Luxe Local Real Estate
Real Estate Marketing Operations Assistant
Luxe Local Real Estate, Exton, Pennsylvania, United States, 19341
Role Overview
Are you organized, creative, and eager to grow in real estate? Luxe Local Real Estate is looking for a dynamic, full-time Real Estate Marketing & Operations Assistant to join our growing team in West Chester, PA. This hybrid role is perfect for someone who thrives on variety, balancing behind-the-scenes coordination, marketing execution, and hands‑on client support during showings and open houses. You’ll play a pivotal role in keeping our team organized, our marketing sharp, and clients delighted. If you’re ready to learn, contribute, and grow alongside a high‑performing team, this is your opportunity.
Work Schedule Full time (40–45 hrs/week). Core hours:
Sunday–Thursday 10 AM–6 PM . Flexibility for occasional evening showings, events, or adjusted hours based on team and client needs. Friday and Saturday are typically off (with occasional weekend coverage for special events or listings). We value work‑life balance — weekday flexibility is provided when weekend coverage is needed.
Compensation & Benefits
Base salary: $50,000–$60,000 (based on experience)
Performance bonuses: Potential to earn an additional
$10,000–$20,000+ annually
Per open house stipend ($100–$150)
Per closing bonus ($250–$500)
Marketing performance incentives
PTO + flexible hours after probationary period
Opportunities for growth into operations, marketing, or sales roles
$60,000–$65,000+ OTE (mentioned later)
Responsibilities
Provide daily administrative support to ensure smooth operations and efficient communication across the team
Manage and update
CRM, listings, and client records
to ensure all data is accurate and up to date
Oversee email and calendar management for lead agents, prioritizing tasks and appointments
Assist with marketing campaigns, including social media content, listing materials, newsletters, and print pieces
Create and maintain
systems, checklists, and templates
to improve efficiency and organization
Track and report
key metrics
related to marketing, listings, and client activity
Serve as a showing partner and open house host for listings and new construction properties
Coordinate client events, pop‑bys, and community marketing efforts
Handle client communication—responding promptly and professionally to inquiries, feedback, and follow‑up needs
Assist with vendor coordination for photography, signage, staging, and inspections
Support budget tracking and expense reporting for marketing and operations
Research and propose marketing ideas, tools, or process improvements to enhance team performance
Maintain a positive, proactive, and professional presence in all team and client interactions
Qualifications Required Skills & Experience
Strong
organizational skills
with the ability to manage multiple priorities, deadlines, and tasks independently
Excellent
written and verbal communication skills , with a professional and friendly client‑service mindset
Proficiency with
CRM systems , Google Workspace or Microsoft Office, and basic project management tools
Experience with
social media platforms , basic content creation, and digital marketing workflows
Ability to problem‑solve, anticipate needs, and maintain attention to detail in a fast‑paced environment
Comfortable working in a
hybrid schedule
and supporting occasional evening/weekend events or showings
Valid
driver’s license , reliable transportation, and ability to travel to showings, open houses, and vendor appointments
Ability to work both independently and collaboratively as part of a high‑performing team
Preferred Skills
Experience in
real estate marketing , listing coordination, or client services
Familiarity with
Canva, Adobe Creative Suite, MLS platforms , and/or social media scheduling tools
Background in
event coordination , hospitality, or customer‑facing roles
Experience supporting
real estate agents , operations managers, or marketing teams
Understanding of real estate transaction timelines, listing prep, and vendor coordination
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Work Schedule Full time (40–45 hrs/week). Core hours:
Sunday–Thursday 10 AM–6 PM . Flexibility for occasional evening showings, events, or adjusted hours based on team and client needs. Friday and Saturday are typically off (with occasional weekend coverage for special events or listings). We value work‑life balance — weekday flexibility is provided when weekend coverage is needed.
Compensation & Benefits
Base salary: $50,000–$60,000 (based on experience)
Performance bonuses: Potential to earn an additional
$10,000–$20,000+ annually
Per open house stipend ($100–$150)
Per closing bonus ($250–$500)
Marketing performance incentives
PTO + flexible hours after probationary period
Opportunities for growth into operations, marketing, or sales roles
$60,000–$65,000+ OTE (mentioned later)
Responsibilities
Provide daily administrative support to ensure smooth operations and efficient communication across the team
Manage and update
CRM, listings, and client records
to ensure all data is accurate and up to date
Oversee email and calendar management for lead agents, prioritizing tasks and appointments
Assist with marketing campaigns, including social media content, listing materials, newsletters, and print pieces
Create and maintain
systems, checklists, and templates
to improve efficiency and organization
Track and report
key metrics
related to marketing, listings, and client activity
Serve as a showing partner and open house host for listings and new construction properties
Coordinate client events, pop‑bys, and community marketing efforts
Handle client communication—responding promptly and professionally to inquiries, feedback, and follow‑up needs
Assist with vendor coordination for photography, signage, staging, and inspections
Support budget tracking and expense reporting for marketing and operations
Research and propose marketing ideas, tools, or process improvements to enhance team performance
Maintain a positive, proactive, and professional presence in all team and client interactions
Qualifications Required Skills & Experience
Strong
organizational skills
with the ability to manage multiple priorities, deadlines, and tasks independently
Excellent
written and verbal communication skills , with a professional and friendly client‑service mindset
Proficiency with
CRM systems , Google Workspace or Microsoft Office, and basic project management tools
Experience with
social media platforms , basic content creation, and digital marketing workflows
Ability to problem‑solve, anticipate needs, and maintain attention to detail in a fast‑paced environment
Comfortable working in a
hybrid schedule
and supporting occasional evening/weekend events or showings
Valid
driver’s license , reliable transportation, and ability to travel to showings, open houses, and vendor appointments
Ability to work both independently and collaboratively as part of a high‑performing team
Preferred Skills
Experience in
real estate marketing , listing coordination, or client services
Familiarity with
Canva, Adobe Creative Suite, MLS platforms , and/or social media scheduling tools
Background in
event coordination , hospitality, or customer‑facing roles
Experience supporting
real estate agents , operations managers, or marketing teams
Understanding of real estate transaction timelines, listing prep, and vendor coordination
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