington; the county cannot support ongoing telework from other locations.****Work Location:** This position works onsite at the Multnomah Building, 501 SE Hawthorne Blvd. Suite 350.* ***Holiday Leave:*** You are eligible to receive 12 paid holidays per fiscal year. This includes 10 county observed holidays and 2 floating holidays.* ***Paid Sick Leave:*** You will accrue paid sick leave at the rate of .05 hours for each hour worked (for a full-time/40 hours per week employee, it is approximately 104 hours per year).* ***Vacation Leave:*** You will start accruing paid vacation leave at 4.67 hours per pay period as long as you remain in paid status and a full-time employee (approximately 112 hours per year for full-time employee).* ***Paid Increases:*** Local 88 employees are considered for an annual step increase each year on their progression date until they reach the top of the range. They are also eligible for annual COLA increases when approved by the Board of County Commissioners.* ***Deferred Compensation:*** All new employees in regular and limited duration Local 88 positions will be automatically enrolled in the County’s Deferred Compensation program, at the rate of one percent (1%) of their #J-18808-Ljbffr